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1、,UNIT,商务会议,5,Learning Objectives Chairing a meeting Asking for and giving opinions or suggestions Agreeing or disagreeing Writing a meeting agendas and taking minutes,Business Meetings, Speaking Task, Warm-up Practice, Listening Task, Follow-up Practice,CONTENTS, Writing Task, Reading Task,Warming-u
2、p Practice,We need to discuss some questions about what we are going to learn in this unit.,Sure, thatll help us understand better about what we are asked to do.,To make a good meeting which brings people together, facilitates decision making, and assists people in taking responsibility, an agenda c
3、omes first. An agenda helps structure the meeting and keep track of what is being discussed. After a meeting, minutes, which are the agreed record of discussion and decision made, are usually required to record permanently the proceedings of a meeting, as well as to provide a basis for action.,1. Bu
4、siness Meetings,2.Read the following tips for meetings,Tips for Successful Meetings a) Know the goal of the meeting. b) Pick an appropriate time. c) Set an agenda. d) Review the agenda before starting the meeting. e) Set a time limit for the meeting so people can plan accordingly. f) Stay focused on
5、 one topic, so that there are no side conversations. g) Record resolution on any items discussed h) Solicit comments from all members. i) At the end of the meeting, summarize the decisions that have been made. j) End the meeting on time. Never let a meeting run long. Again, stick to your original pl
6、an.,3. Discuss the following questions:,1) Which do you think are the five most important tips? Why? 2) Which of the tips do you disagree with? Why? 3) Can you add more tips as advice for holding meetings? 4) Why do we have meetings? 5) Discuss in pairs or groups whether you like meetings. Why or wh
7、y not?,Planning and organizing Taking care of details Practicing smart marketing Being a team player Knowing how to manage time Negotiating skillfully Applying a positive attitude Evaluating results Being a perpetual learner Keeping a sense of humor,Ten Secrets of Super Successful Meeting Planners,T
8、IPS FOR LEADING EFFECTIVE BUSINESS MEETINGS,1. Decide whether you really need to call a meeting. Can the issue be resolved by an individual or a conference call? 2. Determine who needs to attend. Try keeping the number of attendees small, as large meetings get unwieldy. Suggest that people attend on
9、ly the parts of the meeting that involve them. This way you can keep the discussion more focused. 3. Set definite starting and stopping times. 4. Prepare an agenda. Explain the goal of the meeting; if there are many goals, decide which ones command priority, and make this clear. 5. Circulate the age
10、nda in advance to allow attendees to prepare. 6. Assemble visual aids such as charts, handouts or slides.,TIPS FOR LEADING EFFECTIVE BUSINESS MEETINGS,7. Start off the meeting with straightforward, easily resolved issues before heading into thornier ones. 8. Allocate a specific amount of time for ea
11、ch issue. Move through issues, allowing for discussion but discouraging digression or repetition. Use a timer to help monitor the time. 9.Postpone discussion until the end of the meeting if debate on an issue runs overtime. Make sure to cover the other issues on the agenda. 10.Follow up: Circulate c
12、opies of the minutes after the meeting to remind everyone of conclusions and action plans.,TIPS FOR LEADING EFFECTIVE BUSINESS MEETINGS,11. Schedule a meeting before lunch, at the end of the day, or immediately before another one to prevent it from becoming too long. 12.Keeping the meeting positive.
13、 Try having a 5-minute recognition period where people are given a chance to show recognition to co-workers who have done a good job or worked extra hard on a project. 13. Stand-up meetings. If you are meeting to discuss just a few items or issues, have a stand-up meeting! Participants are more like
14、ly to keep on task and reach a consensus on their feet than in a comfortable chair.,Listening Task,In this part you are going to listen to two passages about business meetings. Now listen and try to finish the exercises while listening. Are you ready?,5.1.1 Listen to the passage and answer the follo
15、wing questions.,1) What are meetings? Meetings are communicating with an audience in a format in which more than one individual come together to introduce, review, or decide something. 2) Why have meeting times and places become more complicated? Because new technologies have emerged and become less
16、 expensive and more popular. 3) What is now growing quickly? The use of audio and video conferencing over the Internet 4) What do people prepare once a meeting place and meeting time are arranged, and an agenda or the goals of the meeting are set? People prepare what they will need for the meeting, like graphs, or a PowerPoint presentation. 5) What are the challenges that modern meeting technologies need to solve? Businesses now often have to make strategy and plan a
