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1、Human Resource Information System (HRIS)Shweta,Saurabh,Ritesh&Shabbeer1AgendanIntroducingHR&ISnConceptofHRISnNeedofHRISnCaseStudyofVisitedCompanynUtilityandApplicationsnImplementationofHRISnBenefitsnLimitationsnConclusion2HRMAnIntroductionnHumanResourcesisanorganizationalfunctionthatdealswithissuess
2、uchasrecruitmentandselection,training,appraisal,compensationandperformancemanagementoftheemployee.nHumanbeingsarealsoconsideredtoberesourcesbecauseitistheabilityofhumansthathelpstochangethegiftsofnatureintovaluableresources.Whiletakingintoaccounthumanbeingsasresources,thefollowingthingshavetobekepti
3、nmind:nThesizeofthepopulationnThequalitynThepeoplethatstaffandoperateanorganization;ascontrastedwiththefinancialandmaterialresourcesofanorganization.3HRMAST&DViewEmployeeassistanceCompensation/BenefitsPersonnelResearch&ISSelectionAndstaffingHRPOrganization/JobdesignODT&DEmployeeassistanceHRareasoutp
4、ut:QualityofworklifeProductivityreadinessforchange4InformationSystemnAsystem,whetherautomatedormanual,thatcomprisespeople,machines,and/ormethodsorganizedtocollect,process,transmit,anddisseminatedatathatrepresentuserinformation.5HRIS-IntroductionnHumanResourceInformationSystem(HRIS)isasystematicwayof
5、storingdataandinformationforeachindividualemployeetoaidplanning,decisionmaking,andsubmittingofreturnsandreportstotheexternalagencies.nItmergesHRMasadisciplineandinparticularitsbasicHRactivitiesandprocesseswiththeinformationtechnologyfield.nItcanbeusedtomaintaindetailssuchasemployeeprofiles,absencere
6、ports,salaryadmin.andvariouskindsofreports.6HRISWhyitisneeded?nStoringinformationanddataforeachindividualemployee.nProvidingabasisforplanning,decisionmaking,controllingandotherhumanresourcefunctions.nMeetingdailytransactionalrequirementsuchasmarkingabsentandpresentandgrantingleave.nSupplyingdataands
7、ubmittingreturnstogovernmentandotherstatutoryagencies.7HRISWhyitisneeded?nBuildingorganizationalcapabilitiesnJobdesignandorganizationalstructurenIncreasingsizeofworkforcenTechnologicaladvancesnComputerizedinformationsystemnChangesinlegalenvironment8HRISTrackPersonalRecordsRecruitment&SelectionEmploy
8、mentEquitySalaryAdministrationTrng.&Dev.CompensationEmployeeRelationsBenefitsHRPlanningPensionAdministrationMedicalRecordsHealth&SafetyJobPeoplePositions9HRISAppl.&UtilitiesnPersonneladministration-Itwillencompassinformationabouteachemployee,suchasnameaddress,personaldetailsetc.nSalaryadministration
9、-SalaryreviewprocedureareimportantfunctionofHRM,agoodHRISsystemmustbeabletoperformwhatifanalysisandpresentthereportsOfchanges.nLeaveandabsencerecordingEssentiallybeabletoprovidecomprehensivemethodofcontrollingleave/absences.nSkillinventory-Itisalsousedtostorerecordofacquiredskillsandmonitortheskilld
10、atabasebothemployeeandorganisationallevel.10HRISAppl.&UtilitiesnPerformanceappraisalThesystemshouldrecordindividualemployeeperformance,appraisaldata,suchasduedateofappraisal,scoresetc.nHumanresourceplanningHRISshouldrecorddetailsoftheorganisationalrequirementsintermsofpositionsnRecruitmentRecorddeta
