Basic Principles of Business English writing Read the following memo•From : office of the GM •To: Head, production department •Date : Feb.1 •Subject: trip by the GM •Below are details of the factories the General manager will visit. In each one, the GM would like to speak to all members of the Production Department. Please inform each factory and ask them to cancel all other appointments. •March 8 Kuala Lumper •March 9 Singapore •March 10 Singapore •March 11 Jakarta• Write a letter to Bob Smith in Singapore. • Saying what you have writing about. • Saying when the GM will be in Singapore • Saying who he wants to talk to while he is there • Asking them to cancel all other appointments.Letter 1 • Dear Mr. Smith,• I am writing about our General manager’s forthcoming visit to your factory. He will be in Singapore on March 9 and 10. he would like to speak to all members of the Production department in your factory. Please ask them to cancel all other appointments. • Thank you for your arrangements! • Sincerely, • Mary SimmsLetter 2 •Dear Mr. Smith,•It is quite a long time since we say each other last time in London. how are you? I am writing about our General manager’s visiting to your factory. He wants to know the development of your factory. He will be in Singapore on March 9 and 10. It is very important for you because it concerns the future of your factory, so you should prepare good enough. He wants to speak to all members of the Production Department in your factory because he wants to know everyone’s ideas about the development of the factory. Please make sure that all of them need to cancel all other appointments in those two days to welcome the General manager. •Thank you very much for that! •Sincerely •Mary SimmsBasic principles• A : Correctness • 1 Correct Style (no colloquial English ) • a If the construction couldn’t be finished in time, what should we do? I think we should fine the Party who is responsible for the delay. • b Any delay of completion of the construction work will impose the responsible Party one percent of the total cost per week.• 2 correct information • 3 correct verb, tense and punctuation. • 4 correct spelling • • B Clarity and Concreteness • (try to use more specific words, but no general ones; give exact facts, figures and examples)For example, A Thank you for your letter of 18 April about your visit to London.B Thank you for your last letter about your visit to London.A I am planning a trip to Europe around October 15 and would like to meet you to discuss opening an office in London. B I am planning a trip to Europe in the near future and would like to meet you to discuss opening an office in London. A Please deliver the equipment to our company before next Friday.B Please deliver the equipment to our company as soon as possible.A We thank you for your remittance of $ 650.00B We thank you for your remittance • C Courtesy • (please , thank you, it would be I would like to It might)A Thank you for your prompt delivery. However, we found the bicycles are not in the color we ordered.B You obviously made a mistake by sending us the wrong goods.A In the case of unsettled debts of this duration it is our company policy to take legal action, we would naturally prefer not to have to go so far. Would you please send us a check by return?B In the case of unsettled debts of this duration it is our company policy to take legal action, we don’t want to go so far. You’d better send us a check by return?D ConcisenessFor exampleA Thank you for your letter dated on 24 May about our new products.B Thank you for your letter under the date of 24 May about our new products.A Please let us know the results as soon as possible.B Will you be good enough to let us know the results as soon as possible.A Your invoice has been outstanding for 90 days.B It has come to our attention that your invoice has bow been outstanding for 90 days.A I am writing about our general manager’s forthcoming visit to our factory. B I am writing in connection with our general manager’s forthcoming visit to our factory. • Positive words (negative words )A Please send your application letter and complete CV promptly.B Please do not be late in sending your application letter and complete CV. You-attitudeFor example,A you could obtain a refund if the goods you returned had remained clean and usable.B We can not offer you any refunds if the goods you returned are dirty and unusable. Direct organization then write a letter to the International Relations Section at Leefung Plastics Ltd. In Hong KongSaying what you are writing about (you forthcoming visit to their company)Saying that, unfortunately, you will no be in Hong Kong until June 23 (saying why)Asking if you can meet them on June 23 at the same time as planned, asking them about the hotel.Telephone messageDate: June 10, 2009 Time: 10:30 a.m.From : Travel agent Message:Your travel agent rang. All figh。