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1、VESSEL AUDIT CHECKLIST (SMS) VESSEL NAMEDATE OF AUDITVESSEL TYPEPLACE OF AUDITCOMPANYTYPE OF AUDITDOC NO.SMC NO.NON-CONFORMITIESOBSERVATIONSAUDITORMASTERCHIEF ENGINEERCHIEF OFFICER2ND ENGINEER2ND OFFICER3RD OFFICERINTERVIEWMASTERC/O2/03/02/EC/EWhat is the purpose of ISM code?Who is responsible to up
2、-date SM manual?Explain procedure to up-date the manual?Who is Chairman of SMC?Who is D.P?Explain function of D.P?Explain your company policies?Explain Masters overriding authority?-Explain Masters responsibilities under ISM code?-Explain procedures to implement company policy?-Explain procedures to
3、 motivate crew?-Explain procedures to verify the SMS Requirements?-Explain procedures to issue orders?-Explain procedures for reporting NCR, Accidents & Hazardous situations?Explain procedures to review SM system?What are the key operations? Explain bunkering procedures?What are the critical operati
4、ons?Explain control of incoming & out going official documents?Explain form control procedures?Explain planned maintenance procedures?What are the important machineries? What are stand by & less frequently used machinery? Explain emergency reporting procedures?Explain on board training procedures?Ex
5、plain Risk Assessment, when to carry out and for which jobs?Boat and Fire Drill will be carried out during Audit, time and scenario to be agreed and Items in Box M12 (page 4) will be verified.Opening Meeting; who were present?Closing Meeting; Audit Result discussed with Shipboard management?ARE FOLL
6、OWING RECORDS AVAILABLE?MASTER FILES.1. Is filing list & form list displayed?2. Are all files having correct label & index page?YesYesNoNoGeneral1. Have all officers sign SM manual after the latest revision?2. Is SM manual code marked on the manual?3. Is letter of acknowledged / receipt of SM manual
7、?4. Is SM manual up-dated as per revision sheet?5. Is record of revision signed by the Master?6. Is SM manual all pages intact & kept in good order?YesYesYesYesYesYesNoNoNoNoNoNoSee Safety Management Manual.p M1 - SHIP CERTIFICATES (ORIGINAL) p SHIP CERTIFICATES LISTp SHIP CERTIFICATES ORIGINAL1. Is
8、 copy of DOC with annual endorsement available?2. Is original of SMC on board?3. Are all ship certificates valid?4. Are all expired certificates removed?5. Are ship certificates sequence maintained as per company instructions?6. Is letter from owners reporting the name of the operator to the adminis
9、tration on board?YesYesYesYesYesYesNoNoNoNoNoNoSee File M1 & M2p M2 - SHIP CERTIFICATES (PHOTOCOPIES)p SHIP CERTIFICATES LISTp SHIP CERTIFICATES - COPIESp M3 - STAFF C.O.C, STCW COURSES & HEALTH CERTIFICATESp STCW MATRIX FORMp EXPIRY LIST OF HEALTH CERTIFICATESp C.O.C, STCW COURSES AND HEALTH CERTIF
10、ICATES p DRUG & ALCOHOL TEST REPORTSp ALCOHOL TEST LOG1. Are all officer COC on board with Tanker endorsement?2. Is flag state COC recognition on board?3. Is crew certificate as per STCW on board?4. Is staff health certificate on board?5. Unannounced D&A Test date _ _ _YesYesYesYes-NoNoNoNo-See File
11、 M3p M4-1 - CLASSIFICATION SURVEY RECORDS (Class)p CLASS SURVEY RECORDSp M4-2 - CLASSIFICATION SURVEY RECORDS (Statutory)p STATUTORY SURVEY RECORDSp M4-3 - ENHANCED SURVEY PROGRAMME (ESP)p M4-4 CONDITION EVALUATION REPORTSpFOR VESSEL UNDER NK Class1. Are CLF papers kept in black file?2. Are LSM pape
12、rs kept in blue file?3. Is latest survey status on board? (on 3 monthly basis)4. Is any recommendation pending as per survey status?5. Are structural changes Report (if any) available?YesYesYesYesYes YesNoNoNoNoNo No See Classification Record files or M4p M5 - DOCUMENT LEDGERS p LEDGER FOR IN-COMING
13、 OFFICIAL DOCUMENTS p LEDGER FOR OUT-GOING OFFICIAL DOCUMENTS1. Are incoming documents recorded as per SMS?2. Are outgoing documents recorded as per SMS?YesYes NoNo See file M5 p M6 - DOCUMENTSp IN COMING DOCUMENT p OUT GOING DOCUMENT (Reports from ships Covering Letter)p M7 - VOYAGE INSTRUCTIONSp OWNERSp CHARTERSp DAILY BARGE ACTIVITIES (for bunker barge only) p M8 - STAFF MATTERS p GENERALp MASTER HANDING OVER / TAKING OVER REPORTSp TEMPORARY CREW ON BOARD p M10 - DECK LOG ABSTRACT p NOON REPORT DECK DEPARTMENT p CONDITION REPORT DECK DEPAR
