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1、Human Resource Information System (HRIS)Shweta,Saurabh,Ritesh&Shabbeer1人力资源信息系统AgendanIntroducingHR&ISnConceptofHRISnNeedofHRISnCaseStudyofVisitedCompanynUtilityandApplicationsnImplementationofHRISnBenefitsnLimitationsnConclusion2人力资源信息系统HRMAnIntroductionnHumanResourcesisanorganizationalfunctionthat
2、dealswithissuessuchasrecruitmentandselection,training,appraisal,compensationandperformancemanagementoftheemployee.nHumanbeingsarealsoconsideredtoberesourcesbecauseitistheabilityofhumansthathelpstochangethegiftsofnatureintovaluableresources.Whiletakingintoaccounthumanbeingsasresources,thefollowingthi
3、ngshavetobekeptinmind:nThesizeofthepopulationnThequalitynThepeoplethatstaffandoperateanorganization;ascontrastedwiththefinancialandmaterialresourcesofanorganization.3人力资源信息系统HRMAST&DViewEmployeeEmployeeassistanceassistanceCompensation/Compensation/BenefitsBenefitsPersonnelPersonnelResearch&Research&
4、ISISSelectionSelectionAndstaffingAndstaffingHRPHRPOrganization/Organization/JobdesignJobdesignODODT&DT&DEmployeeEmployeeassistanceassistanceHRareasoutput:QualityofworklifeProductivityreadinessforchange4人力资源信息系统InformationSystemnAsystem,whetherautomatedormanual,thatcomprisespeople,machines,and/ormeth
5、odsorganizedtocollect,process,transmit,anddisseminatedatathatrepresentuserinformation.5人力资源信息系统HRIS-IntroductionnHumanResourceInformationSystem(HRIS)isasystematicwayofstoringdataandinformationforeachindividualemployeetoaidplanning,decisionmaking,andsubmittingofreturnsandreportstotheexternalagencies.
6、nItmergesHRMasadisciplineandinparticularitsbasicHRactivitiesandprocesseswiththeinformationtechnologyfield.nItcanbeusedtomaintaindetailssuchasemployeeprofiles,absencereports,salaryadmin.andvariouskindsofreports.6人力资源信息系统HRISWhyitisneeded?nStoringinformationanddataforeachindividualemployee.nProvidinga
7、basisforplanning,decisionmaking,controllingandotherhumanresourcefunctions.nMeetingdailytransactionalrequirementsuchasmarkingabsentandpresentandgrantingleave.nSupplyingdataandsubmittingreturnstogovernmentandotherstatutoryagencies.7人力资源信息系统HRISWhyitisneeded?nBuildingorganizationalcapabilitiesnJobdesig
8、nandorganizationalstructurenIncreasingsizeofworkforcenTechnologicaladvancesnComputerizedinformationsystemnChangesinlegalenvironment8人力资源信息系统HRISTrackPersonalRecordsRecruitment&SelectionEmploymentEquitySalaryAdministrationTrng.&Dev.CompensationEmployeeRelationsBenefitsHRPlanningPensionAdministrationM
9、edicalRecordsHealth&SafetyJobPeoplePositions9人力资源信息系统HRISAppl.&UtilitiesnPersonneladministration-Itwillencompassinformationabouteachemployee,suchasnameaddress,personaldetailsetc.nSalaryadministration-SalaryreviewprocedureareimportantfunctionofHRM,agoodHRISsystemmustbeabletoperformwhatifanalysisandpr
10、esentthereportsOfchanges.nLeaveandabsencerecordingEssentiallybeabletoprovidecomprehensivemethodofcontrollingleave/absences.nSkillinventory-Itisalsousedtostorerecordofacquiredskillsandmonitortheskilldatabasebothemployeeandorganisationallevel.10人力资源信息系统HRISAppl.&UtilitiesnPerformanceappraisalThesystem
11、shouldrecordindividualemployeeperformance,appraisaldata,suchasduedateofappraisal,scoresetc.nHumanresourceplanningHRISshouldrecorddetailsoftheorganisationalrequirementsintermsofpositionsnRecruitmentRecorddetailsofrecruitmentactivitiessuchascostandmethodofrecruitmentandtimetofillthepositionetc.nCareer