11、ilsofrecruitmentactivitiessuchascostandmethodofrecruitmentandtimetofillthepositionetc.nCareerplanning-Systemmustbeabletoprovidewithsuccessionplansreportstoidentifywhichemployeehavebeenearmarkedforwhichposition.nCollectivebargainingAcomputerterminalcanbepositionedintheconferenceroomlinkedtodatabase.T
12、hiswillexpeditenegotiationsbyreadilyprovidinguptodatedatabasedonfactsandfiguresandnotfeelingsandfictions.11CompanyReport:SunGardnSunGardisagloballeaderin-nSoftwareandprocessingsolutionsforfinancialservicesnHighereducationandthepublicsector.nBusinesscontinuityservices.nEstablished1978.nAnnualrevenuee
13、xceeding$4billion(2006-07).nMorethan25,000customersinmorethan50countries,includingtheworlds50largestfinancialservicescompanies.nEmploysstrength16,000inmorethan400officesin30countries.nHeadquarter-Wayne,Pennsylvania.nIndiaofficesBangalore,Pune.nPuneOfficeMeridianPlaza,SenapatiBapatRoad.12HRISQ&AwithS
14、unGardnWhichsystemdoyouuseinyourorganisationforHRM?nOracle/PeopleSoftEmployeeSuitHRMSPackage.13HRISQ&AwithSunGardnWhatbenefitsdoyougetfromtheinformationsystem?nHRISsystemisabletoprovideusvariousbenefitslikespeedyretrievalandprocessingofdata,itseasyclassification.nIthelpsinbetteranalysisandmoreeffect
15、ivedecisionsmaking.nProvidesuswithaccurateinformation,qualityreportsandoverallbetterworkculture.nEliminatespersonalbiasness,bringstransparency.14HRISQ&AwithSunGardnWhataretheproblemsfacedbyHRpeoplewhileusingthesystem?nAlthoughthesystemisefficient,butsometimeswefacetheproblemslikesystemslowdownorhigh
16、erdowntimesandifthereissomeparticularlimitationinmodulethanworksuffers,someHRpeoplearenotcomfortableinusingsystemefficientlysotimeistobegivenintrainingforthesystem.15HRISQ&AwithSunGardnHowdoesimplementationofsuchsysteminorganization,affectitscultureandemployees?nWiththeintroductionofHRISsystemthewor
17、kcultureintheorganizationgetschangedandweasHRmanagersareabletoservetootheremployeesinefficientmannerwhichisagainraisingthesatisfactionlevelamongourselves.Butsometimesomesenioremployeesareresistanttothechangealso.nThetransferandapplicationsystemseemtohaveprovidedthemanagementwithanexcuseforleavingdif
18、ficultproblemstotheirsuccessor.16HRISQ&AwithSunGardnWhataretheusesofHRISindifferentfunctionsofHR?nHRISsystemishelpingoutinallthefunctionsandactivitiesrelatedtoHRlikepayrollprocessing,traininganddevelopment,jobevaluationprocessandappraisals,recruitmentsetc.byprovidingaccurateandtimelyinformationandhe
19、lpinginbetteranalysisofinformation.17HRISQ&AwithSunGardnWhatarethelimitationintheexistingHRISinyourorganisation?nAlthoughthesystemishighlysupportive,butthereisalsoarequirementofQueryBasedTicketingSystem(QBTS)withSLA.nOnqueryresolutionqueriesraisedonwindowwillgototheconcernedHRofficer,atthesametheHRo
20、fficerwillgetaworklistpertainingtothequery,raisedbyanemployeeinhisdepartment.18HRISQ&AwithSunGardnHowmuchsecureisthesystemactuallyfromHRpointofview?nSystemisabsolutelysecure.Wehavethreelevelsecuritysysteminourapplication.Authorization,AuthenticationandAuditing.19HRIS-VendorsnMorethan25,world-wide.nA
21、utomaticDataProcessingInc.nSAPAGnRestracWebHirenOracle/PeopleSoftnHumanResourceMicrosystemsnBusinessComputerSystemsnLawsonSoftware20HRIS-DevelopmentCONCIEVE&PLANANALYSEDESIGNTESTIMPLIMENTMAINTAIN21HRIS-ImplementationnCompleteBusinessSolutions(CBS)nBuildYourOwnIntegratedSystemApproach(BYOSIS)nMultipl
