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1、备忘录写作方式一、一、What is Memo?What is Memo?备忘录是一种录以备忘的公文，主要用来提醒、督促对方，或就某个问题提出自己的意见或看法。包括书端、收文人的姓名、头衔、收文人的姓名、头衔、 地址，称呼，事因，正文，结束语，和署名。称呼，事因，正文，结束语，和署名。 备忘录上一定要说明什么时间，谁写的？写给谁？什么事？说明什么时间，谁写的？写给谁？什么事？ 并且正文、结束语和署名等项与一般信件的格式相同。二、二、MEMOMEMO 的类型的类型1. 通知型：开会改时间，游玩改地点等2. 请求型：申请采购物品，请求帮助等三、三、How to write a Memo?How t
2、o write a Memo?（一）写明收文人、发文人、日期和事由MEMOToFromDateSubject（二）写正文前先打好框架，要写哪几点，以免时间不够遗忘了细节。1. 如果题目要求写what, why and how，按题目写。2. 如果题目没要求，第一段写发生了什么事/原因，第二段写希望得到什么/希望大家配合。3. 最后一句/段总结，强调读备忘录的人要尽快做出反应。（三） 补充细节如果是活动通知，要说明时间、 地点、 需要做的准备以及其他注意事项。Tips:1.要以正式和礼貌的语气来具体说明和解释事件的原因。2.如果回复别人的备忘录要注明对方写备忘录的时间。四、必背模版句型四、必背模
3、版句型1)I have the honor to inform you that.我很荣幸地通知您2)I would like to remind you remind you that our office is in want of a new English typewriter.我想提醒您一下，我们办公室急需一部英文打字机。3)I have several proposals for cutting down the cost.关于降低成本我有几个建议。4)In response to your request for. I have to inform you that we can
4、 not approve it.对于你的请求，我不得不告诉你我们不能批准。5)This is further to your memo dated June 6, 2009, in which you proposed that employeesadopt the “punch in” system.回复你 2009 年 6 月 6 日关于员工实行打卡考勤制度的备忘录。6)The board of directors approved your proposal at the meeting last week.董事会在上周的会议上通过了你的建议。7)I believe these chan
5、ges will decrease the product cost.我相信这些改革会降低成本的。8)Please let me know your response to these suggestions.我想知道你对于这些建议的看法。9)Please feel free to contact feel free to contact me if you need further information.如果需要更多信息请随时与我联系。10) I highly appreciatehighly appreciate your considerations to these proposal
6、s.我期待你能考虑一下这些建议。五、经典范文五、经典范文范文范文 1 1原订于下周播放的电影Ice Age不能按时播放， 你需要告知其他相关人员更改后的时间地点。To: Han MeimeiFrom: Li LeiSubject: Scheduling the filmDate: March 13, 2009Wed better rearrange the showing schedule for next weeks film.（开门见山说事儿）As you know, we are going to show the film,Ice Age, next week in the proje
7、ction room, whichholds only fifty people comfortably without overcrowding. It is not big enough for the whole staffto see the film at the same time. （指出原因） So I suggest we show the film in different times.We can arrange 40 people to see the film there on Tuesday at 3:00 p.m., and the remaining 40 on
8、Thursday at the same time.（给出建议）If thereIf there s any problem about this arrangement, please let me knows any problem about this arrangement, please let me know. . （最后的礼貌用语）范文范文 2 2You are the organizer of an autumn excursion activity in the suburbs of Beijing this weekend.Write a memorandum to rem
9、ind the students of your department about the following items: theplace to visit, the time and place to meet, and preparation for the activity.To: All students of the English DepartmentFrom: Class Monitor, Li LeiDate: Oct 15, 2009Subject: Spring ExcursionAs autumn arrives and the weather turns to be
10、 more agreeable,As autumn arrives and the weather turns to be more agreeable, the department has decided toorganize an autumn excursion around West Lake on this Sunday, Oct 20th.（原因+时间地点）Activities include mountain-climbing and picnic. All students of the English Department areencouraged to particip
11、ate. We remind you of the necessity ofWe remind you of the necessity of bringing some food and water, aswell as wearing comfortable shoes.（活动内容，活动邀请人员，活动注意细节）We will meet at the west gate of the university at 9am, Sunday; a bus has been arranged. Please bePlease bepunctual so that we have enough tim
12、e topunctual so that we have enough time to enjoy the beautiful nature. （活动聚集地+礼貌用语）范文范文 3 3Suppose you are an HR manager of a company, and your department is organizing an Englishcourse for all the companys employees. Write a memorandum to the staff about the details of thetraining, including the p
13、urpose and content of the course, the time and place of class, and anyother relevant information.To: All full-time employeesFrom: HR Manager, Li MingDate: May 9th, 2009Subject: English courseAn investigation conducted by the HR Department last month reveals the fact that a high rate ofEnglish illite
14、racy contributes to a severe inefficiency of our company.（同位语从句说明原因，长句彰显水平） As a result, it has been decided that it has been decided that all full-time employees are to attend a course,which will take place every Monday night from 7pm to 9pm in the company meeting room for theduration of two months
