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1、Unit2InternationalLetterExchanges EnglishforInternationalAcademicExchange Unit2InternationalLetterExchanges 2 AcceptanceandRefusal 3 WritinganEffectiveEmail 1 LettersofInvitation Invitationlettersaresenttoinvitescholarsandotherprospectiveparticipantstoattendtheconference TwoMainBusinessLetterFormats
2、FullblockformatSemi block indentedformat Task1 LettersofInvitation LettersofInvitation FormatLetterheadDateInsideAddressSalutationBodyComplimentaryCloseSignatureEnclosure ifany Content Content thebodyoftheletter ExtendinginvitationOnbehalfof Iampleasedtoinviteyou Iamwritingtoaskifyouarewillingtopres
3、ent ThepurposeoftheconferenceThethemeofthe19thICCEis Theconferenceaimsat ExpectingattendanceWesincerelyhopethatyoucanacceptthisinvitationWelookforwardtomeetingyou Meals accommodations expenses fees etc Youwillbeprovidedwithlocalexpenses Ourdepartmentwillreimburseyourtravelingandhotelexpenses Contact
4、infoforenquiries Vocabulary airfare n transportationchargeonairplanecordially adv inafriendlybutpoliteandformalwayconvener n sb whochairsameeting committee etc FiniteorInfiniteDimensionalComplexAnalysis 有限或无限维的复分析incidentalexpenses 附带 发生的 费用stipend n asumofmoneythatispaidforlivingexpenses Youngstown
5、 杨斯顿 俄亥俄州东北部一城市 SampleDemonstration Sample1InvitationLetterforanAcademicExchangeProgram Aletterofacceptanceistoinformtheconferencehost organizerofyouracceptanceoftheinvitationandattendanceattheconference Aletterofrefusaliswrittenifyoucannotaccepttheinvitationforonereasonoranother Youshouldpolitelyan
6、dpromptlywritetotheorganizertodeclinetheinvitation Bydoingso youallowthemtimeforarrangingbackupplans Task2 AcceptanceandRefusal Vocabulary centennial n a100thanniversaryoritscelebrationflattering adj makingsb lookorseembetterormoreattractivethanusualhonor v todowhatyouhaveagreedtodoprior adj happeni
7、ngordonebeforeaparticulartimeRepublicofKorea 韩国Seoul 首尔 韩国首都theWesternCartographersAssociation 地图绘制协会 SampleDemonstration Acceptance May11 2006DearProfessorJohnSmith ThankyouforyourletterofApril23 2006 invitingmetoattendtheSixthAsian PacificConferenceonWindEngineeringtobeheldinSeoul Korea September1
8、2 14 2006 Iampleasedtoaccepttheinvitationandwillsendmypaperentitled ClimateandUrbanEnvironmentProblems tothepapercommitteebeforetherequireddate ThankyouagainforyourkindinvitationandIlookforwardtomeetingyouinSeoul Sincerelyyours signature LiuWen expressingthanks confirmingthedataandvenue expressingpl
9、easuretoaccepttheinvitation agreeingtodowhatwasasked closingwiththanks SampleDemonstration Refusal July5 2005DearProfessorChuckTaylor Thankyouforyourletterof19June 2005 invitingmetoattendtheInternationalConferenceonEducationtobeheldattheNationalUniversityofSingapore Singapore from6 9December 2005 as
10、apartoftheNUSCentennialCelebrationConferences IamverysorrytoinformyouthatIshallnotbeabletohonortheinvitationbecauseIhavebeensufferingfromillhealthforsometime Iamfirmlyadvisedthatitwouldbeunwisetoundertakeanydistancetravelbyairinthenearfuture Iwishtheconferenceasuccessfulone Respectfullyyours signatu
11、re FeilongWang expressingthanks givingreasonsforrefusal extendinggoodwishes TipsforLetterWriting Goodletterwritingincludespropergrammar punctuation capitalization format structureandaddressingpersonsoftitle Beconsistentinformat Bebrief succinct andunambiguousincontent Becourteousandpoliteintone Most
12、organizationsissueconferencenotices invitations callsforpapersornotificationofacceptance etc viaemail FormatforWritinganEmailFrom thenameoremailaddressoftheaddresserorthecombinationTo thenameand or theemailaddressoftheaddresseeSubject thefocus topicoftheemailBody purposeinwritingtheemail details etc
13、Conclusion tellingwhatisnextorpossiblyexplainingwhatafollow upisrequiredComplimentarycloseTypedname Task3 WritinganEffectiveEmail Vocabulary anonymous adj done sent orgivenbysb whodoesnotwanttheirnamestobeknown anonymousreview 匿名评审faculty n school学院notification n officiallyinformingsb ofsth p s post
14、script附言 Sample EnquiringaboutDetails From JosephNacinoTo Wanggang68 Subject TimefortheSeminarDate February6 2007DearProf WangGang IampleasedtoknowthatyouhaveagreedtocomeforaresearchvisitofacoupleofdaysinMarch2007andholdanintroductorypaperontheseminarforourresearchers Whattopicareyougoingtotalkabout
15、 Thefacultywillcoveryourflightticketsandyourhotelcosts uptoanamountof10000SEK1 AsfarasIunderstand youwillneedavisawhichyoucouldapplyforattheSwedishEmbassyinUnitedKingdom Inordertoapplyforavisa youwillneedaletterofinvitationfromus BeforeIcanwritesuchaletterwewillhavetosettleadate onMarch15 17 Whenwoulditbesuitableforyou Bestregards JosephNacinoProfessorofCriminalLaw typeintherecipient semailaddress enquiringaboutthetopicofspeech enquiringaboutthedateofarrival typeinthesubjectofthisemail
