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1、6.3 Writing Test: Part TwoEXAM FORMAT Part Two of the Writing Test is a choice between writing a letter, a report or a proposal (200-250 words). Part One carriers 10 marks and Part Two 20 marks. Give yourself 40-45 minutes to complete Part Two.You are expected to respect the conventions and formats
2、of these types of business writing in English. With all types it is most important to answer the question fully. This means addressing all the bullet points in the task.Reports and proposals Reports and proposals need to be clearly organized and follow a conventional report / proposal format. They s
3、hould be divided into paragraphs and have an introduction and conclusion. There is often a paragraph summarizing the proposal or (in the case of a report) the findings and they may include a recommendation.Letter writing Letters or emails should be divided into clear paragraphs with appropriate open
4、ing and closing remarks. Types of letter include: complaining, explaining and sorting out problems, apologizing for a mistake, inviting someone to co-operate in business, etc. The instructions will describe the situation and list all the elements that you should include in your letter. It may also s
5、how an extract of another letter, advertisement, etc to which you have to respond. APPROACH Letter writingFollow these writing Read the instructions twice and note all the elements that have to be included in the letter. Think carefully about who the letter is for, what your relationship is to the p
6、erson, and what the reason for writing is. This will determine the register (formal, semiformal, etc) and tone (apologetic, determined, etc) of the letter. The tone and the arguments you present must be natural and convincing. Plan the letter before beginning to write. You will probably need to incl
7、ude 5-6 paragraphs: -introduction -reason for writing -background to problem -possible solutions -next steps -conclusion By giving it a clear structure you will find it easier to write. When you have finished read it back to yourself. Imagine you are the receiver of the letter. Is it clear? Does it
8、sound convincing? Does it achieve its purpose? Look for basic grammatical errors (subject-verb agreement, use of tense, etc).KEY SKILL Letter writing conventions1 As in any language, letters in English use certain conventions and stock phrases. Below is a list of some of the more ones. Complete them
9、 by adding one word in each space.Letter writing conventionsBeginning and ending Dear Sir / Madam Yours faithfully Dear Ms Johnson Yours (1) _ Dear David Kind regards Reason for writing I am writing to apologize for / enquire about / thank you (2) _ / I am writing (3) _ answer to your letter / enqui
10、re about (4) _ our recent meeting / telephone conversation, I am writing to I was given your name by, who suggested you might be able to help us to The background (5) _ you may know, is anbased in. As you will recall, three weeks ago we Recently, we The result As a result (6) _ this, we have had to
11、Consequently, we would like to The result of this is that The next step What I propose is that In (7) _ to resolve this matter, I suggest that We would appreciate (8) _ if you could We would be (9) _ if you could now Further communication Please do not (10) _to contact me if you wish to discuss any
12、of the above. I look forward to hearing from you / receiving Signing off Thank you again for your custom / interest / understanding. Once (11) _, my apologies for the delay / misunderstanding / error.I hope you find this solution satisfactory. EXAM PRACTICE 2 Following the approach described above,
13、answer this question from Writing Test Part Two.Part Two Write 200-250 words. A supplier whom you have dealt with for several years without any problems has recently sent you the wrong stock on three separate occasions. Write a letter to the company: informing them of the problem explaining the impact it has on your business asking for an explanation for these mistakes suggesting the action you will take if these mistake continue
