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1、meeting minutesmeeting minutes会议记会议记录的格式录的格式meeting minutesintroductionincludingtypes of minutes writingattention Introduction Can be defined as a written record of the business transacted at a meeting.May well have some legal and authoritative force.Must summarize the major contributions to the dis
2、cussion in such a way that each speakers interactions are recordedMust be clear about what the speaker “meant”, not just what the individual “said”The process of minutes writing is a process of interpretation, not just repetitionFormats:1.Heading (including where and when the meeting was held)2.Pres
3、ent (who was there)3.Apologies of Absence4.Minutes of the previous meeting (note any corrections and state the minutes were accepted as a true record of the meeting with the above corrections, where applicable)5.Statements of what actually occurred at the meeting6.Any Other Business (AOB)7.Who was t
4、he chairperson and who the secretary8.The time the meeting adjourned and when the next meeting is to take placeElements to be included in a minutes:时间 Time 地点 Venue 与会人员 Attendance 缺席人员 Absences 主持 Chairman 记录员 Minutes Taker 议题 Topic for Discussion 表决 Voting Results 决议 ResolutionsTypes of minutes wr
5、iting1. Narrative minutes A summary of the discussion leading up to a decision.Useful for meetings that a more detailed record of the discussion preferable.2.Resolution minutes Actual resolutions are emphasized, but only give brief details of the discussion itself.Opinions stated, conflicts among me
6、mbers and disagreements are treated off-record.3.Action minutes Record the decision made on the issue and the action (what) to be taken (by whom) and (when).thepriciplesofwritingminutesofmeetingzMay well have some legal and authoritative force.zMust summarize the major contributions to the discussio
7、n in such a way that each speakers interactions are recordedzMust be clear about what the speaker “meant”, not just what the individual “said”zThe process of minutes writing is a process of interpretation, not just repetitionespecially in language:1.formaltoneofvoice;2.Generallypassiveverb;3.Wording
8、maximizetheuseofcommonlyusedwords.A.intermsofthelanguage,thelanguagewiththemoreformal,moreemergedismoreformal.Suchas:so-sosatisfactory B. Avoid abbreviations： Corp. Corporation C. Avoid using the person terms: Our idea the companys proposal D. passive voice E. Attitude eg:superior inferior could be is should be is would be willthank you for your attention
