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1、Guidelines for Preparation of Your Thesis or DissertationUAF Graduate SchoolDr. John Eichelberger, Dean x7464Laura Bender, Director x7319Hope Bickmeier x7464Juan Goula x5960Faith Fleagle x7464uaf-grad-schoolalaska.edu :/uaf.edu/gradschWho Writes a Thesis/DissertationA dissertation is required of all
2、 Ph.D. candidates.A thesis is required by many Masters programsStudents doing a “Project” do not need to follow thesis format guidelines. Please see your department for project formatting guidelines.Piled Higher and Deeper by Jorge ChamphdcomicsThe BasicsPaper:16-24 pound weight, 75%-100% “rag” or “
3、cotton”, acid-free, watermarked, 81/2 x11 paper for your “library copy”Only 1 library copy needs to be on “thesis” paperStandard “copier” paper for all other copiesFonts, Font Size, and Font Variations:Consistent font and font size for all text (including page numbers)Font size that is no less than
4、10 and no greater than 12 for the thesis text.FontsnThe Graduate School recommends using the following fonts:PalatinoBookmanGaramondNew Century SchoolbookHelveticaNew Times RomanTimesArialnScript or handwriting fonts are not allowedMargins and Misc.Consistency is the key!Margins must be a minimum of
5、 1 inches from the left hand margin, 1 inches from the top margin, 1 inch from the right hand margin and 1 inch from the bottom. nA physical page number is on every page (except for the “Signature” and “Title” pages)nAssign lower case Roman numerals to all “preliminary pages”nAssign Arabic numerals
6、to the body of the thesis pages (starting with the number“1”)nPlace page numbers, so that the upper and right edges are a minimum of 1 inch from the from the top and right edges of the page (when in portrait orientation)Page NumberingPreliminary PagesnSignature Page (i)Page number not physically on
7、pagenTitle Page (ii)Page number not physically on pagenAbstract (iii)First page to have physical page numbernTable of Contents (usually page iv)nList of Figures nList of TablesnList of AppendicesnAcknowledgements/PrefaceSignature PagenTitle must be in CAPS and double spacednNo degree listed with you
8、r namenExact number of lines and committee membersnAll signatures must be original, no exceptions or substitutionsnMargins must be within limitsnBalancednHave someone at the Graduate school check your signature page BEFORE you get any signaturesSignature Page contdnIf your program requires names of
9、the signers under the signature line then names must be included for ALL the signers including the deans.nBe consistent with middle initials and the position of titles.Signature Page continuedText should be centered within the page margins (i.e., 1.5 inches left/top, 1.0 inch bottom/right, etc.)No b
10、lank lines allowed.The outside examiner (if applicable) does not sign the signature page.The thesis paper version of the signature page must have all the original signatures, except the signature of the Graduate Dean, before turning into the Graduate School.Titles of persons signing must be correct.
11、Only the Graduate School Dean dates the signature page.nELECTRONIC & FAXED SIGNATURES ARE NOT ACCEPTED!Title PagenTitle should be in CAPS and double spaced.nTitle should match the title on the Signature Page exactly.nDegree being received should be written out, not abbreviated.nName should agree wit
12、h name being written on diploma.nAll previous degrees may be listed, no repeats.nLocation will always be Fairbanks, Alaska.nDate will be May, August or December.nNo comma between month and year.The Abstract PageThe most read portion of your thesis is the Abstract.The Abstract will ALWAYS be page iii
13、. (This is the first page that has the page number physically printed on the page.)n Use correct page margins. Maximum length for Masters thesis is 200 words (unless microfilming is desired, then it is 150 words).Maximum length for a Ph.D. dissertation is 350 words.The Abstract PageFollowing the gui
14、delines in the Thesis Formatting Handbook for writing the Abstract, include: The problem addressed or objective of the study and why the work was undertaken;What was done generally, not specifically;What were the results, general trends or the most important findings; andWhat was concluded, if separ
15、ate from the results.In-Text citations are not permitted in the Abstract. Table of ContentsnType the word “Page” above the column of page numbersnUse leader dots.nMust be left & right justifiednInclude all chapters and sections (at all levels)nEach title in the TOC must match the title in the text E
16、XACTLYnIf you only have one Appendix, list it in the TOC as “Appendix” following “References” or “Literature Cited”.nIf there are multiple appendices, use “List of Appendices” The “List of Appendices” follows the “List of Tables” in the TOC.List of Figures/List of Tables:“Leader dots” are required (
17、no “dashes”) and should extend completely and consistently to the page number.Page numbers on right-hand side should be “justified”. The word “Page” must be above the page numbers on the first page of the List of Figures and List of Tables (just like the Table of Contents).If List of Figures or List
18、 of Tables is more than one page, subsequent pages start at 11/2 inches from the top.Titles in the text and in the List of Figures and List of Tables must match EXACTLY.Both the List of Figures and List of Tables must be spaced in the same manner as the text. However, if a second line is required fo
19、r the title, it can be single-spaced.Body of Thesis PagesnThe first page of the Introduction or Chapter 1 will always be page 1.n If Chapter 1 starts at page 10 (following Roman numeral IX) and not page 1 - then you have set the page numbering incorrectly. nConsistent heading format. Capitalization,
