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1、XXXXXXXXInternal Documents Control Procedure Doc. No.Rev.Effective DatePage1/5Document Classification：Quality Manual Control Procedure文 件 類 別 ： 品 質 系 統 管 制 程 序Document Title ：Internal Documents Control Procedure文 件 名 稱 ： 內 部 文 件 管 制 流 程REVISION 修 改P.Graph No.修改處Description內容描述Rev. No.版 本Rev. Date修改日
2、期DCF No.文件變更編號APPROVAL 核 准Name 姓 名Signature 簽 名Date 日 期Prepared By：Reviewed By：Approved By：1.0 Purpose目 標1.1 To establish procedures to control the internal documents required by the quality management system.流程的設立，是根據品質管理系統的要求管制內部文件。2.0 Scope範 圍2.1 This procedure covers all internal documents state
3、d in Internal Documents Control List - Attachment A.此流程包含所有內部文件明細表附件A所列之公司內部文件。3.0 Responsibility責 任3.1 Management Representative shall be responsible to control and execute this procedure.管理代表應負責管制與執行此項流程。4.0 Procedure流 程4.1Refer to next page. 參閱下一頁。5.0 Annex 附 件5.1 QM-A08 Documents Numbering Syste
4、m 文件編碼系統5.2 QM-A09 Document Format Standardization 文件格式標準化 - 範例Procedure FlowDescriptionPerson In - ChargeRemarkDocument Control 文件管制Internal Documents shall be prepared, reviewed and approved as per Internal Documents Control List - Attachment A. 根據內部文件明細表-附件A所列之相關人員作成、審查及批准各相關內部文件。DCC Clerk文控QP Co
5、ntainQP 內容When generating a QP, the following elements shall be included in the procedure:a) Purpose: A description of reason for writing the QP. b) Scope: Description to which part of the organization or subject the QP applies.c) Responsibility: The person in-charge of the procedure.d) Procedure: T
6、he step-by-step approach in which the job shall be carry out.e) Reference: Documents concerned.當設立品質系統管制程序(QP)時，應包含下列項目：a) 目標：講解書寫有關QP之原因b) 範圍：講解有關QP使用在公司的那一過程/事 項c) 責任：有關QP的負責人d) 流程：如何進行有關工作之步驟e) 附件 : 相關文件DCC Clerk文控Prepare Stamp, Review, Approve準備蓋章/審核及核准Record the details and assign a document nu
7、mber to the documents in Document Master List (FO-DC-001).Stamp “Original Copy” in blue color at the back of every page of the original documents.Circulate the documents to the respective authority for review and approve.記錄資料及標上文件號碼於文件總覽表(FO-DC-001)。在每一頁正版QP背面蓋上藍色“Original Copy”印章。把QP交給相關人員審核及核准。DCC
8、 Clerk文控Refer to Attachment A.參考附件A。Control of Controlled Document管制文件控管Base on Document Issue and Return Record (FO-DC-003), duplicate copies of the documents and stamp “Controlled Copy” in blue color, at the front of all pages of duplicated documents.根據文件分發表(FO-DC-003)，複印相關文件，然後在每一頁複印文件正面蓋上藍色“Cont
9、rolled Copy”印章。DCC Clerk文控Including all documents stated in Attachment A except Form and Format.包含附件A所列文件，除了表格。Received of Document文件簽收Sign on Document Issue & Return Record (FO-DC-003), to acknowledge receipt of controlled documents.在文件發出/回收記錄冊(FO-DC-003)簽名，以證明已經收到有關文件。Receiver文件接收人Inform all perso
10、nnel not to make unauthorized photocopies of controlled documents.通知所有相關人員不可複印有關文件。Additional Copies參考文件取得Additional copies of internal documents can be obtained from the Document Controller through Request For Uncontrolled Document form (FO-DC-005) and get approval from the Management Representativ
11、e.額外內部文件可從文控處取得，唯事先必須先填寫參考文件申請表(FO-DC-005)，並獲得管理代表的批准。Requestor申請人Control of Uncontrolled Documents參考文件管制The uncontrolled copies shall stamp “Reference Only” in blue color, at the front page of the documents.在參考文件的正面蓋上藍色“Reference Only”印章。DCC Clerk文控Any changes to the document, issued uncontrolled d
12、ocuments will not collect back. 參考文件在文件內容變更時並不會被回收。Document Change Request申請文件變更Record the details and assign a document number to the Documents Change Form Control Sheet (FO-DC-006) Changes to the existing controlled documents shall be formally requested through the Document Change Form (FO-DC-004)
13、. Prepare revised documents, and base on Attachment A to submit it to the related personnel for reviewing and approval.記錄文件細節及分發號碼於文件變更管制表(FO-DC-006)。管制文件的變更，可以通過文件變更申請(FO-DC-004)進行申請。修改相關文件，然後根據附件A提呈給相關人員審核及核准。Document person in-charge文件負責人Document Change Form is not applicable for Form and Format.
14、 Form and Format Master List shall be updated with revision number and date. 文件變更申請表不適用於表格。文件總覽表，應更新文件版本及日期。Collect Obsolete Documents and Replace New Doc.收回失效文件與新文件發出Collect all obsolete documents that were previously issued, replace the new document to designated area or to the personnel concerned
15、 sign on Issue and Return Record. Update the Document Master List.將之前所發出的失效文件收回，並發出新的文件給有關單位，更新文件總覽表。DCC Clerk文控Uncontrolled documents shall not be updated.參考文件不須更新Destroy Obsolete Documents作廢失效文件Destroy all obsolete documents except the obsolete original copy to be retained for reference.作廢收回的失效文件，只保留原版文件以作參考
