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1、Documents-establishment departmentBeijing BranchRatified by -Mr. Gu XiangchuDate of validity: Aug. 15, 2001Document series No: CASC/QW/E 09-02-2001Vision: AControl status: Controlled Distribution No:Work Procedures of Customs Clearance & Transportation DepartmentThis procedure is made with the purpo
2、se of strengthening the management of Customs Clearance & Transportation business, guaranteeing smooth fulfillment of Customs Clearance & Transportation business. 1. Documents takingPersons in charge of documents taking shall furnish documents-taking procedures in Air China, Ground Service Company a
3、nd forwarders everyday, and be aware of the following procedures. 1) Examine the completeness of transportation bill, invoice and other transportation receipts concerned, the consistency between transportation bill and invoice, the correctness of payee in transportation bill and invoice. 2) Examine
4、the correctness of contract No in transportation bill and invoice to avoid mistaking transportation receipts delivered by other foreign traders.3) Documents with defect shall be postponed, and undertake documents-taking procedures when problems are found. 4) As for the transportation bill required t
5、o be paid after goods arrival, an examination on the consistency between the invoice, freight and transportation bill shall be implemented immediately to avoid any mistakes on payment; other transportation bill that caused incidental expenses shall be examined carefully to avoid any occurrences of u
6、nnecessary expenses. 5) The procedures of documents taking will be facilitated as soon as the correctness of transportation receipts is confirmed, 2. Undertake goods-taking procedures in customsImports goods of Air China and ground-service company shall be taken goods-taking procedures immediately w
7、ithin the day of taking documents, and move goods into bonded warehouse of CASC to reduce warehouse expenses. 1) To facilitate computer entry of warehouse sheet concerning goods after taking documents, and print out warehouse sheet of imports goods.2) To examine the correctness of B/L, the quantity
8、and package conditions while implementing good-taking procedures in Air China or ground service company. As for goods with defect, cargo department shall issue a record of goods delivery in the erect site and facilitate handover procedures of goods taking after finding no errors. 3) Filling in “impo
9、rts goods records of customs clearance & transportation department ” which together with application of imports goods sealed by customs is sent to customs who conduct examination, and facilitate goods classification procedures, and goods delivery and seal under the supervision of customs. 4) To hand
10、le carefully in the process of loading; be aware of the instruction of package to avoid any possible damages due to improper loading. 5) Drivers must guarantee to load goods according to regulations of safe transportation. Goods in open car must be tightly packed. 6) Be aware of safety during transp
11、ortation. Strictly abide by regulations of transportation to ensure the safe of goods. Any damages or losses during transportation shall be borne by drivers.7) Vehicles carrying goods released by customs should return bonded warehouse within two (2) hours. 3. Goods moving into warehouse 1) Persons a
12、ppointed by customs will open packing and examine the correctness and soundness of goods according to warehouse sheet and “imports goods records of customs clearance & transportation department ” after vehicles carrying goods returns to warehouse.2) Persons involved will supervise the whole process
13、of loading goods into warehouse. The operation of loading equipment must be done strictly by instructions to avoid any damages due to improper handling.3) Warehouse controller must examine goods with serious matter, and put them tidy so as to be supervised or controlled by customs. Handover procedur
14、es of moving in warehouse must be done accordingly.4) Warehouse controller must put data into computer within the day after goods are moved into warehouse so as to be checked by customs and internal control. 1. Persons in charge of documents taking shall give the invoice concerned to finance departm
15、ent, and make records. 4. Transportation documents Persons involved shall facilitate handover procedures with document-establishing staff within the day when he/she gets document, he/she accepts documents with signature and makes documents after finding no errors.1) Persons in charge of document-est
16、ablishing make sound registration and filing work of contracts.2) To check contract to confirm final users; to check the correctness of documentary credits and contract No; to assign a specific person who conducts twice verification of the items mentioned above. 3) To check the completeness of import license; to contact final users immediately as soon as the problems are found.4) To contact foreign traders or final users f