22、eSystemsandDataHubApproach(MS&DH)22HRISExamplenOracle/PeopleSoftHRMS(ver.12)nAutomatestheentirerecruit-to-retireprocess.nAsingleintegratedapplicationincludesthefollowingHRactivities:nRecruitmentnPerformancemanagementnLearningnCompensationandbenefitsnPayrollnWorkforceschedulingnTimemanagementandrealt
23、imeanalytics.23Oracle/PeopleSoftHRMSnExample:PayrollSystemnBasedonaglobalHRMSenginewithcountry-specificlocalizationextensionsnIntegratedwithHumanResources(core),AdvancedBenefits,Self-ServiceHR,IncentiveCompensation,andOracleFinancials.24OraclePayroll:Scope&UtilitiesnDefinescomprehensiveeligibilityru
24、lesthatlinkuser-definedcriteria.nDefinesstandardrulesforautomaticallyassigningandchangingemployeecompensationandbenefits.nMinimizesworkforceinquiriesbyprovidingnearrealtimeremunerationdataandhistory.nUtilizessimple,configurableformulae.nControlseachemployeesuniqueprocessingrulesandcalculationsusingF
25、astFormula.nUsesconditionallogicformorecomplexcases.nStreamlinesadministrativeprocesses.nReducesset-upcostsandprocessingtime&errors.nManagesglobalcompensationwithoneapplication.nOrganization-widecontrolofworkforcepayrollandcompensationdata.25OraclePayroll:Scope&UtilitiesnImplementsOraclePayrollscore
26、payrollengine,byaddinglocalextensionstoattainthelegislativefunctionalityandcountryreportingrequirements.nConfiguresandmanagespersonalizedcompensationpoliciesandprogramswithoneglobalpayrollengine.nMonitorspayrollprocessesend-to-end.nReconcileserrorswhilemaintainingcurrentcalculations.nSimultaneouspro
27、cessingofmultiplegroupsofemployees.nReducesadministrativecostswithonlinepaperlesspay-slips.nStandardandpersonalizedreportsareutilizedtoviewandanalyzeyourpayrolldata.nConfigurablesecurityforuniqueaccess.nMaintainsauditlogsofchanges.26HRIS-BenefitsnEmployeeSatisfactionUpto50%nWorkerProductivity40-60%n
28、LearningEffectivenessUpto40%nServiceLevels20-30%nEmployeeTurnover20-70%nTimetoRampNewHires50%Sources:Giga2003,Cedar200227HRIS-BenefitsnHigherSpeedofretrievalandprocessingofdata.nReductioninduplicationofeffortsleadingtoreducedcost.nEaseinclassifyingandreclassifyingdata.nBetteranalysisleadingtomoreeff
29、ectivedecisionmaking.nHigheraccuracyofinformation/reportgenerated.nFastresponsetoanswerqueries.nImprovedqualityofreports.nBetterworkculture.nEstablishingofstreamlinedandsystematicprocedure.nMoretransparencyinthesystem.nEmployeeSelfManagement.28HRIS-DisadvantagesnItcanbeexpensiveintermsoffinanceandma
30、npower.nItcanbethreateningandinconvenient.nThoroughunderstandingofwhatconstitutesqualityinformationfortheuser.nComputercannotsubstitutehumanbeings.29ConclusionWe are becoming the servants in thought, as in action, of the machines. Evidently, we actually have created them to serve us.30ReferencesnFundamentals of HRMS.P.RobbinsnHuman Resource Management-BiswajeetPatnayaknManagement Information Systems: New Approaches to Organisation and Technology UpperSaddleRivernIntegrated HR Systems LindaStrohnPeopleSoft8.8ApplicationFundamentalsforHRMSPeopleBooknWebReferences:nhttp:/
