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1、Unit 6 Notes and MessagesLesson 1 Notes of Asking for Leave Lesson 2 Telephone MessagesLesson 2 Telephone MessagesWarming-up Answer the following questions:1. Have you ever read and written messages? 2. Why do you write messages?3. When do people write telephone messages?4. What do people often put
2、in the telephone messages?Basic Structure of Lesson 2Looking AheadApproaching the TopicReady to WriteMy WritingFurther PracticeSelf-assessmentLooking Ahead (Aims and Contents)o Understand the purposes of telephone messages. o Learn the style of telephone messages. o Write effective telephone message
3、s. o Use telephone messages skills while receiving and making calls.Approaching the TopicPlease read the material on Page 80 and answer the questions below. 1. Can you tell what it is?This is _. 2. What is the use of it?It is used when _ (the situation) 3. When daddy comes back and read the message,
4、 he would _.a telephone message. a telephone is answered on behalf of another person. call Uncle Ling Yu to check whether he had lost his briefcase. FROM: Abel To: Kevin TIME: Sunday Morning MESSAGE: Call Abel this afternoon at 6670730ReferenceReady to WriteLearning Focuso When a telephone is answer
5、ed on behalf of another person, a clear and concise telephone message or telephone memo should be written.o In a telephone message, there is necessarily a heading and the subject part, and sometimes there are boxes to tick showing what to do about the call, i.e. call back, wait for call, etc. o The
6、Heading part includes: 1) the time one gets the telephone; 2) the person to whom the message is intended; 3) the callers name; 4) the company, office, or work unit the caller is in (This is especially important in business occasion); 5) the callers telephone number or ways to contact; 6) the name of
7、 the person who gets the call or who writes the memo. o Most organizations or companies have a memo/message pad specifically designed. They list the most frequent occasions with box for the message taker to tick, whether it is urgent or it demands a return call. o Sometimes it is important to write
8、down a specific direction or message. This must express clearly and briefly what the caller wishes to communicate. o Keep a pen and note pad by the telephone. To get the message accurately (such as the callers name, title, the company, telephone number), the message should be repeated to the caller
9、to confirm. Miss Lucy works as a secretary for the manager Henry Smith. When Mr. Smith is being interviewed by the reporter from magazine The Financial, her wife Linda calls. On the left, it is a telephone recording and in the middle, it is the telephone message. On the right, they are the clues to
10、help you understand the message.Here is a sample of a telephone message /memo on Page 81.My WritingNow please write a telephone message to the headmaster based on the information in Lin Hongs diary.Situation: Yesterday Lin Hong was alone at the headmasters office and she has got a telephone call for
11、 your headmaster, as she recorded in her dairy. The headmaster would not come back till after 7 oclock in the evening. She had to leave a telephone message for him. The passage on Page 81-82 is about what happened yesterday.Step 1: Read the diary carefully.Step 2: Underline the important information
12、 in the diary.Step 3: Put the information in the style of a telephone message. Step 4: Please exchange your draft with your partner and cross-check with the checklist on Page 83.Step 5: Now write your final version in the space provided and check with the reference(参考答案). Date: 2, June Time: 5 p. m.
13、 From: Peter Lee (from Shanghai Foreign Language School) To: the headmaster Telephone taker: Lin Hong RE: 1.Peter says sorry fro having to delay his lecture in our school tomorrow morning, as there is something wrong with his plane ticket. 2.Peter hopes to arrange his lecture tomorrow afternoon. Ref
14、erenceSituation 1: (to your close friend Jane) It is 6:30 p.m. You have an appointment with Jane at 7:00 p.m. in your dormitory. You got an urgent call asking you to go to the teachers office instantly. You have no idea when you will be back. Now you are leaving a note on the door to say sorry to Ja
15、ne for not being able to wait for her and ask her to get the room key to in Room 304, so that she may get in and wait you.3. Informal notes may be written on many other occasions. Please choose one of the following situations to write an informal note about.Further Practice1. Please write a telephone message based on the telephone call you got at 10 a.m. this morning.“Ask Mr. Smith to ring me back please. The names Potter. Im on 32123212. I will be out at lunchtime, but it is important that I speak to him as soon as possible. I should be back by 2:00 at the la
