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1、商务英语写作商务英语写作After learning this unit, you will be able to: know the basic structure of an invitation; accept or decline an invitation; write an invitation based on your needs. InvitationUnit 5I. Pre-writing 1. Read the following reasons for invitation and list more if you can. reasons for invitation
2、partiesdinnersreceptionsmeetingspress conferenceopening ceremoniesgraduations Other reasons for invitation: 2. Look at the pictures and fill in the blanks with the proper expressions in Activity 1. graduationsmeetingspress conferencepartiesopening ceremoniesdinnersIntroduction 邀请信是社交生活中常用的一种应用文体，通常可
3、分为两种：一种是非正式邀请信，如邀请某人共进晚餐、参加宴会、观看电影等；另一种是正式邀请信， 如邀请某人参加会议、出席典礼等。 II. How to writeBasic structure1. 非正式邀请信 这类邀请信邀请的对象一般是朋友、熟人，所以格式上的要求比较少，可以写得随意一些。只要表明邀请的意图，说明活动的内容、时间、地点并表达非常希望对方能够参加或出席的愿望即可。这种邀请信的篇幅通常比较短。II. How to writeBasic structure2. 正式邀请信 这类邀请信一般是由会议或活动组委会的某一个负责人来写，以组委会的名义发出，而且被邀请者通常也是比较有威望的人士。
4、因此，这类邀请信的措辞要相对正式一些，语气要热情有礼。其内容包括：（1）表明邀请对方参加的意图， 说明会议或活动的名称、时间、地点；（2）对被邀请者的威望和地位等表示推崇和赞赏，表明如果被邀请者能够接受邀请，会给会议或活动带来很好的影响；（3）说明会议或活动的相关事宜，最好是能引起对方兴趣的事情；（4）表达希望对方能够参加的诚意；（5）最后还要请收信人对邀请做出反馈。II. How to writeII. How to writeDear _,There will be a/an _ held at _ _ on _ _ . You are cordially invited to atten
5、d the _ . As you know, _ _ . You are _ . Your presence will be our great honour. Please let us know if you are able to come.Looking forward to seeing you there.Yours sincerely, _(Signature)说明会议或活动的名称、时间、地点。表明邀请意图。介绍活动，指出被邀请人出席活动的意义或重要性。再次表达邀请意愿及要求对方做出反馈。Basic structure3. 接受邀请接受邀请的回信一般要包含以下内容：(1) 感谢对
6、方的邀请，并重述邀请信中的主要内容；(2) 表示接受邀请，并简要说明自己的打算；(3) 表示期待赴会及与对方见面。II. How to writeII. How to writeDear _, Thank you very much for your letter, inviting me to the _(celebration/conference/dinner) held at _( place ) on _ _ (date). Ill be delighted to attend. I can assure you that the _(celebration/conference/d
7、inner) will _ . Ill be there at _ _ (time). Im looking forward to meeting you there. Yours faithfully, _(Signature) 感谢对方的邀请。表示接受邀请。说明参加活动的打算。表达期待之意。Basic structure4. 谢绝邀请谢绝邀请的回信一般包含以下内容：(1) 要对对方的邀请表示感谢；(2) 具体说明自己无法接受邀请的原因，并对无法出席表示遗憾；(3) 表达自己的祝愿， 祝愿会议或活动能够顺利进行。II. How to writeII. How to writeDear _ ,
8、 Thank you very much for your letter, inviting me to the _(celebration/conference/dinner) held at _ _ (place) on _ _ (date). Unfortunately, I shall not be able to come because _ _ _(reason of being unable to come). I feel very sad to miss the opportunity of attending the _(celebration/conference/din
9、ner). Wish _. Yours faithfully, _(Signature) 感谢对方的邀请。说明无法接受邀请的原因并表示遗憾。表达祝愿。TIPSEtiquette in the writing邀请函虽然分为正式和非正式两种，但有一点是一致的，那就是表达邀请之意一定要诚恳，要考虑对方的感受，用语要简洁明了，不需要太多的文字赘述。有些正式的邀请函有其固定的格式。 III. Case studyCase 1 An invitation for a dinner Dear Mrs Benton, John and I would be very happy if you and Mr B
10、enton could come to dinner with us at six oclock next Monday. We do hope you can join us. Yours sincerely, Ellen Smith 表达邀请意愿及说明活动详情。III. Case studyCase 2 An invitation for a luncheon Dear Zhang Ying, Will you come to the luncheon on Friday, May 5, at twelve oclock? My niece Mary is visiting us and
11、I think you will enjoy meeting her. She is a very charming, pretty girl and a very good company! John and Jane will also be here, and perhaps we can have a dance after the luncheon. Do say youll come! Yours, Li Ming 表达邀请意愿及说明活动详情。n. 午宴n. 同伴adj. 迷人的；可爱的再次表达邀请意愿。III. Case studyCase 3 An invitation to
12、a forumDear Mr Douglas,Asia Capital Forum cordially invites you to its Strategic Consulting Forum. The forum will be held between Jun. 28 and Jun. 30, at the Grand Hotel, in Wuhan, China.As an internationally acclaimed entrepreneur and investor, your participation would be among the highlights of th
13、e forum. We sincerely hope that you will be able to accept our invitation. 表达邀请意愿及说明活动详情。adv. 热诚地 adj. 受到赞扬的n. 参与赞扬被邀请者。III. Case studyThe participants of this forum will include: government officials and specialists from prestigious institutes, business leaders from China and other countries, mayor
14、s and government officials from different provinces of China. The forum will accommodate around 250 attendees to share their views and ideas, deliver talks, and attend a round-table seminar about the rise of central China region.If you can join us, please let us know as soon as possible, since we ne
15、ed to prepare the final programme soon. We are looking forward to your response. Yours sincerely, Peter White 表达邀请意愿及说明活动详情。n. 专家accommodate v. 容纳attendee n. 出席者round-table adj. （讨论）圆桌的seminar n. 讨论会再次表达邀请意愿并要求对方做出反馈。adj. 有声望的entrepreneur n. 企业家 e.g. The entrepreneur has become a news figure. 这位企业家成
16、为了新闻人物。 highlight n. 最精彩的部分 e.g. The highlight of our tour was visiting the palace. attendee n. 出席人 e.g. An abstract booklet will be given to each attendee at the symposium. 座谈会中每位出席者都能得到一本摘要的小册子。NotesNotesPractice by yourselfPractice by yourselfWrite an invitation letter according to the given situation. Christmas is coming. Write a letter to your friends to invite them to join the Christmas party held by your school. The details about the party: Time: 7 pm10 pm, Dec. 24. Place: School HallIV.
