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1、Business English Translation,Lecture Three Translation of Business Letters,. Structure & Layout of Business Letters,Indented/ Step Style,Block Style,Modified Block Style,Semiblock Style with Indented Paragraphs, Indented/ Step Style (缩进式),Heading,Inside Address,Salutation,Body,Complimentary Close,Si
2、gnature, Block Style (齐头式/平头式),Heading,Inside Address,Salutation,Body,Complimentary Close,Signature, Optional Parts of A Business Letter,1. Reference,(案头),贸易单位为方便业务活动和档案管理制定的自定义分类编号 (Page 28), Our Ref.: PO 06-07-10 Your Ref.: SO 06-07-16, Position: usually flushed with the left hand margin, below th
3、e date line and above the inside address,Shanghai XXX Trading Co., Ltd. 123 Huaihai Road, Shanghai 200300, China Tel: 6200 0000 Fax: 6200 0001,June 16, 2009 Our Ref.: PO 06-07-10 Your Ref.: KMP/DE 06-07-20-11 The Sales Manager Ganjiang Potteries Ltd. 83 Ciqi Street Jingdezhen, Jiangxi, 333000 China
4、Dear Sir or Madam, We are writing to you on behalf of our principals in America who are interested in importing chinaware from China. Could you send us your latest catalogue and price-list, quoting your most competitive prices? Our principals are a large chain store in America and will probably plac
5、e substantial orders if the quality and prices of your products are suitable. We look forward to hearing from you soon. Yours faithfully, V. Doraraj,2. Attention Line,used if you wish to address the letter to a particular member or department of the company, but you perhaps only know the surname of
6、the member and cant write this in the inside address (Page 28), Position: flushed with the left hand margin or placed in the center of the page; generally inserted between the inside address and the salutation with double spaces above and below it., Attention: Mr. Wang, Export Manager For the attent
7、ion of XXX Attn.: Import Department,KK Kiddie Korner, Inc. 202-418 Richards Street Vancouver, B.C. Canada V6B3A7,March 2, 2011 Our Ref.: PO 06-07-10 Your Ref.: KMP/DE 06-07-20-11 Datex Trading Co. Ltd. Lianfang Building Dalian, Liaoning China Attention: Mr. Li Dear Sir or Madam, We were impressed by
8、 the selection of sweaters that were displayed on your stand at the Menswear Exhibition that was held in Chicago last month. We are a large chain of retailers and are looking for a manufacturer who could supply us with a wide range of sweaters for the teenage market. As we usually place very large o
9、rders, we would expect a quantity discount in addition to a 20% trade discount off net list prices, and our terms of payment are normally 30-day bill of exchange, documents against payment. If these conditions interest you, and you can meet orders of over 1000 garments at one time, please send us yo
10、ur current catalogue and price-list. We hope to hear from you soon. Yours faithfully, Fred Johns Purchase Manager,3. Subject Heading/ Caption (事由),a brief indication of the content of the letter, Position: two lines below the salutation and above the body of the letter; flushed with the left hand ma
11、rgin or placed in the center of the page, The line may begin with or without the word “subject” or the Latin abbreviation “Re”, and sometimes may be underlined,Subject：Mens Bicycles Re：Sales Confirmation No.2536,M. D. Ewart & Co. , Ltd. 36 Tower Street Toronto 4, Canada August 22, 20 Our Ref. No. SW
12、F/119 Your Ref. No. M. 306/0038 China National Metals & Minerals Import & Export Corporation, P. O. Box No. 65 Bejing Peoples Republic of China Dear Sirs, Re: Heating Supplies We are wholesale distributors of plumbing and heating supplies and are interested in the products you show in the China Fore
13、ign Trade No. 2 of 2000. We would like to hear from you with reference to importing merchandise from China. If we can work together to our mutual benefit, arrangements can be made for one of our representatives to make the trip to China and contact your office in person. We are herewith enclosing ou
14、r latest catalogue showing the items we carry at the present time. Please let us know whether you can manufacture items as per Canadian patterns. Kindly send us your complete catalogue and price list quoting the best discount for quantity buying. Thanking you for your kind attention to the matter an
15、d trusting to hear from you in the near future, we are, Yours truly, (signature) H. Smith Manager M. D. Ewart & Co. , Ltd.,4. Enclosure (附件),If something is enclosed with the letter- such as a bill, check, or copy of another letter- attention should be called to it by writing “Enclosure” or “Enclosures”., Position: two lines below the last line of the signature in the lower left hand corner, Enclosure/ E
