《高级商务英语口语（第二版）》课件unit 4 Business Meeting

Chapter FourBusiness MeetingChapter Four Learning Objectives Afterthestudyofthischapter,thestudentsareexpectedto:Knowhowtoprepareforabusinessmeeting;Knowhowtosuccessfullychairabusinessmeeting;Knowhowtoexpressopinionsatabusinessmeeting.Chapter Four Background InformationvBusinesswork,especiallyinanofficesetting,demandsacertaindegreeofcollaboration.Forinstance,importantdecisionsoftencallformorethanonepersonsperspective,andimportantworkoftenneedstheexpertiseofmultiplepeopletogetdone.Meetingsareonewaytomakecollaborationstructuredandorganized,butwithoutasenseofpurposeorcontrol,meetingscaneasilybecomeoverlongandinefficient.Knowinghowtoplan,prepare,andleadameetingthatyourechairingcanmakethedifferencebetweenaneffectivemeetingandawastedone.Chapter Four Background Information vA meeting agenda can be a valuable tool not just for ameetings chairperson,butalsofortheguestsinattendance.Agendascontainvaluableinformationaboutthemeetinglikewhenitwillbe,whereitwilltakeplace,andwhowillbeinattendance.Most importantly,they also outline all of theintendedtopicsofdiscussion,allowingeveryonetoprepare.Sendyourmeetingagendaoutinadvanceofthemeetingitselfthemoreimportantyourmeetingis,theearlieryoushouldsendit.Chapter Four Background Information vOnethingthatyouragendashoulddefinitelycontainisanapproximatetimelimitforeachtopicofdiscussion.Havingaroughscheduleoutlinedbeforehandmakesitmucheasiertokeepyourmeetingon-track.Thoughsomeitemsonyouragendamayrunlong(andothersmayrunshort),aschedulemakesitmucheasiertokeeptrackoftheseitemsandadjustaccordingly.v.Chapter Four Background Information vNobodylikesameetingthatdragsonwithnopurpose.Ifyoureinchargeofwritingtheagenda,avoidthisscenariobywritingaclear-cutagenda,establishingwhatyouwillcoverandhowlongyoullspendoneachsubject.Bycreatingaplanandfollowingthrough,youllaccomplishmoreandnotwasteyourcolleaguesvaluabletime.Chapter Four Background Information v Ameetingshouldhaveadefinedpurpose,suchastomakeadecision,shareinformation,makeplansforthefuture,orgiveprogressreports.Otherwise,youshouldntbemeetinginthefirstplace.Ameetingcanhavemorethanonegoal.Forinstance,youmightwanttoshareprogressreportstohelpyoumakedecisionsaboutthefuture.Chapter Four Background Information vWhenplanningmeetings,itsusuallyagoodpolicytofront-loadtheschedulewiththemostimportanttopics.Thisensuresthateveryonewillbeabletodiscusstheseimportanttopicswhentheyreattheirsharpestandleastfatiguedattheverybeginningofthemeeting.vForinstance,youmightwanttoputdecision-makingitemsaheadofprogressreports(unlessyouneedtoheartheprogressreportstomakethedecision).vPlus,ifthemeetingneedstoendearlyorcertainattendeesneedtoleavebeforeitfinishes,youllalreadyhavediscussedthemostimportanttopics.Chapter Four Background Information vAtthestartofmeetingsthatarepartofalong,ongoingproject,youllwanttobrieflycatchalloftheattendeesuponthestateoftheprojectthusfarbyquicklysummarizinganyrelevanteventsordecisionsfrompreviousmeetings.Noteveryoneinattendancemaybeasknowledgeableaboutthetopicsofdiscussionasyouare,soquicklybringingeveryoneuptospeedcangoalongwaytowardsmakingyourmeetinganefficientandeffectiveone.Chapter Four Background Information vRatherthansummarizingpreviousmeetingsyourself,youmaywanttohaveanofficialscribeorrecord-keeperreadtheminutesfrompreviousmeetingstogivethesummaryasenseofformality.vYoumayalsoconsiderreadinganyimportantcorrespondencesorcommunicationsthathaveoccurredsincethepreviousmeeting.vNotethatifyouprovidecopiesoftheminutes/correspondencetoattendees,readingaloudisntgenerallyrequired.Chapter Four Background Information vOneofyourrolesasthemeetingchairistokeepthediscussionmovingandon-task.Yourroleisnottoofferopiniononeverysingleissueorkeepthediscussiononanexactschedule.Havesomeflexibility.Lettheotherattendeestalkfreelyandallownewtopicsofdiscussiontoariseeveniftheyrenotontheagenda.Youmayfindthatyouneedtosubtlyendorchangecertaintopicsofconversationtokeepthediscussionontrack,butyoushouldntfeelasifyouhavetocontroleveryaspectofthemeeting.Afterall,itsacollaborativeprocess.Chapter Four Background Information vAsthemeetingprogresses,keepaneyeonyouragenda.Ifyourerunningbehind,youmayneedtoskipcertaintopicsofdiscussionortablethemforlaterintheinterestsoftime.Dontbeafraidtodothisifthetopicsthatarebeingdiscussedareveryimportantones.Chapter Four Background Information vTheresareasonmeetingshaveabadreputationformany,theyrethoughtofasseriouswastesoftime.Topreventyourmeetingfromrunninglong,useyourpoweraschairtokeepthediscussionmoving.Dontbeafraidtotablecertainunimportantissuesorconversationsuntilalaterdateifyourmeetingseemstobetakinglongerthanyouexpected.BereadyandwillingtoadjustyourscheduleontheflytomakesurethatnoneofyourattendeesprecioustimeisbeingwasteChapter Four Background Information Notes to background information:collaborationn.合作 expertisen.专长 dragson拖长 scenarion.设想，方案 clear-cutadj.明确的，清晰的 minuten.会议记录 flexibilityn.灵活性Chapter Four Words and expressions:Dialogue 1vstaff/stf/n.员工vconferenceroom会议室vcapacity/kpsti/n.容量vconventionfacilities会议设施vaudio-visualequipmen