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1、Unit Nine Logistics DocumentsUnit Nine Logistics DocumentsPrePrereading Discussion reading Discussion v1. What are logistics documents?1. What are logistics documents?v2. How do logistics documents generate from 2. How do logistics documents generate from logistics operation?logistics operation?v3.
2、Give some examples of logistics documents.3. Give some examples of logistics documents.IntroductionIntroductionv1Logistics documents refer to all the documents 1Logistics documents refer to all the documents emerged during the logistics operations, such as emerged during the logistics operations, su
3、ch as notes, vouchers, invoices, certificates, etc. notes, vouchers, invoices, certificates, etc. These documents have several types. Each type These documents have several types. Each type serves a particular function of the whole serves a particular function of the whole logistics operation. With
4、the fast development of logistics operation. With the fast development of logistics industry, documents generated from daily logistics industry, documents generated from daily practice increase rapidly. So documents become practice increase rapidly. So documents become more and more important. Its o
5、f the greatest more and more important. Its of the greatest importance to manage the documents effectively importance to manage the documents effectively with the help of advanced information technology with the help of advanced information technology and developed information system software.and de
6、veloped information system software.Types of Logistics DocumentsTypes of Logistics Documentsv2Generally speaking, logistics documents can be 2Generally speaking, logistics documents can be categorized into two groups. One is used to categorized into two groups. One is used to facilitate the logistic
7、s operations. These facilitate the logistics operations. These documents are essential, or basically needed for documents are essential, or basically needed for goods delivery and sales settlement. And most of goods delivery and sales settlement. And most of them are quite important in the logistics
8、 them are quite important in the logistics operation practice. The other is to improve the operation practice. The other is to improve the quality of customer services, which is to say, quality of customer services, which is to say, logistics companies will use these documents to logistics companies
9、 will use these documents to improve their delivery. So their services will be improve their delivery. So their services will be more accurate, effective and customized.more accurate, effective and customized.v3In the following passage, we will discuss some 3In the following passage, we will discuss
10、 some popular used documents.popular used documents.v4Bill of Lading(B/L): A B/L is a receipt for 4Bill of Lading(B/L): A B/L is a receipt for goods shipped on board of a vessel, signed by the goods shipped on board of a vessel, signed by the person (or his or her agent) who contracts to person (or
11、his or her agent) who contracts to carry them, and stating the conditions in which carry them, and stating the conditions in which the goods were delivered to (and received by) the the goods were delivered to (and received by) the ship. Its not the actual contract, which is ship. Its not the actual
12、contract, which is inferred from the action of the shipper or ship-inferred from the action of the shipper or ship-owner in delivering or receiving the cargo, but owner in delivering or receiving the cargo, but it forms excellent evidence of the terms of the it forms excellent evidence of the terms
13、of the contract. It is a document of title to the goods, contract. It is a document of title to the goods, which is the subject of the contract between the which is the subject of the contract between the buyer and the seller. It is the most important buyer and the seller. It is the most important v
14、commercial document in business trade, and it is commercial document in business trade, and it is used to control delivery of goods transported by used to control delivery of goods transported by sea.sea.v5A Bill of Lading should basically include the 5A Bill of Lading should basically include the f
15、ollowing terms: the name of the ship on which the following terms: the name of the ship on which the goods are to be carried, mode of payment of freight, goods are to be carried, mode of payment of freight, ports of loading and discharge, responsibilities, ports of loading and discharge, responsibil
16、ities, liabilities, rights and immunities attaching to the liabilities, rights and immunities attaching to the carrier and the law applicable.carrier and the law applicable.v6Air waybill: The air waybill is the consignment6Air waybill: The air waybill is the consignmentvnote used for the carriage of
17、 goods by air. It is note used for the carriage of goods by air. It is often called an air consignment note and is not a often called an air consignment note and is not a document of title or a transferable or negotiable document of title or a transferable or negotiable instrument. The document trav
18、els with the cargo and instrument. The document travels with the cargo and it is not possible to use it as a negotiable it is not possible to use it as a negotiable instrument for letters of credit purposes in instrument for letters of credit purposes in delivery. Because it would be very slow if th
