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1、POSITION DESCRIPTIONJob Title: Purchasing Manager 职位：采购部经理Department: Finance部门：财务Effective Date:就职日期： O R G A N I Z A T I O N S T R U C T U R E组 织 结 构Reports To: Manager, Finance & Business Support 汇报给：财务总监Direct Subordinates: Purchaser & Driver直接下属： 采购员兼司机 Purchasing Clerk 采购文员S C O P E 职 责 范 围The
2、 Purchasing Manager is responsible to ensure all purchases meet the requirements of the Hotel in terms of time, quality, quantity and price. Purchasing all goods, equipment, service, etc for the hotel in line with the quality and standard expected of a deluxe class hotel and ensure that all purchasi
3、ng activities are in conformity with the purchasing policies and procedures laid down by management.采购部经理应负责酒店所有货品的采购，并确保符合酒店使用时间、质量、数量及价格的要求，包括采购货品、设备及服务等应与酒店形象相符并确保所有采购活动必须符合管理公司的采购政策和程序。P R I M A R Y R E S P O N S I B I L I T I E S基 本 职 责1. Plan, evaluate and formulate procedures in maintaining a
4、 consistent supply of all supplies for the Hotel.统筹计划并估算酒店物品供给，保证酒店的正常运作 Buy all services and goods only on duly approved purchase requisitions.负责采购经批准的采购申请。 In the event of emergency purchase to buy only after verbal approval has been given by the Manager, Finance & Business Support & General Manag
5、er. 遇到紧急采购任务须得到总经理和财务总监的口头批准方可执行。 Ensure that all purchases of goods and services are competitively priced. 确保所有采购货品及服务的价格是进行比价后定价的。 Ensure that the suppliers we deal with have a good standing and reputation in the community. 确保所选供应商在业界有良好的口碑和声誉。 Ensure that purchase orders are only issued upon duly
6、 approved purchase requisitions. 确保采购申请单批准之后方可下达采购订单。 Ensure that all goods are delivered on time as required and should there be any changes in delivery time, the relevant Division/Department Heads are to be informed of such changes thereof. 确保采购货品及时到位，若采购货品交货时间发生变动应及时通知相关各部门经理。 Ensure that purchas
7、e orders are issued in sequence and that sequence copies are kept in your office for audit purpose. 确保采购单的连续性，并妥善保存采购单的采购部联以备审核之用。 Ensure that goods delivered are according to specification ordered by doing random check on receipt for all perishables as well as store items.为确保易坏物品和库存货品符合采购要求, 应对其进行抽
8、查。 Source new supplier for existing products and services or potential new products that may be required by the hotel on a continuous basis. 为酒店现有物品和可能要采购的物品寻找新的供应商，以备酒店日后所需。 Ensure that we have a pool of at least two suppliers for the same goods and services that the hotel can depend on in case of
9、unforeseen circumstances. 确保每种物品至少有两个供货商，以备在不可预见情况下我们仍有所依。 Ensure that products and services required conform to the standard and quality required by us in the operation of a deluxe class hotel. 确保所有采购物品的标准及质量符星级酒店的运作要求。 Keep abreast of changing market conditions relating to price increases, new pro
10、ducts, customs duties and taxes for competitive purchasing.时时掌握市场信息, 已确保在价格上涨、新增货品、关税和各项税务等变化的情况下, 仍能保持有力的采购价格。 Coordinate all purchasing activities required by various Department Heads of the hotel to their satisfaction in compliance with the hotel purchasing policies and procedures.在遵守酒店采购政策和程序的前提
11、下,积极与各部门协调配合,以便采购的物品能令申请部门满意。2. Operations of Purchasing Department.采购部运作 Supervises and monitors smoothly the operations of Purchasing Department. 指导及监控采购部的正常工作。 Perform any other duties as and when assigned by your immediate superiors. 完成主管随时交与的各项任务。3. Leadership.领导能力1) Leads the team 领导本团队。.2) Se
12、ts and maintains purchasing standards of performance, policies and procedures.建立和实施采购行为, 政策及程序的标准。 Clearly describes standards. 清楚地描述所设标准。 Consistently monitors performance against standards.持续监控不符合标准的行为。 Participates in the formulation of the Cost Control Operations Manual. 参与制定成本控制运作指南的设定。3) Motiv
13、ates employees.激励员工 Provides positive feedback and reinforcement. 提供积极地具有建设性的反馈意见。 Listens effectively. 听取合理意见。 Seeks out employees concerns and offers assistance. 发现员工关注的问题并提供帮助。 Recognizes staff birthdays and other occasions. 记得员工的生日及关心其他相关事宜。4) Coaches, counsels and disciplines employees.培训、告诫员工并
14、为员工建立一定的行为准则。 Logs specific incidents. 纪录意外事件。 Sets the time aside to offer advise.定期对员工提出建设性意见。5) Determines priorities, sets goals and follow up.设立工作优选计划，设定目标并努力实现。 Prepares monthly action plans. 制定每月行动计划。 Grades priorities. 设定优先级别。 Prepares daily to-do-list. 制定每日工作计划。6) Monitors and controls attendance, shift reports.监管员工出勤及排班情况. Prepares attendance sheets.编制考勤表。 Prepares shift rosters and Vacation Plans. 制定班次及节日值班安排。 Maintains absence statistics. 纪录缺席情况。7) Participates in the selection of staff.参与员工的录用工作。 Reviews applications. 评审工
