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1、Company NameDate: dd/mni/yyyyName of ProjectCost Benefit Analysis Supporting DocumentationEstimated ExpensesOne-Time Exp. (Non IT)yyyyyyyyyyyyyyyyyyyyLaborExpensesEducationTrainingContractorsSub Total Non IT Exp.Cumulative Non IT Exp.One-Time Exp. Costs (IT)LaborExpensesEducationTrainingContractorsS
2、oftwareCommunicationsSub Total IT Exp.Cumulative IT Exp.On-Going ExpensesMaintenancePersonnel (additional)Total On-Going Exp.Cumul. On-Going Exp.Total Exp.Cumul. TotalExpensesWith XX% ContingencyxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxDate Created: 2/4/02File: Project Cost AnalysisLast saved by:Date Revis
3、ed: 2/4/02Estimated BenefitsyyyyyyyyyyyyyyyyyyyySales WrittenLosses IncurredPersonnelCommissionsAcquisitions CostsOperational CostsTransmission FeesIT MaintenanceTotal BenefitsCumul. BenefitsxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxNet Project BenefitsTotal Project BenefitCumul. w/ContingencyXXXXXXxxxxxxxx
4、xxxxxxxxxxxxxxxxxxxxxSoft BenefitsExplanation of ExhibitThe cost and benefit exhibit would be used as a worksheet to either support, or accompany the Project Initiation Document (Size of the exhibit may dictate the approach). It would illustrate the estimated costs and related business benefits asso
5、ciated with the implementation of the proposed project.The first table (Estimated Expenses) deals with the expenses that arc associated with implementing the project. An attempt was made to identify common expense items that could be encountered within a project. The table can be expanded or contrac
6、ted depending on the project (i.e. size and complexity will dictate the number of expense categories). Once the expense portion of the exhibit is completed, the Project Manager will then have the estimated budget that must be managed and reported on each month.The second table (Estimated Benefits) i
7、llustrates the benefits expected from implementing this project.The third table (Net Project Benefit) shows the net project benefit annually and cumulating.The last category (Soft Benefits) is provided to allow the inclusion of bullet items that define any intangible benefits that can be derived fro
8、m implementing the project.Definition of Example Expenses:One Time Expenses:LaborExpensesThe time spent on the project by Non IT and IT personnel. Represents the travel costs associated with the project (i.c. airline, hotel, meals, etc)EducationTrainingCosts to outside vendor to conduct classes for
9、new software. Time spent to train personnel on new software or new/revised mainframe system.Contractors HardwareTime spent by contractors assigned to the project.Purchase of additional personal computers, telephones, fax, etc. related to project.SoftwareCommunicationsPurchase of software product(s)
10、related to the project.Costs of installing telecommunication devices (i.e. fax, telephone, data, etc.)PersonnelAdditional staff required as a result of the project.On Going Expenses/Benefits:Sales WrittenA benefit derived from implementing the project may be an increase in the sales written within a
11、 region and/or a division.Losses IncurredA reduction in losses incurred may be a result from implementing the project, and result in a benefit within a region and/or a division.PersonnelAn increase in personnel may be a result from implementing the project.CommissionsA decrease in commissions paid c
12、ould be realized from implementing the project.Acquisition CostsAssociated with the soliciting and placement of business on the company books. (Commissions, Administrative Costs of Processing, etc.)Operational CostsOn going expenses of doing business, (i.e. rent/lease, heat, light, salaries, etc.)Tr
13、ansmission FeesIT MaintenanceMonthly/Yearly costs for installation of telephone line(s). Costs incurred for maintaining a system after its initial implementation.Other examples can be shown in this table depending on the objective of the project. The main objective is to provide a cost/bcncfit analysis that demonstrates the project payback period.
