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1、1 + 1 person as technical supportPurchasingBidding Process (High Value Equipment, High Amount, Case by Case)Basis : Purchasing decisionBidding Preparation Bidding LaunchingBidding AnalysisSuppliers selection and negotiationBidding Follow-Up总经理GM工程运行OP总师室CE客户服务Customers市场销售MKT&sales人事HR财务Audit采购Pur.稽
2、核Fin.战略STR总班Adm.Purchasing decision (from operational investment or other)Preparation Technical FilesSend intention letters for consultationSend bidding files to first suppliers listTechnical Analysis of AnswersCommercial Analysis (quotes.)Q/A* with suppliersReception of offers* Questions / AnswersI
3、nterviewsSelection Short-ListNegotiation + 1 person as technical supportHead of RegionsCheckChoice of Suppliers listPreparation commercial fileCheckCheckContractsImplementationAuditApproval For Purchases 5 Mil RMBSignature at group LevelCorporate Purchasing Orders (quantity.)Purchase1/yearRegions Pu
4、rchasing OrdersFinanceFinance1/year1/yearRegionsApproval2PurchasingBidding Process (High Value Equipment, High Amount, Case by Case)Basis : Purchasing decisionBidding Preparation Bidding LaunchingBidding AnalysisSuppliers selection and negotiationBidding Follow-Up* Questions / AnswersContractsImplem
5、entationAuditFinanceThe Purchasing decision has been made (for operational investment of other)The Bidding is prepared (I) by the Purchasing department for the commercial part (ii) by the concerned department for the technical partIf the purchased items have strong technical content, the Chief Engin
6、eering department supervises the completion of the technical fileIf the Purchased items have strong technical content, the Chief Engineering will also assist the Purchasing department in setting-up a lit of potential suppliersThe bid is launched : (I) intention letters are sent for consultation (ii)
7、 bid files are sent to the selected suppliers listDuring the analysis of the bid results :(i) The Purchasing department is in charge of the commercial analysis (quotes)(ii) the operational departments concerned are in charge of the technical analysis of answers, under supervision of the Chief Engine
8、ering During the suppliers selection phase :(i)The Purchasing department organizes the suppliers interviews, assisted by 1 technical person(ii)A short-list is selected(iii)The negotiation is led by the Purchasing department under approval of the GM for high amount purchases ( 5 millions RMB)During t
9、he Questions & Answers phase with the suppliers, 1 technical person is supporting the Purchasing department to answer the suppliers questions (eventually under supervision of the Chief Engineering department)The Purchasing Department receive the suppliers offersUnder GMs approval, a contract is sign
10、ed at group level with the selected supplierThe Corporate departments send their Purchasing Orders to the Purchasing department which purchases (under contract terms)For the regions, the regional departments first send their purchasing orders to the head of Regions (for approval), who then send to t
11、he Purchasing DepartmentOnce a year, the bidding process is audited : Chief Engineering, Audit and Finance departments are in chargeThe Finance department is in charge of payment3PurchasingNormal Purchases Process (Low value equipment ,Office supplies)Purchase RequestPurchase ApprovalQuotation(Biddi
12、ng)PurchaseDeliveryInvoicingPaymentDistribution/ UtilizationAudit总经理GM工程运行OP总师室GE客户服务CS市场销售MKT&sales人事HR财务Audit采购Pur.稽核Fin.战略STR总班Adm.Purchase Order : planning and requests (equipment)Office SuppliesPurchase Order ApprovalPO Approval1/yearQuotationBiddingOrder*Warehouse receptionSupplier(Copy)(Copy)
13、Delivery(Copy)InvoicingPaymentTo end-user.21If no corporate contractIf corporate contract12To end-userCf Bidding process* + file purchase Orders by delivery date at the warehouseHead of RegionsRegions1/year1/yearBudgetRegions POApprovalEnd-user Regional Warehouse(Regional departments)4PurchasingNorm
14、al Purchases Process (Low value equipment ,Office supplies)Purchase RequestPurchase ApprovalQuotation(Bidding)PurchaseDeliveryInvoicingPaymentDistribution/ UtilizationAuditThe Purchases Orders (PO) for equipment and office supplies are planned and requested (both in Corporate and in the Regions)(i)C
15、orporate : the PO is approved by the departments management(ii)Regions : the PO is approved by the He Head of RegionsThe approved Pos are sent to the Finance Department for Budget approvalThe Purchasing Department ensures the Purchasing process(i)If there is already a contract signed at Corporate le
16、vel, they purchase under defined conditions(ii)If there is no contract already signed at corporate level, they begin the Bidding ProcessSee “Bidding Process”The Purchasing department is responsible for purchasing and sending copies of PO :(i) Internally, to the Finance department(ii) Externally, to
17、the supplierThe supplier delivers to the Corporate Warehouse The Warehouse received the items, check the consistency with the POs and send a Reception Receipt to the Finance DepartmentThe Supplier sends the invoice to the Finance DepartmentThe Finance Department ensures the payment(i)If the PO comes
18、 from Corporate Departments, the warehouse delivers directly to end-users(ii)If the PO comes from Regional Departments, the warehouse delivers to the regional warehouses, which delivers to final end-users (regional departments)Once a year, the purchasing process for normal purchases is audited : Chief Engineering, Audit and Finance departments are in charge
