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1、商务英语写作指南商务便函与便条写作(一 )商务便函例一SchooL oF ENGNISh For BUSINESSmEmoraNdUmTo: mr. Kingswick, course coordinateFrom: Barnsby campbeldate: 19 November 1995Subject: Lesson Plan for 28 November LectureI intend to teach memo writing in my next lecture. I plan to cover the following parts:1. Inside addressThis i
2、s omitted in a memo. as internal communication the reason is obvious.2. GreetingIt is more polite to put mr., mrs., or ms before and the office after the name of the recipient. You may sometimes address the readers as a group.3. SubjectThis is a phrase to tell reader what the memo is about. Sometime
3、s only he phrase is given without the word Subject before it.4. BodyThese should be short, less than 10 lines, and concentrate on only one paragraph one idea each. Sometimes for memos with three or more paragraphs, it is advisable to begin each with a heading in capital letters to tell what the para
4、graph is about. another practice is number the paragraphs for easy reference later on.5. carbon copyThis is written as c.c. for short. as in a letter, it lists the persons who are also receiving the memo.6. Signatureonly the initial is need. The office and name in print of the write are omitted. In
5、more casual memos there is no signature at all.any thoughts on my notes? anything to add? Let me know at tea break.c.c. mr. P.L. duke, Training office.例二Internal memorandumTo: anne BellFrom: Graham davisdate: 23 march 1992Subject: office Furniture_ we need some comfortable chains for visitors to go
6、in the managers officecan you arrange it?we need 10 chains in either beige or dark brown. The maximum you can spend is $ 500.1例三Interoffice memoTo: richard Burleydept: market researchSubject: Profits and Southmoor Branchdate: may 10, 1998I have finished studying the Southmoor Branch sales figures fo
7、r the 1st quarter and see they are about $ 255,000 under projections. That is third straight quarter thatSouthmoor has fallen short. will you prepare a new analysis of the Southmoor market potential/ I know you did one _and a good one too_three years ago before Southmoor opened. But maybe some facto
8、rs have changed and we need to look into them.Ben Tebbins is working up a report from the sales and promotion angle. hell finish about June 15. If you could be ready then, we will get together and see if we can solve the Southmoor problem. TBac.cc: Ben Tebbins(二 )商务便条例一电话留言To: mr. Fevriermessage:mr.
9、 reter Schulz called from Vienna, wanted you to call him today before 4 pm or any time tomorrow on 014569924message taken by: J.B.K.例二让秘书同志推迟约会miss Liu,Ive got an urgent meeting today. Please contact the applicants to postponee the interviews till further notice.dS例三请假To: mr. Slatermessage:I am sorr
10、y to tell that I wont be able to go to the office today due to a sudden dizziness. So I have to ask for a days sick leave.例四安排工作To: mr. richardsonmessage:Please send a letter to Naves Limon in c.r.Find out:are they satisfied with the order?can we provide any after sales advice?Encourage repeat order
11、(三 ) 商务便函分类范例1 交流意见From: chief ExecutiveTo: Production directorSubject: Production for machinery for machine shop xas you know the company is contemplating opening a new machine shop in the near future. our operations have been expanding so rapidly that such a development now appears inevitable.Ther
12、e are a number of questions, which we need to be thinking about and I would be grateful to hear you opinion on the idea.1.as to the choice of new machinery I would like to know whether you think we should buy or hire new equipment.2. Then I would like to hear your proposals on which machinery we sho
13、uld consider acquiring.3. closely connected with the purchase or hire of machinery is the matter of maintenance. we also need to be discussed. how many new staff will be required, for example?4. at the same time I would appreciate it, if you could provide me with estimates of the probable working li
14、fe of the equipment, which you propose.could you please let me have your preliminary thoughts on the questions in time for our meeting next week?2.了解情况mEmoraNdUmTo: all members of staff, Northern BranchFrom: K.L.J.date: 5 december 1994Subject: PErSoNaL comPUTErSThe board urgently requires feedback o
15、n our experience with Pcs in Northern Branch. I need to know, for my report:1. what you personally use your Pc for and your reasons for doing this. If you are doing working that was formerly done by other staff, please justify this.2. what software you use, Please name the programs.3. how many hours
16、 per day you spend actually using it.4. how your Pc has not come up to your expectations.5. what unanticipated uses you have found for your Pc, that others may want to share.Please Fax this information directly to me by 5 p.m. on wednesday 7 december. If you have any questions, please contact my assistant, Jane Simmonds, who will visit you on Tuesday, 6 decem
