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1、How to write Memos&Note ? _By Jessy Wu1Note and Memos便函和备忘录通常用于公司内部传递信息 ， 将实情、信息、观察资料等进行传阅。便函和 备忘录包括如下固定格式： Date：(日期，如September 12, 2001) To：(收文人，如All Faculty) From：(发文人，如Jim B. Hardemann) Subject：(事由，如Faculty Meeting) 2寫作特點1, 在date,to,from,subject字样后填上相应 的内容. 2,在上述字样下面空两行写正文. 3, 不用称呼和结尾礼词. 4, 发文人的姓
2、名首字母写在与正文末行 空一行的地方。 3Memo Example I:TO: Henry Smith, Sales Manager FROM: Jack Wong, Personnel Manager DATE: May 4, 2004 SUBJECT: Applicants for Sales Post Attached are the resumes and certificates of four applicants who have applied for your department position. Please evaluate these applicants and
3、then recommend people you want to interview to me. As soon as I have the names, I will make arrangement for the interviews. J.W 4Memo Example II:To: Ted Feng Date: Oct. 1st From: Paul Anderson Time: 17:42 Topic: Delay of arrival Paul called for you, just after you had left work. He missed the flight
4、 due to the bad weather. He will not arrive until 5 pm. today on flight No. JL608. You are requested to meet him at the airport and drive him to Holiday Inn. 5This means you neednt wait for him at lunch time tomorrow. To make up he wants to invite you for dinner. Nancy 6Note Example I:Wednesday, 21s
5、t March Dear Prof. Rainman, Im sorry I couldnt make our 11 oclock appointment. Prof. Wolfs lecture lasted a lot longer than I expected. I could meet you in the library Reading Room 4 tomorrow at 10:00am, if that is convenient for you. If not, please leave a note in my mailbox 334 this afternoon. Tha
6、nk you, Elizabeth7Note Example II:2nd August Ms. Zhao, A friend of yours, Li Ping, made a long distance call from Xian this morning while you went out. She asked you to book an air ticket for Shanghai at 9:00 am, August 5, and make a reservation for hotel room tonight. I am sorry that I cant pass on
7、 the message to you in your presence, because I was ordered to do something urgent. See you then. Mary8Note Example III:Mon. morning Miss Lily, Our Personnel Manager, Mr. Steward, will be in Shanghai on business for five days. Please reserve a plane ticket from Beijing to Shanghai on April 20 for Mr
8、. Steward and then send it to his office, and call to book a single room in Holiday Inn, with bath, from April 20 to April 24 inclusive. Thank you very much. Zhang Li9Note Example IV:Tuesday noon Dear Mrs. Teresa, A Mr. Mohammed who recently arrived from Iranwishes to see you. You are requested to r
9、ing him up any time tomorrow evening from 6:00 to 9:00 at 401-6646, ext. 2246. Lisa10信函常用起首語1) Thank you for your letter dated Dec.22,2004. 2) Many thanks for your letter of Sept.5,2004 3) A thousand thanks for your kind letter of June 5,1997. 4) Your kind letter of November 22th arrived this mornin
10、g.115) Your letter which arrived this morning gave me great comfort. 6) In reply to your letter dated 4th July,I want to say 7) Thank you very much for your letter of August 2 and the gift you sent me on Christmas Eve. 8)What a treat to receive your kind letter of May 5th!129) It is always a thrill
11、to see your nice handwriting. 10) First of all I must thank you for your kind assistance and high attention to me . 11) With great delight I learn from your letter of this Sunday that 14) I am very much pleased to inform you that my visit to your country has been approved. 13E n c l o s e d i s o u
12、r p r e l i m i n a r y s c h e d u l e f o r t h e c o n f e r e n c e w h i c h w i l l b e r e v i e w e di n w e e k s . I l l c a l l y o u d a t e t o s e e w h o f r o m y o u r c o m p a n y w o u l d b e w i l l i n g t o s p e a k t o u s . I c a n a s s u r e y o u t h a t w e l l m a k e
13、 e v e r y t h i n g c o n v e n i e n t t o t h es p e a k e r .S i n c e r e l y y o u r s , n a m e t i t l e 15) I wish to apply for teaching position you are offering. 16) I am too excited and delighted at your good news. 17)I am very obliged to you for your warm congratulations.14信函常用結束語1) Awa
14、iting your good news. 2) Looking forward to your early reply. 3) Hoping to hear from you soon. 4) We await your good news. 5) I hope to hear from you very soon. 6) We look forward to your reply at your earliest convenience. 157) I look forward to our next meeting there in Los Angeles. 8) Your early
15、reply will be highly appreciated. 9) Any other particulars wanted we shall be pleased to send you. 10) The help you give me is sincerely valued. 11) I hope everything will be well with you . 12) Please let us know if you want more information. 1613) I hope you always enjoy yourself. 14) I wish you very success in the coming year. 15) Please remember me to your family. 16) With best regards to your family. 17) All the best. 18) With love and good wishes. 17 Thank you!18
