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1、EFFECTIVE TIME MANAGEMENTTRAINING WORKSHOPRenew yourself regularlyRenew yourself regularlyObjective of the Training Prioritize Effectively with Multitasks Manage and Control Crises Values Clarification with Superiors and Subordinates Increase Productivity Reduce your Stress Levels Balance Work and P
2、ersonal PrioritiesPrioritize, and do the most important things first.Prioritize, and do the most important things first.Define your mission and goals in life.Define your mission and goals in life.“Change is Universal “Change is Universal Change is Permanent. Change is Permanent. Be ever willing to C
3、hange. Be ever willing to Change. For, change alone leads you For, change alone leads you to success and happiness!”to success and happiness!”Paretos Principle (80/20 Rule) 80% of Work gives 20% Results & 20% of Work gives 80% Results One Rs.500/- v/s Hundred Rs.5/- Effective v/s Efficient Smart wor
4、k v/s Hard work.Crisis . Pressing problems . Deadline-driven projects, meetings, preparations. Preparation . Prevention . Values clarification . Planning . Relationship building . True re-creation . Empowerment. Interruptions, some phone calls . Some mail, some reports . Some meetings . Many proxima
5、te, pressing matters . Many popular activities. Trivia, busywork . Some phone calls . Time wasters . “Escape” activities .Irrelevant mail . Excessive TVI IIIIIIIIIIIIVIVUrgentUrgentNot UrgentNot UrgentImportantImportantNot ImportantNot ImportantStephen Coveys Time Management MatrixQuadrant I Represe
6、nts things that are both “urgent” and “important” we need to spend time here This is where we manage, we produce, where we bring our experience and judgment to bear in responding to many needs and challenges. Many important activities become urgent through procrastination, or because we dont do enou
7、gh prevention and planningQuadrant II Includes activities that are “important, but not urgent”- Quadrant of Quality Heres where we do our long-range planning, anticipate and prevent problems, empower others, broaden our minds and increase our skills Ignoring this Quadrant feeds and enlarges Quadrant
8、 I, creating stress, burnout, and deeper crises for the person consumed by it Investing in this Quadrant shrinks Quadrant IQuadrant III Includes things that are “urgent, but not important” - Quadrant of Deception. The noise of urgency creates the illusion of importance. Actual activities, if theyre
9、important at all, are important to someone else. Many phone calls, meetings and drop-in visitors fall into this category Quadrant IV Reserved for activities that are “not urgent, not important”- Quadrant of Waste We often “escape” to Quadrant IV for survival Reading addictive novels, watching mindle
10、ss television shows, or gossiping at office would qualify as Quadrant IV time- wastersIs it bad to be in Quadrant I? Are you in Quadrant I because of the urgency or the importance? If urgency dominates, when importance fades, youll slip into Quadrant III. But if youre in Quadrant I because of import
11、ance, when urgency fades youll move to Quadrant II.What is the problem with urgency? Urgency itself is not the problem When urgency is the dominant factor in our lives, importance isnt What we regard as “first things” are urgent thingsWhere do I get time to spend in Quadrant II? From Quadrant III Ti
12、me spent in Quadrant I is both urgent and important- we already know we need to be there We know we shouldnt be there in Quadrant IV But Quadrant III can fool usMINOR TIME WASTERS Interruptions we face during the day Being a slave on the telephone Unexpected/Unwanted visitors Needless reports/Junk m
13、ail Meetings without agendaMAJOR TIME WASTERS Procrastination Afraid to Delegate Not Wanting to Say “NO“ Low Self-Esteem Problems With Objectives/PrioritiesWHAT CAN STOP YOU? Negative Thoughts Negative People Low Self-Esteem Fear of Failure Fear of Rejection / CriticismACTION PLAN Enter the RISK ZON
14、E Communicate & Clarify Values Analyse your use of TIME - “80/20“ Do not “REACT” to Urgency Deal with One Paper only OnceACTION PLAN Allocate time according to Priorities (Quiet Hour, Session I,II,III,IV) “TO DO LIST“ (Top 3 Priorities today) Have a Follow through Learn to say two letter word - “NO“
15、 Visualization and Auto-Suggestion Delegate low Priority Item “SMART“ GOALS S - Specific & Self M - Measurable A - Achievable & Positive R - Realistic & Rewarding T - Time BoundPANCH AMRUT Step 1 Define your Role Step 2 Set your Monthly Goal Step 3 Schedule your Weekly Time Step 4 Adopt it Daily - 80/20 Step 5 Act on it, Now!
