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1、1Scientific Writing and Presentation in English Lecture 6-b: The review processA. Godfrey Tsinghua University, Sep.-Nov. 2003Scientific Writing: Lecture 6b#2The editorial and peer review processes (1) You send paper to the appropriate editor check the style guide make sure you proof-read your paper
2、carefully (to be covered in a later lecture) make sure the figures are legible (the text is large enough) (2) The editor looks through the paper and decides if the paper should be reviewed rejected on grounds of content rejected on grounds of language (3) The editor sends the paper to 1 or more revi
3、ewers speed of publication determines how many reviewers rapid communications sometimes reviewed by the editorScientific Writing: Lecture 6b#3The editorial and peer review processes (cont.) (4) The referee(s) send comments back to the editor (5) The paper is accepted (unusual), or passed back to you
4、 with a number of questions raised by the referee (6) You reply to the comments of the referee, make changes to the paper, and then send the information back to the editor (7) The editor decides whether you have adequately answered the questions raised by the referees. Final decision as to “reject”
5、or “accept” sometimes will be sent back to the referee(s)Scientific Writing: Lecture 6b#4Sending the paper Several things needed electronic version of the final text micrographs (if not scanned and used in digital format) cover letter hard copy of the text (with high quality figures) if you are send
6、ing by mailScientific Writing: Lecture 6b#5Cover letter The cover letter contains two things (1) a very brief description of the main results, or some justification of why the work should be published new results, new theory, conflicting evidence, etc. (2) some standard (legally required) statements
7、 concerning the paper We hereby submit for publication in JOURNAL NAME a paper entitled “TITLE OF PAPER”. The work in this paper presents new data on the X to Y phase transformation, which contradict the existing models in this field.Scientific Writing: Lecture 6b#6Cover letter : legal requirements
8、(1) a statement that all authors have seen the final version of the paper and agree to its submission sounds obvious, but there have been cases where work has been published without the consent of all authors (2) a statement that the work has not been substantially published elsewhere, or is not und
9、er review for publication by any other journal If you do not make these statements, the paper is accepted on the condition that they are true it is much better therefore to make these statements gives a good impression of professionalism to the editor2Scientific Writing: Lecture 6b#7Example cover le
10、tterDear Editor, We hereby submit a paper entitled “Edge preservation during orientation averaging of EBSP data“ for consideration for publication in Scripta materialia. The paper provides a quantitative analysis of the effects of filtering methods on EBSP data, with particular regard to problems of
11、 edge- preservation. A new modification is suggested that leads to an improvement in the edge-preservation properties of the filter. The paper uses simulated EBSP data in order to provide reliable detection of artifacts. The methods discussed are however of general importance for experimental EBSP d
12、ata sets where low angle misorientations are present. All authors have seen the final version of the text and agree to submission of the paper to Scripta materialia.). This work has not been published, and is not being considered for publication, elsewhere. We look forward to hearing your reply as t
13、o the suitability of this paper for publication in Scripta materialia.Yours trulyA. GodfreyScientific Writing: Lecture 6b#8“not substantially published elsewhere” one of the most difficult issues in modern research is the duplication of research publications “research paper inflation” this is an eth
14、ical and a legal issue ethically it is wrong to publish the same data in different journals legally it is wrong once a data set / figure / graph has been published, it is owned by the publisher publishers make money by selling your data! all research builds on previous work it is unusual to present
15、only new research all authors reproduce results from earlier studies make clear (using references) which data is newScientific Writing: Lecture 6b#9are these overlapping data sets acceptable?Scientific Writing: Lecture 6b #10Legal (copyright) issues If you wish to include a figure that has already b
16、een published in another journal, you will have to obtain permission from the publisher “reproduced from reference by permission of the publisher” If the journal is owned by the same publisher, you do not need to do this but make sure that the data in the paper is “substantially new”Scientific Writing: Lecture 6b #11Referees comments The options given to referees differ
