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1、Essentials and Forms of Business Letter-writing,商业信函的组成部分和格式,Layout of a Business Letter 商业信函的格式,Three major forms Indented Form 缩格式 Blocked Form 齐头式 Modified Blocked Form 改良齐头式,Parts of a Business Letter 信件组成部分,Essential Parts 必要部分 1. The letterhead 信头 2. The date line 日期 3. The inside name and add
2、ress 收信人名称地址 4. The salutation 称呼 5. The body of the letter 信文 6. The complimentary close 结尾敬语 7. The signature 落款,Optional Parts 附加部分8. The attention line 具体收信人 9. The subject line 事由 10. The reference notation 案号 11. The enclosure 附件 12. The carbon copy notation 抄送 13. The postscript 附言,1.China Na
3、tional Cereals, Oils and Foodstuffs Imp & Exp Corp. 8 Jianguomen Nei Dajie Beijing 10005, China Telephone: 86-10-6526-8888 Fax: 86-10-6527-6028 E-mail: 2.Our Ref.Your Ref.Date: 15th November, 20- 3.Messrs H. Ronald & Co.556 EastcheapLondon, E.C. 3, England 8.Attention: Import Dept. 4.Dear Sirs, 9.A
4、quatic Products5.We thank you for your enquiry of 5 November.In compliance with your request, we are sending you herewith a copy of our illustrated catalogue and a quotation sheet for your reference.All prices are subject to our confirmation for our aquatic products have been selling well this seaso
5、n. Therefore, we would suggest that you advise us by a fax in case of interest.We await your early favorable reply.6.Yours truly,7. China National Cereals, Oils and Foodstuffs Imp & Exp Corp.Sig. _(Manager) 10.QS/AN 11.Enclosures 12.cc our Shanghai Branch Office 13.P.S. We require payment by L/C for
6、 a total value not exceeding USD50,000.,信函组成部分示例,组成部分分项示例,1. China National Cereals, Oils & Foodstuffs Imp & Exp Corp. 8 Jianguomen Nei Dajie Beijing 10005, China Telephone: 86-10-6526-8888 Fax: 86-10-6527-6028 E-mail: 2. Our Ref.Your Ref.Date: 15th November, 20-,5. We thank you for your enquiry of
7、5 November.In compliance with your request, we are sending you herewith a copy of our illustrated catalogue and a quotation sheet for your reference.All prices are subject to our confirmation for our aquatic products have been selling well this season. Therefore, we would suggest that you advise us
8、by a fax in case of interest.We await your early favorable reply.6. Yours truly,7. China National Cereals, Oils and Foodstuffs Imp & Exp Corp.Sig. _(Manager),结尾敬语,10. QS/AN11. Enclosures12. cc our Shanghai Branch Office13. P.S. We require payment by L/C for a total value not exceeding USD50,000.,各部分
9、写法,信头和收信人名称、地址英语：名称在上，地址在下地址先小后大中文：名称在上，地址在下地址先大后小,名称、地址,A UK address: Air Environmental Mechanical Equipment Limited2076 West Main Street Devon, EX14 0RA U.K.,中文名称、地址举例,苏州大学东吴商学院 中国江苏省苏州市沧浪区东环路62号,中国地址名称用英文写,Sinochem Jiangsu Import and Export CorporationJiangsu International Business Mansion, 50 Zh
10、onghua Road, Nanjing 210001, P.R. China,单位名称,门牌号,大楼名称,街道,邮编,城市,国家,日期,位置： 美式：在信头和收信人名称地址之间 英式：通常在收信人名称地址之下均可以齐头，也可以靠右 写法： 美式：月-日-年 英式：日-月-年,美式日期举例,日期,英式日期举例,日期,日期写法注意事项,“月份”最好用文字，如：1. 2nd May, 20-2. 2 May, 20-3. 2 May 20- (Comma can be omitted)4. September 21st, 20-5. September 21,20- 避免月份用数字，如 11/12
11、/20-,称呼,位置： 必须齐头 写法： 对男士（正规）：Dear Sir, 或Dear Sirs,或Gentlemen: 对女士（正规）：Dear Madam, 或Dear Mesdames, 对关系密切的商业伙伴：Dear Jack,词首字母全大写，用逗号或不用标点符号,Gentlemen后用冒号,结尾敬语,位置： 齐头式靠左对齐，缩格式偏右 正规场合下常用： 1.Yours faithfully, 2.Yours truly, 3.Faithfully yours, 4.Truly yours,第二个单词小写，用逗号或不用标点符号,称呼与结尾敬语的对应关系,落款,具体收信人,位置：1.
12、收信人名称地址之下2. 齐头式靠左，缩格式居中3. 要加下划线 表示的是承办本信件的具体个人或部门1. Attention: Mr. H. A. Donnan, Export Manager 2. Attention of Mr. Cave 3. To the attention of Mr. Liu Ming,事由,位置：1.称呼和正文之间2.齐头式靠左，缩格式居中3.要加下划线 表示的是该信函的主题1. Re: Your Order No.463 for1,000 Wide-screen TV Sets 2. SHEEP WOOL,附件,位置：落款之下，左对齐 说明该信件有附件1. Enclosure2. Enc.3. Encl. As Stated4. Enclosure: Brochure,抄送,位置：附件之下，左对齐 表示该信件同时抄送给他人1. 明抄：cc Marketing Department2. 暗抄：bcc Mr. Simpson,