12、planning-Systemmustbeabletoprovidewithsuccessionplansreportstoidentifywhichemployeehavebeenearmarkedforwhichposition.nCollectivebargainingAcomputerterminalcanbepositionedintheconferenceroomlinkedtodatabase.Thiswillexpeditenegotiationsbyreadilyprovidinguptodatedatabasedonfactsandfiguresandnotfeelings
13、andfictions.11人力资源信息系统CompanyReport:SunGardnSunGardisagloballeaderin-nSoftwareandprocessingsolutionsforfinancialservicesnHighereducationandthepublicsector.nBusinesscontinuityservices.nEstablished1978.nAnnualrevenueexceeding$4billion(2006-07).nMorethan25,000customersinmorethan50countries,includingthe
14、worlds50largestfinancialservicescompanies.nEmploysstrength16,000inmorethan400officesin30countries.nHeadquarter-Wayne,Pennsylvania.nIndiaofficesBangalore,Pune.nPuneOfficeMeridianPlaza,SenapatiBapatRoad.12人力资源信息系统HRISQ&AwithSunGardnWhichsystemdoyouuseinyourorganisationforHRM?nOracle/PeopleSoftEmployee
15、SuitHRMSPackage.13人力资源信息系统HRISQ&AwithSunGardnWhatbenefitsdoyougetfromtheinformationsystem?nHRISsystemisabletoprovideusvariousbenefitslikespeedyretrievalandprocessingofdata,itseasyclassification.nIthelpsinbetteranalysisandmoreeffectivedecisionsmaking.nProvidesuswithaccurateinformation,qualityreportsa
16、ndoverallbetterworkculture.nEliminatespersonalbiasness,bringstransparency.14人力资源信息系统HRISQ&AwithSunGardnWhataretheproblemsfacedbyHRpeoplewhileusingthesystem?nAlthoughthesystemisefficient,butsometimeswefacetheproblemslikesystemslowdownorhigherdowntimesandifthereissomeparticularlimitationinmodulethanwo
17、rksuffers,someHRpeoplearenotcomfortableinusingsystemefficientlysotimeistobegivenintrainingforthesystem.15人力资源信息系统HRISQ&AwithSunGardnHowdoesimplementationofsuchsysteminorganization,affectitscultureandemployees?nWiththeintroductionofHRISsystemtheworkcultureintheorganizationgetschangedandweasHRmanagers
18、areabletoservetootheremployeesinefficientmannerwhichisagainraisingthesatisfactionlevelamongourselves.Butsometimesomesenioremployeesareresistanttothechangealso.nThetransferandapplicationsystemseemtohaveprovidedthemanagementwithanexcuseforleavingdifficultproblemstotheirsuccessor.16人力资源信息系统HRISQ&AwithS
19、unGardnWhataretheusesofHRISindifferentfunctionsofHR?nHRISsystemishelpingoutinallthefunctionsandactivitiesrelatedtoHRlikepayrollprocessing,traininganddevelopment,jobevaluationprocessandappraisals,recruitmentsetc.byprovidingaccurateandtimelyinformationandhelpinginbetteranalysisofinformation.17人力资源信息系统
20、HRISQ&AwithSunGardnWhatarethelimitationintheexistingHRISinyourorganisation?nAlthoughthesystemishighlysupportive,butthereisalsoarequirementofQueryBasedTicketingSystem(QBTS)withSLA.nOnqueryresolutionqueriesraisedonwindowwillgototheconcernedHRofficer,atthesametheHRofficerwillgetaworklistpertainingtothe
21、query,raisedbyanemployeeinhisdepartment.18人力资源信息系统HRISQ&AwithSunGardnHowmuchsecureisthesystemactuallyfromHRpointofview?nSystemisabsolutelysecure.Wehavethreelevelsecuritysysteminourapplication.Authorization,AuthenticationandAuditing.19人力资源信息系统HRIS-VendorsnMorethan25,world-wide.nAutomaticDataProcessin
