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1、Section 7 Human Resource ManagementCONFIDENTIALCheck Lists For Interviewing Staff So You Can Write A Job DescriptionHere are some ideas about the kinds of questions you could ask to get comprehensive information about a job. It is arranged in six sections: Overall Purpose Of The Job Responsibility F
2、or Resources And Decision Making Authority Questions About Job Complexity Questions About Responsibility For Staff Questions About Knowledge And Skill Requirements Questions About Key ResponsibilitiesPlease note that the check lists contains some alternative questions you could ask, you do not have
3、to ask every question in each of the sections, choose the ones that seem most useful to you.(i) Questions About Overall Purpose Of The Job In a brief, specific one or two-sentence statement, answer the questions: Why does this position exist? and What is it expected to accomplish? What is the Positi
4、ons objective? What is the Role of Position (including key relationships)? Position summary Briefly state the purpose or objective of the position: State briefly the general function of your position, including the basic nature of the department and the relationship of your position with other posit
5、ions in your work area: Provide one or more short, specific statements which outline the purpose of the job. Describe the basic functions or purpose of this position. The description should explain the primary reason this position exists. Generally, the summary will require only a few sentences. Des
6、cribe the purpose of this position, and how it functions within this program, by completing this statement: The purpose of this job/position is to . . . State in one or two sentences the primary purpose of this position.(ii) Questions About Responsibility For Resources And Decision Making Authority
7、Number of employees supervised: Responsible for Annual Payroll (excluding benefits): Responsible for Annual Operating Budget: $ Indicate your Budget Responsibilities Dollar Measures-e.g., budget (list salaries and operational expenses separately), capital expenditures, educational grants received, a
8、nnual research program expenditures, etc. Indicate the responsibility of the position for the item listed, e.g., fiscal officer, delegated fiscal officer, makes recommendations, etc. Describe extent of authority for making decisions, recommendations, commitments, devising or revising ways of doing w
9、ork; guidelines within which duties are performed; responsibility for development, interpretation and/or implementation of policy and procedures; involvement with budget, size of budget and extent of signature authority. DECISION-MAKING/FREEDOM TO ACT: What types of problems are referred to your sup
10、ervisor for solution? What is the extent of your decision-making authority? What regulations, rules, or precedents limit your activities and authority? What government regulations affect your position?(iii) Questions About Job Complexity What is the hardest part of your job? Please give examples of
11、problems you often have to solve. Describe Major Challenges From among the principal duties listed, identify between two and four that are the most complex and describe them in detail. Include specific examples to illustrate the scope of the responsibility, the types of problems confronted, the deci
12、sion making, creativity, judgement and analysis performed. Describe the nature and variety of the most typical and the most complex problems that are faced in this position.(iv) Questions About Responsibility For Staff Do you have responsibility for work direction of other employees (including stude
13、nt workers), distribution of work to others, reviewing others work, training new employees, and/or making specific work assignments? (circle one): (YES / NO) If yes, please indicate employees by name and title. Supervision of Others: Indicate the name, title, and hours per week. How many employees a
14、re directly supervised by this position? List the employees under your supervision.(v) Questions About Knowledge And Skill Requirements Please state the minimum knowledge, skills, abilities and experience necessary for effective job performance. (Formal educational credentials may not necessarily be
15、 significant.) Minimum qualifications required to perform all essential functions Indicate work experience including type of work and number of years required; education, if applicable, including desired degree and field of study, and specify certificate or license requirements; e.g. nursing, counse
16、ling, lab tech, or automotive and equipment operator: Minimum Qualifications: (Minimum required level of education; required licenses; years and nature of related experience; unique requirements related to physical ability, travel, working evenings and weekends, etc.) Position Requirements. List the knowledge, skills, and ab