19、e air delivery. Because it would be very slow if the air waybill travels via the banking system. And the waybill travels via the banking system. And the cargo would arrive at the destination airport days cargo would arrive at the destination airport days or sometimes weeks ahead of the bills arrival
20、or sometimes weeks ahead of the bills arrival. .v7The air waybill is basically a receipt for the 7The air waybill is basically a receipt for the goods for dispatch and is a prima facie evidence ofgoods for dispatch and is a prima facie evidence ofvthe conditions of carriage. Overall, there are the c
21、onditions of carriage. Overall, there are usually 12 copies of each air waybill for the usually 12 copies of each air waybill for the shipper, the sales agent, the issuing carrier shipper, the sales agent, the issuing carrier (airline operator), the consignee, as a delivery (airline operator), the c
22、onsignee, as a delivery receipt, for the airport of destination, the third receipt, for the airport of destination, the third carrier (if applicable), the second carrier (if carrier (if applicable), the second carrier (if applicable), the first carrier, as an extra copy for applicable), the first ca
23、rrier, as an extra copy for the carrier (when required), as an invoice at the the carrier (when required), as an invoice at the airport of departure. Copies 1, 2 and 3 are the airport of departure. Copies 1, 2 and 3 are the originals. Not every copy is used for all originals. Not every copy is used
24、for all consignments, but merely as circumstances demand. consignments, but merely as circumstances demand. For example, the second carriers copy would be For example, the second carriers copy would be used only if the consignment was conveyed on anotherused only if the consignment was conveyed on a
25、nothervairline to complete the transit, such as British airline to complete the transit, such as British Airways conveying it for the first leg of the Airways conveying it for the first leg of the journey and Air Canada for the remainder. The journey and Air Canada for the remainder. The conditions
26、of carriage are found on the reverse of conditions of carriage are found on the reverse of the air waybill document and are subject to the the air waybill document and are subject to the Carriage by Air Act 1961. This is based on the Carriage by Air Act 1961. This is based on the Warsaw Rules and a
27、number of other conventions.Warsaw Rules and a number of other conventions.v8CMR consignment note: CMR(CMR stands for 8CMR consignment note: CMR(CMR stands for Convention on the Contract for the International Convention on the Contract for the International Carriage of Goods by Road) consignment ref
28、ers to Carriage of Goods by Road) consignment refers to carriage of goods by road. And this note carriage of goods by road. And this note represents the contract of carriage establishedrepresents the contract of carriage establishedvwhen it is completed by the sender and carrier with when it is comp
29、leted by the sender and carrier with the appropriate signatures or stamp being recorded the appropriate signatures or stamp being recorded thereon. The sender and the carrier are entitled thereon. The sender and the carrier are entitled respectively to the first and third copies of the respectively
30、to the first and third copies of the consignment note, and the second copy must accompany consignment note, and the second copy must accompany the goods. If the goods have to be loaded in the goods. If the goods have to be loaded in different vehicles, or are of different kinds, or different vehicle
31、s, or are of different kinds, or are divided into different lots, either party has are divided into different lots, either party has the right to require a separate consignment note to the right to require a separate consignment note to be made out in respect of each vehicle or each kind be made out
32、 in respect of each vehicle or each kind or lot of goods. The CMR consignment note is not a or lot of goods. The CMR consignment note is not a negotiable or transferable document or a document of negotiable or transferable document or a document of title.title.v9CIM consignment note: It is the only
33、document 9CIM consignment note: It is the only document permitted by the International Convention permitted by the International Convention Concerning the Carriage of Goods by Rail, under a Concerning the Carriage of Goods by Rail, under a common code of conditions applicable to 29 common code of co
34、nditions applicable to 29 countries, and not negotiable. The CIM consignment countries, and not negotiable. The CIM consignment note is completed by the shipper, agent or real note is completed by the shipper, agent or real carrier and has six copies. It includes the carrier and has six copies. It i
35、ncludes the original of the consignment note, the invoice, the original of the consignment note, the invoice, the arrival note, the duplicate of the consignment arrival note, the duplicate of the consignment note, the duplicate of the invoice, and note, the duplicate of the invoice, and supplementar
36、y copy.supplementary copy.v10Packing list: In recent years, the role of the 10Packing list: In recent years, the role of the packing list document has intensified and it ispacking list document has intensified and it isvbecoming a mandatory document required. It is very becoming a mandatory document
