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1、For HR and respective Department Use only人力资源部门和相关部门使用NEW EMPLOYEE ONBOARDING CHECKLIST新员工入职清单The goal is to plan and prepare for the employees arrival so that the employee does not arrive to chaos, but to an organized prepared work place. This checklist is designed to assist with the departments or
2、ientation process. Onboarding is a long-term process that begins before an employees start date and continues for at least six months. This Checklist is organized by responsible department to initiate each task at different timeline. It also helps hiring managers prepare for the arrival of new emplo
3、yees. Once an employee starts, he/she can work together with the hiring manager and an on boarding.我们的目标是为新员工的到来做规划和准备，防止混乱，维持有序的工作环境。此清单有助于部门进行上岗引导程序。入职是一个长期的过程，从新员工到来开始并持续至少六个月。这份清单由相关部门在不同的时间点负责实施每一项任务。同时也有助于用人经理为新员工的到来做准备。员工到来后，他/她会与用人部门经理一起工作，进行入职流程。A. Prior to First Day入职前HUMAN RESOURCES 人力资源1
4、. Print out New Employee Onboarding Checklist, review and customize打印新员工入职清单，审核并定制2. Complete two reference checks and collect documents as per Pre-Employment Checklist from new employee before making an official offer确定了候选人,出Offer之前,依据检查清单,需完成至少两家公司以上背景调查,3. Send offer confirmation acceptance email
5、 to IT, HR, Hiring Manager, Admin and start date给IT，HR，用人经理，行政，发送入职通知邮件，注明入职日期4. Call the new employee to welcome him or her a few days before the start date. Remind him/her to bring completed paperwork and identification on the first day.If a foreigner, send the work permit application check list w
6、ith all the necessary forms and procedures to complete.在入职日期之前致电新员工欢送他/她的参加。提醒他/她在入职第一天带齐纸质资料和证明。如果是外籍员工，发送其办理就业许可证申请所需要的所有必要表格和手续清单。5. Notify employee to do Medical Check Up通知员工体检6. Provide new employee with a contact in the event of a question or issue提供应新员工联系方式以便有需要时联系。7. Prepare on-boarding mate
7、rials: 准备入职资料：a. Organization structure 组织架构b. Job description (sent together with offer letter) 工作说明书与录用通知书一起发送c. New Hire Form 新雇员工报到表d. Individual Form 个人资料表e. Letter of Commitment Code of Ethics (sent together with offer letter)职业道德承诺书与录用通知书一起发送f. Memo on code of conduct & corporate value行为准那么和企
8、业价值观文件g. Labour Contract 劳动合同 h. Attendance and Leave Management Acknowledgement ?考勤管理制度?确认书i. Disciplinary Acknowledgement ?公司奖惩管理制度?确认书j. Personal File Storage 档案存放地k. Household (Hukou) Registration 户口本户主及本人页复印件l. Medical benefits Handbook 医疗福利手册m. Employee Handbook Acknowledgement?员工手册?签阅 8. Sche
9、dule employee for New Employee Orientation Session 入职培训 Date日期：_ 9. Check with IT on the email and extension. Updated the new employees detail in the Global and local directory 与IT部核对邮箱和 分机号。更新全球和地区的目录上新员工的详细信息10. If Foreigner and GM level, arrange for airport pick-up and hotel arrangement 如果是外籍员工及来
10、自异地的高级经理，安排机场接机和酒店预订ADMIN 行政11. Assign Work Station 分配工位12. Order furniture (when needed) 订家具如果需要13. Order Office Supplies e.g. keys, stationaries 订办公用品，例如：钥匙，文具14. Order business cards (when needed) 订名片如果需要15. Acquire building and floor access cards or employee ID 获取大厦或楼层的出入许可证或员工IDIT 16. Establish
11、 Computer/Laptop, corporate phone, network (includes set up of software and hardware and network login置办台式电脑/笔记本电脑，公司 ，网络包括安装软件和硬件以及登陆网络17. Establish telephone access including extension and photocopier machine接入通讯，包括 分机和复印机18. Ensure email setup (with access or password):_确保邮箱的设置接入或密码19. Ensure ema
12、il and extension is updated in the Global and local directory确保邮箱和 分机号已在全球和当地目录上更新HUMAN RESOURCES 人力资源20. Ensure email and extension is updated in the Global and local directory确保邮箱和 分机号已在全球和当地目录上更新HIRING MANAGER 用人经理21. Schedule times for the new employee to meet with key staff members安排新员工与主要成员会面时
13、间22. Assign a buddy as an immediate resource for any questions and to help guide the employees relationship building, knowledge attainment, and problem solving为新员工安排一位工作伙伴，帮助指导新员工建立关系，获取知识和解决问题Buddy Name:_工作伙伴姓名：23. Discuss the responsibilities of mentor with selected candidate to ensure understandi
14、ng of the role (choose mentors who are interested, positive, knowledgeable, and personable)与候选人讨论导师的职责确保了解任务需要选择感兴趣的、积极的、业务熟练的、受欢送的人作为导师24. Gather job specific resource information (i.e. job description, reference materials, manual, etc)收集岗位的具体信息例如岗位职责，参考资料，手册等25. Create a training schedule for the
15、employees first week or longer为新员工制定第一周或之后更长周期的培训时间表B. First Day on the Job工作第一天The goal is to make a good first impression by focusing on welcoming the employee to the corporate family not solely on completing the required forms. Once an employee starts, he/she can work together with the hiring manager and a buddy* to complete the checklist. The hiring manager may add additional activities that are relevant to the new employees area. Internal transfer employees