22、gInc.nSAPAGnRestracWebHirenOracle/PeopleSoftnHumanResourceMicrosystemsnBusinessComputerSystemsnLawsonSoftware20人力资源信息系统HRIS-DevelopmentCONCIEVE&PLANANALYSEDESIGNTESTIMPLIMENTMAINTAIN21人力资源信息系统HRIS-ImplementationnCompleteBusinessSolutions(CBS)nBuildYourOwnIntegratedSystemApproach(BYOSIS)nMultipleSyst
23、emsandDataHubApproach(MS&DH)22人力资源信息系统HRISExamplenOracle/PeopleSoftHRMS(ver.12)nAutomatestheentirerecruit-to-retireprocess.nAsingleintegratedapplicationincludesthefollowingHRactivities:nRecruitmentnPerformancemanagementnLearningnCompensationandbenefitsnPayrollnWorkforceschedulingnTimemanagementandre
24、altimeanalytics.23人力资源信息系统Oracle/PeopleSoftHRMSnExample:PayrollSystemnBasedonaglobalHRMSenginewithcountry-specificlocalizationextensionsnIntegratedwithHumanResources(core),AdvancedBenefits,Self-ServiceHR,IncentiveCompensation,andOracleFinancials.24人力资源信息系统OraclePayroll:Scope&UtilitiesnDefinescompreh
25、ensiveeligibilityrulesthatlinkuser-definedcriteria.nDefinesstandardrulesforautomaticallyassigningandchangingemployeecompensationandbenefits.nMinimizesworkforceinquiriesbyprovidingnearrealtimeremunerationdataandhistory.nUtilizessimple,configurableformulae.nControlseachemployeesuniqueprocessingrulesan
26、dcalculationsusingFastFormula.nUsesconditionallogicformorecomplexcases.nStreamlinesadministrativeprocesses.nReducesset-upcostsandprocessingtime&errors.nManagesglobalcompensationwithoneapplication.nOrganization-widecontrolofworkforcepayrollandcompensationdata.25人力资源信息系统OraclePayroll:Scope&UtilitiesnI
27、mplementsOraclePayrollscorepayrollengine,byaddinglocalextensionstoattainthelegislativefunctionalityandcountryreportingrequirements.nConfiguresandmanagespersonalizedcompensationpoliciesandprogramswithoneglobalpayrollengine.nMonitorspayrollprocessesend-to-end.nReconcileserrorswhilemaintainingcurrentca
28、lculations.nSimultaneousprocessingofmultiplegroupsofemployees.nReducesadministrativecostswithonlinepaperlesspay-slips.nStandardandpersonalizedreportsareutilizedtoviewandanalyzeyourpayrolldata.nConfigurablesecurityforuniqueaccess.nMaintainsauditlogsofchanges.26人力资源信息系统HRIS-BenefitsnEmployeeSatisfacti
29、onUpto50%nWorkerProductivity40-60%nLearningEffectivenessUpto40%nServiceLevels20-30%nEmployeeTurnover20-70%nTimetoRampNewHires50%Sources:Giga2003,Cedar200227人力资源信息系统HRIS-BenefitsnHigherSpeedofretrievalandprocessingofdata.nReductioninduplicationofeffortsleadingtoreducedcost.nEaseinclassifyingandreclas
30、sifyingdata.nBetteranalysisleadingtomoreeffectivedecisionmaking.nHigheraccuracyofinformation/reportgenerated.nFastresponsetoanswerqueries.nImprovedqualityofreports.nBetterworkculture.nEstablishingofstreamlinedandsystematicprocedure.nMoretransparencyinthesystem.nEmployeeSelfManagement.28人力资源信息系统HRIS-
31、DisadvantagesnItcanbeexpensiveintermsoffinanceandmanpower.nItcanbethreateningandinconvenient.nThoroughunderstandingofwhatconstitutesqualityinformationfortheuser.nComputercannotsubstitutehumanbeings.29人力资源信息系统ConclusionWe are becoming the servants in thought, as in action, of the machines. Evidently,
32、 we actually have created them to serve us.30人力资源信息系统ReferencesnFundamentals of HRMS.P.RobbinsnHuman Resource Management-BiswajeetPatnayaknManagement Information Systems: New Approaches to Organisation and Technology UpperSaddleRivernIntegrated HR Systems LindaStrohnPeopleSoft8.8ApplicationFundamentalsforHRMSPeopleBooknWebReferences:31人力资源信息系统
