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1、BEC 写作指南写作指南 商务便函与便条写作商务便函与便条写作(一)商务便函 例一 SCHOOL OF ENGNISH FOR BUSINESS MEMORANDUM To: Mr. Kingswick, Course Coordinate From: Barnsby Campbel Date: 19 November 1995 Subj ect: Lesson Plan for 28 November Lecture I intend to teach memo writing in my next lecture. I plan to cover the following parts:
2、1. Inside Address This is omitted in a memo. As internal communication the reason is obvious. 2. Greeting It is more polite to put Mr., Mrs., or Ms before and the office after the name of the recipient. You may sometimes address the readers as a group. 3. Subject This is a phrase to tell reader what
3、 the memo is about. Sometimes only he phrase is given without the word Subject before it. 4. Body These should be short, less than 10 lines, and concentrate on only one paragraph one idea each. Sometimes for memos with three or more paragraphs, it is advisable to begin each with a heading in capital
4、 letters to tell what the paragraph is about. Another practice is number the paragraphs for easy reference later on. 5. Carbon copy This is written as c.c. for short. As in a letter, it lists the persons who are also receiving the memo. 6. Signature Only the initial is need. The office and name in p
5、rint of the write are omitted. In more casual memos there is no signature at all. Any thoughts on my notes? Anything to add? Let me know at tea break. c.c. Mr. P.L. Duke, Training Office. 例二 Internal Memorandum To: Anne Bell From: Graham Davis Date: 23 March 1992 Subject: Office Furniture _ We need
6、some comfortable chains for visitors to go in the manager s office Can you arrange it? We need 10 chains in either beige or dark brown. The maximum you can spend is $ 500. 例三 Interoffice Memo To: Richard Burley Dept: Market research Subject: Profits and Southmoor Branch Date: May 10, 1998 I have fin
7、ished studying the Southmoor Branch sales figures for the 1st quarter and see they are about $ 255,000 under projections. That is third straight quarter that Southmoor has fallen short. Will you prepare a new analysis of the Southmoor market potential/ I know you did one and a good one too. Three ye
8、ars ago before Southmoor opened. But maybe some factors have changed and we need to look into them. Ben Tebbins is working up a report from the sales and promotion angle. Hell finish about June 15. If you could be ready then, we will get together and see if we can solve the Southmoor problem. TBac.
9、CC: Ben Tebbins (二)商务便条 例一 电话留言 To: Mr. Fevrier Message: Mr. Reter Schulz called from Vienna, wanted you to call him today before 4 pm or any time tomorrow on 014569924 Message taken by: J.B.K. 例二 让秘书同志推迟约会 Miss Liu, Ive got an urgent meeting today. Please contact the applicants to postponee the int
10、erviews till further notice. DS 例三 请假 To: Mr. Slater Message: I am sorry to tell that I won t be able to go to the office today due to a sudden dizziness. So I have to ask for a day s sick leave. 例四 安排工作 To: Mr. Richardson Message: Please send a letter to Naves Limon in C.R. Find out: Are they satis
11、fied with the order? Can we provide any after sales advice? Encourage repeat order (三) 商务便函分类范例 1 交流意见 From: Chief Executive To: Production Director Subject: Production for machinery for Machine shop x As you know the company is contemplating opening a new machine shop in the near future. Our operat
12、ions have been expanding so rapidly that such a development now appears inevitable. There are a number of questions, which we need to be thinking about and I would be grateful to hear you opinion on the idea. 1. As to the choice of new machinery I would like to know whether you think we should buy o
13、r hire new equipment. 2. Then I would like to hear your proposals on which machinery we should consider acquiring. 3. Closely connected with the purchase or hire of machinery is the matter of maintenance. We also need to be discussed. How many new staff will be required, for example? 4. At the same
14、time I would appreciate it, if you could provide me with estimates of the probable working life of the equipment, which you propose. Could you please let me have your preliminary thoughts on the questions in time for our meeting next week? 2. 了解情况 MEMORANDUM To: All members of staff, Northern Branch
15、 From: K.L.J. Date: 5 December 1994 Subject: PERSONAL COMPUTERS The board urgently requires feedback on our experience with PCs in Northern Branch. I need to know, for my report: 1. What you personally use your PC for and your reasons for doing this. If you are doing working that was formerly done b
16、y other staff, please justify this. 2. What software you use, Please name the programs. 3. How many hours per day you spend actually using it. 4. How your PC has not come up to your expectations. 5. What unanticipated uses you have found for your PC, that others may want to share. Please Fax this information directly to