15、. （第二个长句，说明决定的计划，计划的参与人员，地点，时间）Please register for the course at the company reception desk before May 15th. （补充细节）Further suggestions will be appreciated so that the program can be more fruitful.Further suggestions will be appreciated so that the program can be more fruitful.（最后的礼貌用语）范文范文 4 4Direct
16、ions: Write a memorandum of about 100 words to the student service department and askthem to fix a telephone for each dormitory.MEMOTo: The leader of student service departmentFrom: Li LeiSubject: TelephoneDate: August 16, 2005Dear Sir, （写给某位特定人物的可以按书信格式加抬头及结尾）I would like to remind you thatI would
17、like to remind you that we are in want of a telephone for each dormitory. As a universitystudent, we need to cope with the daily increasing communications with teachers, friends andpeople outside the campus. （说明需要的物品及原因）We need a telephone to get and send message, which is important for us. Though m
18、ost of us havemobile phones and e-mail address, a telephone in the dormitory is after all the most convenientand cheapest tool of communication. （再次强调原因）I hope that you will pay attention to thisI hope that you will pay attention to thisproblem and solve it as soon as possible.problem and solve it a
19、s soon as possible. （最后礼貌用语）Best regards.Yours,Li Ming范文范文 5 5Directions: You are supposed to write a Memorandum of about 100 words to the leader of thesupply section to borrow one more microscope for your biological experiment. It should include:1) Why you need the microscope2) When you need it.MEM
20、OTo: Mr. Gates, leader of the supply sectionFrom: Li Lei from the biological departmentSubject: MicroscopeDate: August 12, 2009Dear Sir,Im a student of biology department and we are badly in need ofwe are badly in need of an extra microscope in order toimprove our experimental work. （说明需要物品及原因）Our e
21、xperiment will start on Friday, and the result of which relates to our graduation project,sosopleaseplease issueissue a a microscope to us as soon as possible so that we can prepare better for theexperiment.（再次强调原因） I hope that you will pay attention to this problem and solve it asI hope that you wi
22、ll pay attention to this problem and solve it assoon as possible.soon as possible. （最后礼貌用语）With kind regards.Yours sincerely,Li Lei报告的写作方式一、报告是什么？一、报告是什么？一般为下级写给上级的工作报告，所以写作时，应尽量多用被动语态，少用第一人称，以免主观、冒昧。二、有什么注意点？二、有什么注意点？格式同 MEMO，正文一般用书信格式。 报告要有明确的中心思想、清楚的段落层次和合理的结构安排。三、三、 模板句型模板句型The report is hereby
23、made to ask for the approval of the board for the solution of the problem.请董事会批准这件事的解决方案。This report will summarize本报告将总结The report provides an introduction to本报告介绍了The operation on is under smooth way.的运行很正常。This report only provides guidelines they can use to assess their own needs.本报告尽为他们评估自身需求提供
24、一些指导。May I have your approval ofby the end of this month?月底之前我能得到您就的批准吗？We will fulfill the task ahead of time.我们将提前完成任务。Upon the request of the committee, weve conducted the report.应委员会的请求，我们完成了这份报告。范文范文Directions: Write a report to Mr. Liu He about the car accident on theHuhang Highway whichshould
25、 include the cause of the accident and the damage.To：Mr. Liu HeFrom：Li GangSubject：Car Accident, No Casualties.Date：April 28，2008Yesterday evening two cars collided in thick fog on TheHuhang Highway in Haining. One was atrunk carrying lumber, apparently on its way to Shanghai. The other was a privat
26、e car on its way toHangzhou.Because of the weather conditions, the drivers did not realize the danger until a few secondsbefore the collision took place. Consequently，there was no time for them to prevent the accident.Fortunately, there were no casualties among the drivers or passengers， but both ca
27、rs suffered badlydamages.A spokesman for the transportation authorities said that a committee would be set up to determinethe cause of the collision.Sincerely yours，Li Ming通知写作方式一、模板句型一、模板句型There will be a meeting in.定于在处召开会议。It has been decided by the board of directions that经董事会决定All the teachers
28、are requested to meet in the college conference room at要求全体教师于在会议室开会。范文范文NoticeIt has been decided by the board of directions that a meeting would be held at 2 o clock on Friday,Jan 30th in the conference room, of which the main topic is to discuss the financial program of thecompany.All the department heads are requested to attend it on time and every one present must prepare thework report of last month and a copy of suggestions for the program.The issue of organizing our companys Christmas Party will also be discussed.Administrative officeNov 26th, 2009
