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1、The Society for Creative Anachronism, Inc.Variance from Policy Permission FormBranch: Collegium CaidisKingdom: CaidDirections: Fill in the Section of Society or Kingdom Policy that is being waived, a brief description of the circumstances, and what procedures(s) will replace it. Use additional sheet
2、s if necessary.Description of Variance:Chapter 4, Section VIII, Reimbursements, states, Reimbursements can be made only with receipts! Some SCA members buy supplies in quantity for either their business or their personal use. When asked to teach at Collegium Caidis, these individuals find it cost ef
3、fective to provide class materials from their stock on hand rather than purchasing the small quantity needed for a class. In many cases, the original purchase of supplies occurred years in the past and a receipt cannot be provided for reimbursement of class expenses in accordance with SCA policy. Th
4、erefore, a variance to this policy is being requested to allow reimbursement for the class supplies providing by the instructor. The following conditions will be met before reimbursement of expenses will be made.1. A request for a variance to policy has been submitted to the Collegium Caidis Exchequ
5、er and has been approved by both the Exchequer and the Chanccllor of Collegium Caidis.2. Receipts have been provided with the reimbursement request for all new expenses, both supplies and photocopies.3. For supplies provided by the instructor from previously purchased stock, a copy of the original r
6、eceipt has been provided in lieu of the original receipt whenever possible.4. For supplies provided by the instructor from previously purchased stock and no receipt is available, adequate documentation has been provided supporting the expenses for which reimbursed is requested. This documentation mu
7、st be in the form of copies of the appropriate current catalog pages showing prices and/or a price list highlighted to indicate the cost and including the date the catalog was published, calculations of cost per unit, calculations for the quantity of each item used for the class, and the total cost
8、per item.This variance is applicable for only the class named below given at the session of Collegium Caidis on the specified date. By signing this request for variance from policy, the instructor agrees to the conditions detailed above.Class Name:Date of Class:Requested by： Print legal name: Signature:Date:Approved by:Date:(Legal name of the Collegium Caidis Exchequer)Approved by:Date:(Legal name of the Chancellor of Collegium Caidis)