37、 required. It is very much in evidence in containerized shipments. The much in evidence in containerized shipments. The document, sometimes called a packing note, is document, sometimes called a packing note, is provided and completed by the shipper at the time provided and completed by the shipper
38、at the time the goods are dispatched. It accompanies the goods the goods are dispatched. It accompanies the goods and the carriers documents such as bill of and the carriers documents such as bill of lading, sea waybill, air waybill, CIM and CMR lading, sea waybill, air waybill, CIM and CMR consignm
39、ent notes throughout the transit. The consignment notes throughout the transit. The packing list gives details of the invoice, buyer, packing list gives details of the invoice, buyer, consignee, country of origin, vessel of delivery, consignee, country of origin, vessel of delivery, shipping marks,
40、container number, weight and/or shipping marks, container number, weight and/or volume (cubic) of the merchandise and the fullest volume (cubic) of the merchandise and the fullest details of the goods, including packaging details of the goods, including packaging information.information. v11Courier
41、receipt: This document is used when 11Courier receipt: This document is used when the goods are dispatched by courier service, the goods are dispatched by courier service, usually involving small parcels and packets. It usually involving small parcels and packets. It features details of consignor, c
42、onsignee, features details of consignor, consignee, senders reference (bar coded label), list of senders reference (bar coded label), list of contents and number of articles, country of contents and number of articles, country of origin of goods, net and gross weights (each item origin of goods, net
43、 and gross weights (each item to be shown separately), any supporting document, to be shown separately), any supporting document, whether the contents are gifts or samples and the whether the contents are gifts or samples and the senders signature.senders signature.v12Parcel post receipt: The parcel
44、 post receipt 12Parcel post receipt: The parcel post receipt is issued by the Post Office for goods sent by is issued by the Post Office for goods sent by parcel post. It is both a receipt and evidence ofparcel post. It is both a receipt and evidence ofvdispatch. It is not a document of title and go
45、ods dispatch. It is not a document of title and goods should be consigned to the party specified in the should be consigned to the party specified in the credit. And air mail label should be fixed to a postal credit. And air mail label should be fixed to a postal receipt in respect of air parcel pos
46、t dispatch, receipt in respect of air parcel post dispatch, otherwise the Post Office should stamp the receipt otherwise the Post Office should stamp the receipt “air parcel”.“air parcel”.v13There is another group of documents dispensable 13There is another group of documents dispensable but very he
47、lpful for the logistics operation, which but very helpful for the logistics operation, which are more important for a logistics service provider. are more important for a logistics service provider. By implementing and well-managing these documents, the By implementing and well-managing these docume
48、nts, the logistics companies can provide their customers better logistics companies can provide their customers better services, which include customer records, invoices, services, which include customer records, invoices, point of delivery documents, goods received notes, point of delivery document
49、s, goods received notes, incident reports and other documentations.incident reports and other documentations.Logistics Documents ManagementLogistics Documents Managementv14Document management of all kinds of logistics 14Document management of all kinds of logistics documents in an effective and cent
50、ralized manner documents in an effective and centralized manner is crucial to running a large, geographically is crucial to running a large, geographically distributed operation.distributed operation.v15Because of the rapid growing of information 15Because of the rapid growing of information technol
51、ogy and information management system, it technology and information management system, it becomes feasible for each company to handle these becomes feasible for each company to handle these various kinds of and very important volume of various kinds of and very important volume of documents. Nowada
52、ys, majority of large logistics documents. Nowadays, majority of large logistics companies implement document management system. companies implement document management system. The document management system enables the The document management system enables the documents generated from all the logi
53、stics documents generated from all the logistics organizations to be centralized into one well-organizations to be centralized into one well-vdesigned hub. The software provides instant access designed hub. The software provides instant access to documents for staff across the logistics to documents for staff across the logistics organizations, accelerating reconciliations and organizations, accelerating reconciliations and improving cash flow.improving cash flow.
