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1、Minutes 会议记录1Minutes are the instant written record of a meeting or hearing. They typically describe the events of the meeting, starting with a list of attendees, a statement of the issues considered by the participants, and related responses or decisions for the issues.由记录人员把会议的组织情况和具体内容记录下来原始性、完整性
2、和准确性2The basic items of minutes1、Date：（开会）日期2、scheduled starting time：预计开始时间3、actual starting time：实际开始时间4、meeting end time：会议结束时间5、place：地点 （venue）6、present：出席者，或是用members in attendance、attendee也可以。8、absent：无法出席或者请假者。也可以说absent with apologies或用apologies或用regrets，但不要说take leave“（请假）。3会议记录英文叫做meeting
3、 minutes/minutes of meeting，也可直接用minutes，当老外说“Can you take minutes?” 意思是请你做会议记录。做会议记录还可以用keep minutes。会议开始之前，多半会先检视上一次会议记录，这时候你可以说：To begin, lets quickly go over the minutes from our last meeting.（开始前，我们先检查上次的会议记录。）4Where and when the meeting took place Who was there and who was not;What has been de
4、cided for the groupWho has agreed to do what.5Four partsHeadingBody Anyotherbusiness(AOB) Signature of the minutes taker (recorder)6This part, which sometimes can be written even before the meeting, includes the following items:1) Meeting title (must be full title)2) The name of the group/organizati
5、on holding the meeting;3) The name of the presiding officer 4) Time, date and place of the meeting;5) List of people attending6) List of absent members of the group;The headingexample78The body part falls clearly into two sections: Opening statement, that is, the background; Points in discussion;The
6、 body9Opening statement This part provides the background information about items to be discussed. It can show who was responsible for putting the item before the meeting, what were the reasons for the previous history of the matter. Begin with approval of minutes of the last meeting：“Minutes of the
7、 last meeting were approved as an accurate record.”Begin with call to order:“The Chairman called the meeting to order at 10:00 a.m10Points in discussionThis section contains the reasons advanced in the decision. It will usually proceed “The following points were raised in discussion”, and will then
8、set out, in separate paragraphs or in point form, a concise summary of the various points made before the conclusion was reached.It is normally describe that this part of the minutes should be impersonal, that is, it should not attribute views to persons.11Anyotherbusiness(AOB)This part can include:
9、The meeting adjourned at The meeting ended at .The next meeting will be held at 12Signature of the minutes taker The minutes are closed with the signature and title of the Secretary.重要的会议记录，由主持人和记录人进行认真校对后，分别签名，以对此负责。1314Minutes of the monthly meeting of the Labor Grievances Committee The Slate and
10、Johnson Luggage CompanyEmployees canteen, September 23, 2003 Presiding: Mr. Falk, PresidentPresent: Mr. Baum Ms. Dulugatz Mr. Fenster Ms. Liu Ms. SunAbsent: Ms. Penn1. Call to order The chairman called the meeting to order at 4:00 p.m. 2. Discussion As the first item on the agenda, the minutes of th
11、e previous meeting (August 21) was read by the Secretary Ms. Liu. Then Mr. Falk corrected a mistake made in the minutes that it was Ms. Dulugatz, not Ms. Penn to conduct a study of the employee washroom in the warehouse. The correction was approved by all present. Mr. Fenster summarized the results
12、of a survey of office employees. He was going to write a report on this and present it to the Board of Directors. 3. Any other businessThe next meeting will be held at the same time and place on October 22, 2003. The meeting adjourned at 5:15 p.m. (signature)Ms. Liu, Secretary15QuestionsWhat are the
13、 essential parts of minutes?在3：30休会16AnswersHeadingBody Anyotherbusiness(AOB) Signature of the minutes taker The meeting adjourned at3:30.17Past tense is was ；are were; will be would be ; has been had beenPassive voice (Mr.Li proposed a salary cut.) A salary cut was proposed.Indirect speech sb noted
14、/believed/admitted(sb 名字或职位)人称代词 Our idea the company proposal We wanted the corporation requiredTips18Useful words报告情况 announced ; brought up ; declared提出建议 offered ; proposed ; suggested表示反对 disagreed ; denied ; disputed.表示同意 accepted ; acknowledged ; agreed表示异议 complained ; contended 作出反应 answere
15、d ; countered ; replied作出决定 resolved ; decided ; agreed19Useful sentences1) The Sales Manager Mr. Alan Smith made a brief report on the latest market development. 2）The Manager of the Technical Department Mr. David Yang suggested that3）Mr. Edward Lee, the newly appointed Treasurer, presented his idea on4）The chairman decided to discuss the problem later.examples20Thank youThank you21
