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1、Clearing,Chapter 8,review,什么是叫清账？,会计清账主要有哪些方法？,1.Clearing Open Items,2.Incoming and Outgoing Payment,3. Payment Differences,4. Exchange Rate Differences,Knowledge point,Clearing Open Items,Documents with open items cannot be archived and stay in the system until all open items are cleared.,Ways of C
2、learing,Post with clearing (账户间清账) 1)可以全部清账,也可以部分清帐(报表中不能看,凭证 中可以看.清掉原invoice, 再生成一张凭证) 2)可以同时在不同的科目,账户类别,任何币种间进行 清账。,account clearing (同一个账户内清账) 1)用于手工清an open invoice with a related credit memo and payment on account /重复记账。 2)基于G/L account和sub legers上的清账。 3)清账不产生line items.,Customer line item list
3、,When clearing, it result in a clearing document,Post with clearing 有line item显示,Account clearing 没有line item显示, Assignment field: combination of up to 4 fields with a maximum of 18 character,sort key:检索码,可对应PO,COC等设置,两种方式均可用手工清账和自动清账的方法,手工清账,自动清账,条件：1)open item basis 2)accounts to be clear must be
4、defined,Items not cleared： 1)noted items 2)statiscal posting, down payment, bills of exchange 3)items with withholding tax entry(预提 税款),用途:用系统做银行对账,未达账项就要用自动清账,其assignment就是”聚号”,清账方法,Incoming and Outgoing Payments,Customers generally pay outstanding invoices and frequently take advantage of cash dis
5、counts. And an “incoming payment”, typically used in Accounts Receivable, clears an open debit amount. An “outgoing payment”, typically used in Accounts Payable, clears an open credit amount.,The Manual Payment Process,Data is entered in the document header Document Header： -Payment Header -Bank Dat
6、a -Open item selection,Open item are selected to be cleared.,The transaction is simulated and saved.,Document Header: Open Item Selection,Process Open Items,Automatic Posting When Clearing Open Items,Account is G/L account used for incoming and outgoing payment,Resetting Cleared Items,清账和统计性科目不能直接re
7、versal,要先reset,才能reversal.,reset时,clearing data is removed from the items at first,才能等待reversal.,Payment Differences,过账时定义的可容忍误差的范围(清账时产生差额时使用) 类型 1)users(employee) Master Records 2)G/L account Master Records 3)Customer/Vendor master records 步骤 1)define tolerance group 2) by group key(4位字母),company
8、code ,a currency code 3)assign to 3 kinds 1)Control the automatic posting of “cash discount adjustment and “unauthorized customer deductions”-within tolerance 2)Manually Process-Outside tolerance,Tolerance Group,清账时产生差额 (1) 差额小(within tolerance)-immaterial(非实质性) 如果公司不用tolerance group,就要定义一个key”_”(Bl
9、ank)空格,以表示最小容忍误差. 自动过账adjust cash discount up to certain amounts or write it off to a special account (2) 差额大-(outside tolerance) materially Approach 1: Partial payment 清时 Dr. Bank: 5000 OI:8000 Cr. AR 5000 5000- OI：8000 Both items remain on the account,要清完才能转到下面(余额)去,再清2000 5000- 2000-* *不要手输,右边有个小
10、空白,双击小空白(still OZ),否则容易算错,系统会自动进行计算. Approach 2: Residual Payment 清时 Dr. Bank: 5000 OI:3000* AR 3000 8000 Cr. AR 8000 8000-* *item上剩余显示3000表示只有3000的AR3 *8000就当已经清过了原AR消失,产生新AR3000 只有清一笔,原有的就立即转下来,剩下未清的。,总结: A Partial Payment results in the open invoice and the incoming payment remaining in the custo
11、mer account as open items A Residual Payment cleans the invoice and payment to create a new open item,Reason codes,在line item里，可以根据不同的reason code 定义不同的科目。 在Editing status里，Reason code只是description,不定义科目。,Exchange Rate Differences,1.汇兑损益会根据不同的科目,根据不同的需要,将汇兑损益定义到不同的科目。 2.All reconciliation accounts an
12、d all G/L account with OI transactions in foreign currency must be assigned revenue/expense account for realized loss and gains. 3.Determine ways： To all currencies and currency types. Per currencies and currency type. Per currency. Per currency type.,Realized Exchange Rate Differences,Account Determination,演讲完毕，谢谢观看！,