20、 use of bold, italics, or underlining must be consistent for a particular level of heading or subheading throughout a monograph and within each chapter (consistent with journal requirements) for the manuscript formatnConsistent indentation/spacing at the beginning of paragraphsnFigures and Tables mu
21、st be numbered in order of appearance in the text. Define all abbreviations and acronyms the first time they appear in the text, except for those which are generally understood by almost everyone. (such as DNA; US; standard abbreviations for units like g, ATM, L, or m; and standard abbreviations for
22、 states like AK are examples that do not need to be defined)The numbers one to ten should be written out, unless the number is a value with associated units (e.g., 1 g or 1 gram, not one gram, but “one large beaker was used to collect the sample” not “1 large beaker was used”)Abbreviations, Acronyms
23、, and NumbersBlock QuotesnQuotations over three lines must be typed block style with indentation and no quotation marks or in the style appropriate to the field, and must be spaced consistent with the body of the text References, Literature Cited, etc.Use a heading (e.g., REFERENCES, LIST OF REFEREN
24、CES, LITERATURE CITED, etc.) consistent with the style manual applicable to your discipline.References may be single-spaced within an entry and double-spaced (or 1.5 spaced) between entriesAvoid splitting entries between pages. Double check that your references are in:Alphabetical order ORNumerical
25、order References, Literature Cited, (continued)DOUBLE and TRIPLE check that the references you have cited are listed in the reference section and cited correctly. (Citation errors are very common and can be easily avoided if checked and cross-referenced. If we see more than 10 citation errors we wil
26、l stop reviewing the thesis and send it back to the student requiring they correct and check their citations. This could result in a student not graduating on time.)Bibliographic SoftwareEndNote is available for all graduate students.VPN is needed to use EndNote from a non-UAF location.RefWorks is a
27、vailable through the UAF Rasmuson Library.Free services: Mendeley mendeleyZOTERO :/zotero.org/Figure ExamplenAnything that is not a Table is considered a Figure.nFigure captions must appear BELOW the Figure.nAll writing in figures should be at least 6 pt., legible, and reproducible. If possible use
28、the same font size as in the text. Small fonts are used only when there isnt room for a larger one.nPage numbering must be the same orientation and location on all pages including landscape oriented pages.nFigures and captions must be within the margins.Figure 1.13 Plot of Regional Earnings in 1993.
29、 This shows the net income in the Orange Flavored Cracker market in the year of the Great Citrus.Table ExamplenTable captions must appear ABOVE the table.nTable text should be at least 6pt., legible and reproducible. nEach table and figure should have 8-10 word title.nTables and captions must be wit
30、hin the proper margins.nColor is permitted in tables, but use only as necessary for clarity.nMulti-page tables must haveTable XX continued or contdArrowheadsBonesGemsMon7420Wed20571Fri2500Sun5355Table 2.1 Artifacts Collected at the Black River Site Feb. 19-25, 2006. These artifacts were collected in
31、 the third week of a study by the special method of collection and a big group of people.Landscape ExamplePage number is 1” from top & 1” from right edge. The page number must be in the normal position at the top right. It appears the same as if the page was oriented in portrait view.Landscape figur
32、es and tables must be oriented so the top is on the left-hand side of the page. The left margin remains 1 inches.Monograph vs. ManuscriptHow to ChoosenIf you intend to publish your thesis as two or more separate papers, the manuscript format is highly recommended. It is not necessary that the manusc
33、ripts be accepted or published already.nIn the manuscript format, material that does not “fit” in one of the manuscripts may be included in Appendices.nThe monographic format is fine for relatively short Masters theses, especially if they are not intended for publication. nYou may use the monographi
34、c format for Ph.D. dissertations, but you will have extra work to prepare publishable manuscripts.ManuscriptnAuthorship You must be first author on each manuscript included in thesis. You must include a footnote to the chapter title indicating authors and name of journal to which the manuscript has
35、been or will be submitted (looks just like a citation).nArrangement of PagesSee page 26 of the UAF Thesis Format WorkbooknAbstractChapters can have separate abstracts in addition to the required general abstract.nFigures, Tables, References, and AppendicesFigures and tables may be embedded but most
36、journals require them to be located at the end of the manuscript.References and appendices for each manuscript appear at the end of that manuscript (chapter).Manuscript (cont.)nGeneral Introduction and General Conclusion may have their own or combined “general” References/Literature Cited section.nD
37、O NOT photocopy the published paper out of the journal and include the copy in your thesis (nor can you just bind in a reprint). Rather, you must print it anew, in a font and style consistent with the rest of the thesis and continuously paginated.nNames, addresses, and keywords required for journals
38、 SHOULD NOT appear in the text of your thesis at the beginning of each chapter.Example of Authorship for Manuscript FormatnFootnote will always be 1 or *nFootnote will look just like a citation entrynIf manuscript has not been published yet, then make the footnote look just like a citation except ad
