《秘书英文写作-电子教案-刘立莹 第一章Project Seven》由会员分享，可在线阅读，更多相关《秘书英文写作-电子教案-刘立莹 第一章Project Seven（25页珍藏版）》请在金锄头文库上搜索。
1、Project One Writings for Internal Communications,Task 7 Schedule & itinerary,Capability Goal,After the lesson students can write the schedule & itinerary for some occasions, for example, your boss wants to travel to Beijing.,Knowledge Goal,After the lesson students can be familiar with the basic wor
2、ds, useful expressions and correct format and elements of schedule & itinerary.,Leading case,【Case Background】 Secretaries have a duty to make arrangements for their places of work and bosses. Such as yearly calendar, monthly calendar, weekly calendar, daily schedule and itinerary. For example, your
3、 boss, Mr. Robert Barbra will go to Washington, DC on business. You should make an Itinerary for him.,Leading case,【Practical Task】 If you were the secretary, have you ever known what are the elements in such an itinerary? Can you imagine what other occasions the schedule & itinerary can be used? Ca
4、n you write an itinerary for the secretary within 30 minutes？The itinerary should not be less than 100 words.,Task analysis,How to schedule & itinerary Yearly, monthly, weekly and daily schedule should be written by secretary. Itinerary means a plan of journey including places seen and visited. STEP
5、 ONE When a year is drawing near, secretaries should start to draw the following years working arrangements, including national holidays, regular annual companys activities and major issues of the following year. Its called yearly schedule.,Task analysis,STEP TWO Secretaries should write down major
6、issues of the month from yearly schedule. And then, fill in monthly schedule with traveling plans on business, meetings of the month and other events of the month. STEP THREE When a secretary writes a weekly schedule, she/he should write down the major issues of the week from the month schedule firs
7、t. Second, she/he fills in the weekly schedule with appointments, meetings and other coming event. Weekly schedule is very impotent because it tells your bosses their arrangements.,Task analysis,STEP FOUR Use the body of the letter to further communicate your praise, express your approval and discus
8、s the significance of the achievement. This would be a good place to include your personal related experience or some simple words of advice. Keep the tone friendly and be concise, limiting the letter to one page. STEP FIVE Daily schedule is also called Appointment Schedule, which tells bosses the t
9、ime of everyday major issues. Each issue is carried out in half hour.,Task analysis,STEP SIX When make the daily schedule, the secretary should check up your daily schedule with your boss and ask your boss whether he or she has any other important appointments before beginning to work. And not to fi
10、ll in the daily schedule fully for occasional things. Register of visitors should be attached to the daily schedule, and includes visitors names, titles, date, company, time, action and receiver.,Task analysis,STEP SEVEN Secretaries should make itinerary for their bosses and coming visitors if they
11、want to go traveling. Itineraries include, apart from the times of arrival and departure of planes and trains, tee times and places of specific activities and so on in order to make it convenient for their bosses and coming visitor.,Sample Itinerary 1,Itinerary for Mr. Robert Barbar May 16 to 21, 19
12、91 Note: All times are local times Hotel addresses and phone numbers are on attached sheet. Monday, May 16 (Beijine to Washington, DC, the United States) 6:50 p.m. Leaves Beijing International Airport for San Francisco CCAC Flight 894 1:00 p.m. Arrives at San Francisco International Airport 3:50 p.m
13、. Leaves San Francisco International Airport for Washing 4:00 p.m. Arrives at Washington National Airport Mr. T. Keith and Miss Louise Lowes to meet plane and drive Mr. Jacob to his hotel, Holiday Inn (Confirmation attached) 6:30 p.m. Dinner at hotel Dine with Mr. Bradley Hombey (New York office dir
14、ector) and Miss Lee Rivers (Washington office director) Tuesday, May 17 (Meetings in Washington) 9:00 a.m. Staff meeting at Washington Branch office (Paper in briefcase) 12:00 a.m. Lunch with office executives 3:00 p.m. Meeting with Mr. Antonio Aurizio, Scandia Corporation at Washington Branch Offic
15、e ( Contracts in briefcase) Wednesday, May 18 (Meetings) 9:30 a.m. Meeting with executives of the Norman Cereal Company at their headquarters 3:00 p.m. Meeting with Robert Clark, Corestar Co. at their headquarters Thursday, May 19 (Flights to Beijing) 10:00 a.m. Arrives at National Airport 12:00 a.m
16、. Leaves National Airport for San Francisco American Airlines Flight 777 4:00 p.m. Arrives at San Francisco International Airport 6:00 p.m. Leaves San Francisco for Beijing CAAC Flight 998 Saturday, May 21 9:00 a.m. Arrives at Beijing International Airport Wang Lin,Sample Itinerary 2,1.Schedule for Conferences (3 days) 1st Day :Arrange free activities and some sight-seeing tours 2nd Day :Whole-day Conference （Tom and Lisa ） 3rd Day : Half-day Conference（Jerry） Return to Shanghai 2. We agree
