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1、Unit 5 Memos & Notices,In this unit, you are going to learn how to write a(n): Announcement Memo Directive Memo Response Memo Short Report Memo Notice of an Event Notice of Updated Information Notice of Lost & Found,OBJECTIVES,Contents,Part I Lead-in,Part II Learning to Read-Memos,Part IV Learning t
2、o WriteMemos & Notices,Part III Learning to Read-Notices,Part I Lead-in,1. Read the following memo. Find out what is included in a memo. Use the words below to fill in the boxes. One example is given to you.,2. The heading of a business memo consists of four distinct information fields: TO, FROM, DA
3、TE, SUBJECT (or RE). Look at the following memo headings. Some of the information fields are not clearly written and may create misunderstanding. Work in pairs to improve them.,MEMO To Department managers From Training manager Date 11/12/2009 Subject Training program,MEMO To From Date Subject,MEMO T
4、O: Linda FROM: Your colleague Jim DATE: 4:00 pm, Sept. 3 RE: About a new announcement,MEMO TO: FROM: DATE: RE:,1,2,MEMO To All Department Managers From Ron Boyle, Training manager Date December 12, 2009 Subject In-office Computer Training Program,MEMO TO: Linda Allan, Maintenance Department FROM: Ji
5、m Harkness, Human Resource Department DATE: September 3, 2010 RE: Announcing the Retirement of Stephen Pollard,3. Translate the following notices into Chinese.,INTERNATIONAL FOOTBALL MATCH “United Kingdom”“Germany” Venue: Sun Yat-sen University ground Time: 3.30 p.m., April 28, 2010 Come and Cheer f
6、or them!,1,国际足球比赛赛讯 “英国队”对“德国队” 地点：中山大学体育场 时间：2010年4月28日下午3点30分 欢迎前往助兴！,3. Translate the following notices into Chinese.,Mid-Autumn Festival Party A TASTY TREAT, AN UNFORGETABLE NIGHT! To celebrate the Mid-Autumn Festival, lets enjoy the full moon and eat the delicious moon-cakes. For those who are
7、far away from home, lets enjoy a special big reunion with our teachers and schoolmates. Time: 8:00 p.m. to 10:00 p.m. Mid-autumn Day Place: The Students Centre,2,中秋节联欢会 一顿美餐，一个难忘的夜晚！ 让我们一起赏月、吃月饼，欢度中秋节吧！ 邀请所有远离家乡的朋友来与我们的老师同学们一起进行一次特别的大联欢。 时间：中秋节当天晚八点至十点 地点：学生活动中心,Part II Learning to Read-Memos,Memo全称
8、为Memorandum，中文叫做“备忘 录”（或“便函”）。备忘录是一种录以备忘的公文， 在机关或公司内部使用最多。主要用来通报消息 （会议安排、情况报告、责任确认、问题处理）、 回复来函、评估成绩等。 备忘录有特定的格式，包括标题、书端（memo heading）和正文(body)三个部分。其中书端一般包 括TO、FROM、DATE、SUBJECT，还可以根据 需要添加其他信息，如Cc（抄送）、Re.（回复）、 Encl.（附件）等。,1. Announcement Memo,MEMO To: All Staff From: Elaine Thomas, Administrative Off
9、icer Date: 12 May 2010 Subject: Operating Instructions for New Copying Machine A new photocopier has been installed in the general office. All staff are welcome to use it. To ensure the copiers survival, it is important to keep the following procedures in mind: Use the machine for no longer than 30
10、minutes at a time; After use, allow the machine to cool for at least five minutes; Make sure the switch is turned off after use.,1,1. Announcement Memo,MEMO TO: All Employees FROM: David Copper, Personnel Director DATE: Nov. 22, 2010 SUB: Computer Purchase Program In order to provide the necessary c
11、omputer hardware and to encourage employees to learn how to use personal computers, we have designed the following computer purchase program. Employees must show that a computer will increase productivity in their jobs in order to participate. The computers will be mainly for work-related purposes.
12、If the employee uses personal funds to purchase the computer, the company will lease the computer by paying a maximum of $500 over a 12-month period. The computer will become, in three years, the property of the employee who doesnt want to purchase one. Only after that, can these employees be allowe
13、d to use the computer for personal business and take it home if s/he wishes. Proposals should be submitted to Cathy Carpenter, Personnel Director Assistant by sending an email to cathy-HR,2,通知类备忘录写作要点：,（1）正文一般由以下内容构成： 开头，说明为什么要发此通知，目的是什么； 主体，即具体事项部分，将通知的具体内容逐项列出，将布置的工作或需周知的事项及其要求、措施、办法等阐述清楚； 结尾，多提出执
14、行要求。 （2）通知类备忘录要开门见山，忌转弯抹角。 （3）在语言表达方面，通知类备忘录主 要以叙述为主。,通知类备忘录常用句式：, In order to, we will 为了，公司决定 I am writing to inform you of . 兹此通知 The purpose of this memo is to announce . 本备忘录是通知 This memo provides information about . 本备忘录是关于 All suggestions are welcome. 欢迎提出建议。 If you have any questions, please
15、 call me at . 如有疑问，请致电,2. Directive Memo,MEMO To : Section Heads From : Ravi Clause, Operational Manager Date : 12 March 2009 Subject : Planning of Work Schedules July December Work schedules for July to December are now being prepared. To help us plan these in a manner that suits all sections, plea
16、se let me have the holiday schedules for the employees in each section by 24 March 2009.,1,MEMO TO: All Employees FROM: Alexandra Williams, Managing Director DATE: Dec. 2, 2010 SUB: Unauthorized Use of Software READ URGENTLY In order to ensure that you do not intentionally or inadvertently violate the Copyright Law in this country, you should not copy any program installed on your
