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1、How to Write an Effective Business ReportACKNOWLEDGEMENTSMany people have contributed to the development of the ideas presented in this thesis. Among them I owe a particular debt of gratitude to Professor CHEN Jie, my supervisor, for her enthusiastic support, expert advice and timely guidance during
2、 the process of the writing and revising of my thesis.My acknowledgements also go to all the teachers at the Language School, particularly Professor LUO Guoliang, Professor HUANG Yuanshen, Professor ZHANG Chunhong, Professor XU Yaqin, and Professor LU Naisheng, whose lectures have offered me great i
3、nsights into the thesis.In addition, I feel grateful to my classmates, from whom I obtained many enlightening ideas in discussions.Finally, my great appreciation is reserved for my family and my friends who have loved and supported me over the years.For those whose names should have been mentioned b
4、ut are left out here, I offer my sincere apology.内容提要自中国加入WTO以来，很多国外企业都看好了中国市场。尤其是上海，作为中国以及长三角地区经济发展的龙头，以其独特的魅力吸引了众多的外商来投资，使得外资企业如雨后春笋般的遍及城市的各个角落。同时，外企内部的不尽人意的书面和口头交流，也成为一个不容忽视的问题。商务报告的撰写作为一种主要的信息交流方式，其作用是不可小觑的。报告撰写的成功与否从一定程度上会影响个人在企业里的发展。而且企业要保持良好的发展态势，商务报告作为信息交流的主要方式，是不可或缺的。这篇论文的重点在于如何通过更好地运用英语的语言
5、功能来撰写商务报告。我选择这个主题主要有两个原因。首先，论文篇幅有限，要在一篇论文里详细论述商务报告撰写过程的方方面面是不现实的。其次，尽管各个环节都需要提及，但是只有语言本身才是能够将抽象概念转化为具体文章的载体。第一章为概述，介绍了商务报告的定义，分类，组成部分，以及一份好的商务报告所应具有的基本特点。第二章阐述了交流的过程，以及商务报告作为主要的书面信息交流方式，与交流过程的内在联系。论文的重头戏是第三章，论述了商务报告的撰写者如何有效地运用语言来成功地撰写商务报告。包括选词，造句和段落的组织。第四章介绍了撰写商务报告的几个步骤。关键字：交流过程 文字要求 商务报告的撰写Table of
6、 Contents内容提要.iAbstract.1Chapter One The Business Report1.1 Reports in general.21.1.1 Definition21.1.2 Function.21.1.3 Classification.31.2 Business Reports41.2.1 Definition.41.2.2 Function.61.2.3 Component Parts.71.2.4 Required Qualities.81.2.5 Guiding Principles.12Chapter Two Communication2.1 Commu
7、nication Process.142.2 Definition of Communication.162.3 Written Communication.162.4 Business Communication.172.5 Basic Truths of Communication.182.6 Adaptation19 Chapter Three Linguistic Requirements for Effective Business Report Writing3.1 Word Selection223.1.1Use Concrete Words.233.1.2 Use Famili
8、ar Words.243.1.3 Choose Short Words263.1.4 Use Technical Words with Caution.283.1.5 Prefer Active Verbs to Passive ones293.1.6 Avoid Overuse of Camouflaged Verbs.313.2 Sentence Construction.333.2.1 Emphasize Short Sentences.333.2.2 Design Effective Sentences.383.2.3 Give the Sentence Unity393.2.4 Wr
9、ite Sentences for Variety.423.3 Paragraph.43 3.3.1 Give the Paragraph Unity433.3.2 Keep the Paragraph Short.443.3.3 Make Good Use of Topic Sentences.453.3.4 Move the Paragraph Forward483.3.5 Use Transitional devices.48Chapter Four Steps in Writing the Business Report4.1 Define the Problem.514.2 Anal
10、yze the Reader.514.3 Collect Information.524.4 Arrange and Interpret Information.524.5 Construct the Outline.534.6 Write the Draft.534.7 Revise the Report.54Conclusion.55AbstractAfter Chinas entry into the WTO, more and more foreign enterprises have been targeting China as a market. The number of fo
11、reign-owned companies has increased dramatically. However, a problem of ineffective communication within a company has emerged as well.Business report writing as a major means of communication can never be ignored or even overlooked, because our development in a company depends heavily on how we exp
12、ress ourselves. Only by effective communication (verbal of non-verbal), can we make known to our employers what we are doing and how well we are doing. Furthermore, no business can be run efficiently or can function at all without the regular flow of business reports.With linguistics as the focus, this thesis falls into 4 chapters altogether.Chapter one is a general introduction to the business report, including its definition, component parts, required qualities and guided principles of successful business rep
