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1、Time ManagementTopics What Works For You Common Time Wasters Time Management StrategiesNo one knows as much as all of usAsk YourselfDo you make yourself a to-do list?How often do you accomplish what you plan?How often are your plans hindered by interruptions?If you could only work 2 hours a day, wha
2、t would you do?Walk-up interruptionsTelephone interruptionsInternet SurfingExtended breaks Poor planningProcrastinationCluttered work space Poorly run meetingsConversations Misfiled information Last minute changesWaiting/Delays Duplication of EffortSpam MailTime WastersAnalyse Your Personal Work Pre
3、ferences Noise level Activity level Physical Environment Interaction with OthersWhat can you change? “Hard work is often the easy work that you did not do at the proper time”Procrastination and Avoidance Why do you come to work? Create a rewards system Break tasks down into smaller tasksGet Rhythm T
4、ake advantage of your natural energy cycles Schedule the most difficult activities when your energy levels are highest Schedule mundane tasks when your energy levels are at their lowestGet into the Groove Adapted from Mihaly Cslkszentmihalyi “Flow: The Psychology of Optimal Experience”Time Wasters M
5、eetings Waiting Time Always confirm your appointment the day before Dont arrive more than 5 minutes early Always have something with you to work on during unavoidable delaysRunning MeetingsIs a physical meeting required? Make sure the meeting starts on time even if all attendees have not arrived yet
6、 Prepare well in advance of the meeting Stick to the agenda and schedule Dont be too democratic stay focused Wrap up your meetings properlyE-mail Management Do not check email continually Work Offline helps if you need to focus Check your email once an hour throughout the day for urgent matters Each
7、 time that you check your email, process all of it according to the rules youve developed Choose the time of day that youre least productive to focus on responding to and clearing e-mail Learn to say No (or at least Not Now) Set boundaries around interruptions Be assertive (but nice)Managing Others
8、Project Quality Time Scope CostTime-Managing New ProjectsQuadrant I: Urgent and ImportantQuadrant II: Important and Not UrgentQuadrant III: Urgent and Not ImportantQuadrant IV: Not Urgent, Not ImportantSteven Coveys QuadrantQuadrant I: Urgent and Important Crisis, Pressing Problems Deadline-driven p
9、rojects Immediate Focus Stress, burnout, fire-fightingQuadrant II: Important and Not UrgentSignificant Projects and Tasks Preparation and Planning PreventionQuadrant III: Urgent and Not Important Interruptions Some phone calls, e-mails Some meetingsShort term focus, low value on goalsQuadrant IV: No
10、t Urgent, Not Important Trivia & Gossip Some phone calls, most email Fun stuffTime WastersSteven Coveys QuadrantPareto Principle Getting to Quadrant IIFocus on SMART goals Specific Measurable Achievable Relevant Time Bound Analyse your preferred working method and your energy cycles Leverage the sty
11、le that works best for you Reduce/Eliminate your chief time-wasters Organise your Tasks via the four Quadrants Review the 80/20 rule In SummarySummary (Contd) Always be on the lookout for ways to free up your time Suggest improvements to your manager Review your progress against tasks at the end of the day Ask If this is the only thing I accomplish today, will I be satisfied with my day?