39、d before the journals name “prepared for” or “submitted to”MonographnAuthorshipA thesis written in collaboration with others must include a statement in the Acknowledgements clearly stating who contributed to the research and writing.nArrangement of PagesSee page 12 of the UAF Thesis Format Workbook
40、nAbstractOnly ONE general abstract at the beginning of the thesis.nFigures, Tables, References, and AppendicesFigures and Tables must be imbedded in the text immediately after their first reference (i.e., on the same page or on the following page). References and Appendices must be placed at the end
41、 of the Thesis (not after each chapter). Additional InformationnCopyrighted Material within your thesis: Obtain written, “hard copy” permission from holders of copyrighted material you wish to use in your thesis. This is mandatory.“Hard copy” permission can come in the form of a letter, e-mail, etc
42、and must be included somewhere (appendix is fine) in the thesis.nResearch Integrity ApprovalsIRB/IACUC/Biosafety, etc. approvals must be included in the thesis.Fold-out PagesThe fold of fold-out pages must be at least 1/4” inside the right margin so the pages dont get cut off!The Graduate School wil
43、l provide 11x17 thesis paper upon requestWhen submitting thesis for review or submitting final copies, fold-out pages must be folded and placed in their proper location within the thesisNow that you have the thesis writtennDefend your thesis and turn in your “Report on Thesis/Dissertation Defense” f
44、ormIf you are a Ph.D. student, you must request an “Outside Examiner” from the UAF Graduate School at least two weeks prior to your defense.nHave your thesis reviewed by your committee, Dept. Chair and appropriate College/School Dean (be aware of their deadlines)nHave them sign the signature page (1
45、 copy must be on thesis paper)Steps to turning in your thesis/dissertation (all students):nSubmit the following to the Graduate School by the appropriate deadline:Thesis Submittal Formwith receipt of payment One copy of your thesis on regular paper, single-sided and unboundAll original signature pag
46、es at least one on thesis paperAn electronic copymust be searchable e.g. pdf or .doc(x)Proof of Exit Survey Thesis Submittal FormnFill out the correct Thesis Submittal Form (Masters or PhD)nPay for binding at UAF Business OfficenAttach receipt and any JVsnMaximum of 10 copies (including 2 library co
47、pies)If you are a Ph.D. candidate the Graduate School pays for the 2 library copiesPh.D. Students also need to submit:Survey of Earned Doctorates (SED)ProQuest form (microfiliming)pages 4 & 5 are required50-word abstract for commencement programSee guidelines for formatOptional:A photo (hi-res heads
48、hot preferred)Copyrighting Your ThesisThe University retains the right to reproduce or display your thesis for educational purposesYou can, if you desire, formally apply for copyright directly to the U.S. Copyright Office, or you can authorize ProQuest to apply for a copyright in your name. This req
49、uires an additional fee as noted on the Thesis Submittal FormMust have the on Title Page 2011 Robert Michael SmithMicrofilming and Delayed PublicationnMicrofilmingIs required for Ph.D. dissertations. The Ph.D. student pays the fee to cover the costIs optional for Masters studentDelayed PublicationCa
50、n delay the binding up to one yearWhat Happens Next?nThe Graduate School does a “format check” on your thesisnYou will receive an email stating the changes that need to be madenYou have one week from receipt of the email to make the necessary changes and to submit the corrected thesis and the correc
51、t number of copies that you paid to have bound. nWe keep the signed signature pages in our office and we will make the correct number of copies (if there are not enough originals) and insert them into your copies to be bound.What Happens Next ContinuednThe Graduate School checks to make sure all the
52、 required corrections are made.nCopies to be bound are boxed up and sent to the Rasmuson Library (who sends the thesis out of state to be bound)nA “Final Clearance” form is sent to the Graduation Department stating that all required paperwork and theses have been received.nThe Graduation Department
53、certifies your requirements have been met for graduation.nThesis (699) GradesAll Thesis grades (699) should currently appear “DF”Grades will only be changed when the Graduate School receives your final thesis copies for binding and a “Final Clearance” is issued to the Graduation Department.nYOU GRAD
54、UATE!Binding and Final Copies ExplainednThe Thesis Submittal Form only pays for the BINDING of the thesisnYou must still provide paper copies (final copies) for however many thesis you ordered to be boundnFinal copies need to be printed by a laser printer and single-sidedThe Perfectly Formatted Thes
55、isnIf the Graduate School deems you have a perfectly formatted thesis.Then we will pay up to $100 towards your thesis binding costs.Questions? Please fill out the evaluation form.Streaming VideosnThis presentation :/uaf.edu/gradsch/workshops/videos/GradSchool1.htmlnUsing MS Word :/uaf.edu/gradsch/wo
56、rkshops/videos/GradSchool2.htmlThank you for attending!Piled Higher and Deeper by Jorge Champhdcomics699 vs. 698n699 (thesis) credits PhD must have a minimum of 18 thesis creditsMasters generally are required to have a minimum of 6 thesis creditsGrades are automatically changed when you submit your thesis to Graduate Schooln698 (project/research) creditsRequire instructor to grade or change the grade
