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1、CNI人力资源之时间与压力管理MANAGINGTIMEANDWORKLOADCNI人力资源之时间与压力管理MANAGING-TIME-AND-WORKLOADAbout: CNI1.19 years old2.Core Business: MLM3.Others: Contract Manufacturing, Export/Trading, eCommerce4.Malaysia, Singapore, Brunei, Indonesia, India, China, Hong Kong, Philippines, Italy, Taiwan5.Staff force: 5006.Distr
2、ibutors: 200,0007.Products: Consumer Goods and Services Intro:Congratulations.You are going to die. Management Skills7. Career6. Attitude5. Discipline4. Relationship3. Boss2. Time1. JobWhat to Manage? Why manage Time?1.Work 2.Stress 3.Career4.Life Time to Know1.Time is irreversible 2.Value = Time +
3、Money3.Love is spelt as T.I.M.E. to your loved ones4.Interruptions will always happen5.Time investments compound6.“I dont have time” = lower priority7.Time required for something expands according to expectations At the HEARTOnly three things really matter in Time Management:1.Prioritize2.To-do List
4、3.Maximize 1. Prioritize“Concentrate on results, not on being busy” 1. PrioritizePareto Principle: 80/20 ruleProducts20 percent of the products bring in 80 percent of the profitReading 20 percent of the book contains 80 percent of the contentDonations20 percent of the people will give 80 percent of
5、the moneyLeadership20 percent of the people will make 80 percent of the decisionsPicnic20 percent of the people will eat 80 percent of the food! 1. PrioritizePareto Principle: 80/20 rulePrioritiesResults1234567891012345678910 1. PrioritizeImportantUrgentLHHDO this.Deadline. Markers.Automate. Predict
6、. Delegate.Delay. Downtime. Dont do. 1. PrioritizeImportantUrgentLHHDO this.Deadline. Markers.Automate. Predict. Delegate.Delay. Downtime. Dont do. 1.Tackle these first2.Feed-Turn-Feed-turn1. PrioritizeImportantUrgentLHHDO this.Deadline. Markers.Automate. Predict. Delegate.Delay. Downtime. Dont do.
7、1.Set deadlines 2.“Granular” action steps3.Weekly/Bi-weekly review4.Check for right direction1. PrioritizeImportantUrgentLHHDO this.Deadline. Markers.Automate. Predict. Delegate.Delay. Downtime. Dont do. 1.Feed-Turn-Feed-turn2.“BOSS” Green File3.Behavior prediction (esp. Boss)4.Pre-research and Fili
8、ng5.IT Skills and Tools1. PrioritizeImportantUrgentLHHDO this.Deadline. Markers.Automate. Predict. Delegate.Delay. Downtime. Dont do. 1.One-Hour Per day2.One-half hour every week3.Get somebody else to do it4.Dont do it at all2. To-do List“Trying to remember stuff is the major cause of stress.” 2. To
9、-do ListTask 1Task 2Task 3! 2. To-do List (Basic)1.Must do. If not, dont continue2.Prioritize3.Update4.Discipline. Morning/Evening.5.Work/Life List 2. To-do List (Extra Tips)1.Peel-away notepad2.Front (work)-Back (personal) notebook3.Running List organized by “Category”, “Place”, “People”4.“Daily To
10、-Do” list and “Boss To-Do” list5.“Follow Up” list: answers, delegated tasks 3. Maximize“Its the little things that kill you” 3. Maximize1.Analyze the time wasters in your day.2.Use the on/off button on your TV3.Plan your days activities each morning or every evening before bed.4.Use meal times effec
11、tively and enjoyably5.Use a to-do list/check off items when completed for a sense of accomplishment6.Decide upon your goals and objectives and periodically update them 3. Maximize7.Set PRIORITIES8.Control visitors9.If you need to see someone, go to their office/room/house, you can always leave.10.Ke
12、ep a neat working area11.Write notes on calendars12.When you see a gift that would be perfect for someone for a birthday or Raya/Christmas, buy it right then instead of waiting until the week before the event, even if you are months ahead of schedule. 3. Maximize13.Put undone work aside in an orderl
13、y fashion14.Take short breaks15.If you think you will have to wait-take work with you: e.g. letters you need to write/office-work, etc.16.Work hard/PLAY HARD17.Communicate openly, frankly and clearly and tactfully. Dont beat around the bush.18.Make your deadlines known to others so they will respect
14、 your schedule 3. Maximize19.Group common activities: it is easier than you think to do more than one thing at a time.20.Dont complain21.Dont whine22.Break big tasks into little ones KL stress & time wasters1.Parking2.Traffic3.LinesWhat is Times worth to you? Personally speaking1.Small time segments
15、 2.Do things at times that no one else is doing it:a.Trafficb.Shoppingc.Holidayd.ATM3.Carry paper & pen (or PDA)4.Pre-work5.Internet (search, templates, tools)*6.Forced Break Times Top 11 Wonderful Free Software I use to increase my productivity and do cool stuff1.Spybot Search and Destroy2.Lavasoft
16、 Ad-ware3.Flashget4.Save2PC5.Windows Movie Maker6.AoA Audio Extractor7.PixResizer8.Slideshare9.PDF99510.Google Calendar Sync11.Google Desktop Search Break TimeEase Stress:time alone readinggymfriendsgamessongs moviedriving aroundshoppingmamakgood booktoilet yogawalking aroundStaring at ceiling(whate
17、ver eases you) Personally speaking7.Allocate extra time for all task planning (this includes traveling)8.Judge and manage personalities9.Control phone calls (call out, return call out)10.In phone calls (or face-to-face) serious first, social second11.Learn to say No12.Planned Annual Leave13.Wednesda
18、y leave Personally speaking14.Plan for 5.30pm exit15.Fat = 50% (money) + 100% (time)16.Stand while on the phone17.Emails: Do not “cc” when you want something done18.Emails: Specify the “Name” of the person you want to do something if in a group email19.Emails: Anything more than 1 page should be an
19、attachment20.Emails: Better email “Subject” headers SummaryOnly three things really matter in Time Management:1.Prioritize2.To-do List3.Maximize Decide to decide Decide to decideDecide on your Life priorities.Remember who you are really working for.Go home. Who are you really working for?Why manage Time?“The best reason to save time in your work is to increase time with your family.” Randy Pausch, “The Last Lecture”Why manage Time?“What scares me more than death?It is that I lived, and died, and I did not do anything significant with my life.” Final ReminderTime Management = Sacrifice
