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1、细心整理备忘录1. 收件人姓名、职务； 发件人姓名、职务； 保密级别：分为三类 top secret, secret, confidential, 一般备忘录不用保密，这一栏就空着； 文件编号：发件人方文件编号和收件人方文件编号； 发件日期； 备忘录标题线； 正文； 签名、职务； 誊写备忘录的人和打字员姓名首字母缩写； 附件数目； 抄送：假如送给收件人以外的人时要注明。写备忘录时要留意以下几点：(1) 第一句话就要明白交代写此备忘录的目的。(2) 备忘录中交代的事情应当简明扼要，一段话说明一个意思。(3) 如在备忘录中通知信息，语言必需要精确，幸免产生歧义。(4) 最终要用一句话总结，强调读备
2、忘录的人要尽快做出反响。To: Mr. _ (name)From: _ (name)Date: _ (date)Subject: _(Salutation)I would like to remind you that our office is badly in need of _(products name). I hope that you will pay attention to this problemand solve it as soon as possible.(Complimentary Close)Signature: _2.(1)(2)必背模版句型I have the
3、honor to inform you that.我很荣幸地通知您I would like to remind you that our office is in want of a new English typewriter.我想提示您一下，我们办公室急需一部英文打字机。I have several proposals for cutting down the cost.关于降低本钱我有几个建议。In response to your request for. I have to inform you that we can not approve it. 对于你的请求，我不得不告知你我们
4、不能批准。This is further to your memo dated June 6, 2006, in which you proposed that employees adopt the “punchin” system.回复你2006年6月6日关于员工实行打卡考勤制度的备忘录。The board of directors approved your proposal at the meeting last week.董事会在上周的会议上通过了你的建议。I believe these changes will decrease the product cost.我坚信这些改革会降
5、低本钱的。Please let me know your response to these suggestions.我想知道你对于这些建议的看法。Please feel free to contact me if you need further information.假如须要更多信息请随时及我联系。I highly appreciate your considerations to these proposals.我期盼你能考虑一下这些建议。3.必背经典范文To: Carl FowlerFrom: Jane LarsonSubject: Scheduling the filmDate:
6、March 13, 2006Dear sir:Wed better rearrange the showing schedule for next weeks film.As you know, we are going to show the film, The Smiths, next week in the projection room, which holds only fifty people comfortably without overcrowding. It is not big enough for the whole staff to see the film at t
7、he same time. So I suggest we show the film in different times. For example, we can arrange 40 people to see the film there on Tuesday at 3:00 p.m., and the remaining 40 on Thursday at the same time.If theres any problem about this arrangement, please let me know.Jane LarsonC. Stan Clark译文收件人：卡尔福勒发件
8、人：简拉森主题：电影日程支配日期：2006年3月13日我们最好能够重新支配下周电影的播放时间。你知道我们打算下周在放映厅播放史密斯夫妇这部电影，但放映厅只能同时容纳50人。我们的员工不能同时看电影。所以我建议在将放映时间选在不同时段。比方，40人在周二下午3点在那里看这部影片，剩下的40人在周四同一时间同一地点观看。假如对此支配有什么问题请通知我。简拉森抄送：斯坦克拉克TO: AAA, Sales ManagerFROM: XXX, Personnel ManagerDATE: May 4, 2000SUBJECT: Applicants for Sales PostAttached are the resumes and certificates of four applicants who have applied for yourdepartment position.Please evaluate these applicants and then recommend people you want to interview tome. As soon as I have the names, I will make arrangement for the interviews.XXX
