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1、PPTcoursewareforEnglishdocumentformatcontents目录BasicknowledgeofofficialdocumentsTheCharacteristicsandStandardsofEnglishOfficialDocumentsExampleAnalysisofEnglishOfficialDocumentscontents目录CommonErrorsandCorrectionMethodsinOfficialDocumentWritingPracticeandImprovementofOfficialDocumentWritingCHAPTERBa
2、sicknowledgeofofficialdocuments01DefinitionandcharacteristicsofofficialdocumentsOfficialdocumentsrefertodocumentsofficiallyissuedbygovernments,organizations,orinstitutions,whichhavelegaleffect,authority,andformality.Theyareusuallyusedtorecordimportantevents,decisions,orpolicies,andrequirewritinginac
3、ertainformatandlanguage.ThedefinitionandcharacteristicsofofficialdocumentsTypeandformatofofficialdocumentsTherearevarioustypesofofficialdocuments,suchasnotices,announcements,decisions,proposals,etc.Eachtypeofofficialdocumenthasitsspecificformatandwritingrequirements,includingthetitle,date,maintext,s
4、ignature,andothersections.Inaddition,theformatofofficialdocumentsalsoneedstocomplywithcertaintypesettingandprintingstandardstoensuretheformalityandreadabilityofthedocuments.TypesandformatsofofficialdocumentsPrinciplesandrequirementsforwritingofficialdocumentsWritingofficialdocumentsrequiresfollowing
5、certainprinciplesandrequirementstoensuretheirformality,accuracy,andeffectiveness.Theseprinciplesandrequirementsincludeusingformallanguageandtone,avoidingpersonalsubjectivejudgments,accuratelyexpressingfacts,adheringtofileformatsandformattingrequirements,etc.Inaddition,writingofficialdocumentsalsoreq
6、uiresattentiontoprotectingconfidentialinformationandcomplyingwithrelevantlawsandregulations.PrinciplesandRequirementsforWritingOfficialDocumentsCHAPTERTheCharacteristicsandStandardsofEnglishOfficialDocuments02StyleEnglishofficialdocumentsarecommonlyformalandobjective,usingaclearandconsistentlanguage
7、styleLanguageThelanguageusedinEnglishofficialdocumentsiscommonlyBritishEnglishorAmericanEnglish,dependingonthecountryorregionTheStyleandLanguageCharacteristicsofEnglishOfficialDocumentsThetitlepageshouldincludethenameofthedocument,thenameoftheorganization,andthedateofissueTitlePageThetableofcontents
8、shouldlistallthesectionsandsubsectionsinthedocumentTableofContentsThebodyofthedocumentshouldincludealltheinformationrelatedtothetopicandshouldbeorganizedinalogicalandcoherentmanBodyStandardformatforEnglishofficialdocumentsThe document shouldbe well organized withclearheadsandsubheadingsOrganizationC
9、larityProofreadingThelanguageusedshould be clear andconsistent,avoidingjargonortechnicaltermsThe document shouldbe carefully proofreadto ensure there are nospellingorgrammarerrors030201WritingSkillsforEnglishOfficialDocumentsCHAPTERExampleAnalysisofEnglishOfficialDocuments03Itisaformallettersenttoin
10、vitesomeonetoparticipateinacertainactivity,suchasabanquet,conference,orweddingThelettershouldbewritteninapoliticalandformalstyle,andtheinvitationshouldclearlystatethepurpose,time,andplaceoftheeventTheinvitationshouldbeprintedonhighqualitypaperwithaformalletterheadThefontandcolorshouldbechosencareful
11、lytomatchtheeventsthemeandatmosphereThelayoutshouldbeclearandconsistent,withimportantinformationplacedinproposedpositionsThelanguageusedintheinvitationshouldbepreciseandformal,avoidingcolloquialismsandabbreviationsItshouldalsobefreeofgrammarandspellingerrorsInvitationletterFormatLanguageIntroduction
12、BusinessLettersDefinition:Abusinessletterisaformalletterwrittenforbusinesspurposes,suchascommunicatingwithclients,suppliers,orbusinesspartnersItshouldbewritteninaprofessionalandformalstyletoaccommodateasenseofserialityandreliabilityFormat:ThebusinesslettershouldbeprintedoncompanyletterheadpaperThefo
13、ntandcolorshouldmatchthecompanysbrandingThelayoutshouldbeclearandorganizedwiththeletterhead,date,recipientsaddress,openingsalutations,body,closingsalutations,signature,andenclosuresarrangedinalogicalorderLanguage:Thelanguageusedinthebusinesslettershouldbeprecise,formal,andfreeofcolonialismoradmissio
14、nsItshouldalsofollowtherulesofgrammarandspellingReportDefinition:Areportisadocumentthatsummarizesinformation,researchresults,orotherrelevantdataItshouldbewritteninaformalandobjectivestyletoconfirmaccuracyandrelatedinformationFormat:ThereportshouldbeprintedonhighqualitypaperwithaformalletterheadThefo
15、ntandcolorshouldmatchthereportsthemeandatmosphereThelayoutshouldbeclearandorganized,withthetitlepage,tableofcontents,executivesummary,mainbody,conclusion,andappendixarrangedinalogicalorderLanguage:Thelanguageusedinthereportshouldbeprecise,objective,andfreeofsubjectiveopinionsorbiasesItshouldalsofoll
16、owtherulesofgrammarandspellingCHAPTERCommonErrorsandCorrectionMethodsinOfficialDocumentWriting04GrammarerrorGrammarerrorsarecommonwritingproblemsthatcanaffectthestructureandmeaningofsentences.SummaryGrammarerrorsusuallyincludesubjectverbinconsistency,tenseerrors,voiceerrors,improperuseofarticles,etc.Tocorrectgrammarerrors,itispossibletochecktheconsistencyofsentencestructure,tense,andvoice,aswellaswhethertheuseofarticlescomplieswithregulations.DetaileddescriptionVSSpellingerrorsareacommonoversigh
