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1、,Unit 7 Order and Contract 订单与合同,大连理工大学电子音像出版社,世纪商务英语 外贸函电,http:/,,Basic Knowledge Concerned,Letter-writing Guide,Other Commonly Used Expressions and Sentences,Sample Letters,Practical Training,Part One,Part Two,Part Three,Part Four,Part Five,Contents,http:/,,Part One,http:/,An order is a request to
2、 supply a specified quantity of goods. An order may be given by a printed order form, letter, fax, e-mail, etc. Usually, an order is a symbol of acceptance, but it may also result from an offer or an inquiry with subsequent quotations. That is to say, the form of an order can be used as a buying off
3、er, an acceptance or a confirmation. An order is just a form to describe the commodity accurately and clearly. So when you receive an order from a customer, you need to identify what it stands for. And then, you can accept it, counter-offer it or confirm it.,1. Orders and Their Effects (1),,Part One
4、,http:/,Usually, businesses use an order form to obtain goods from suppliers. When a form is not available, a letter is needed for the order. When writing an order letter, you must include all the specifics necessary to complete the order to your satisfaction. To make your order clear and easy to un
5、derstand, you should use the listing format of the order form as a guide to giving information about the following matters: (1) a full description of the commodity, including model number, size, color, or any other relevant information (2) quantity (3) date and method of shipment (4) price per item
6、(5) packing (6) payment,1. Orders and Their Effects (2),,Part One,http:/,2. Contract (1),After a firm offer is accepted or an acceptance is confirmed, a contract or a sales confirmation should be made out, generally by the sellers, and signed by both parties. A sales contract or a sales confirmation
7、 (S/C) will go into effect immediately upon signature. A contract or a sales confirmation must contain all the particulars agreed upon during the course of negotiation, but the contract contains also such conventional clauses as inspection and claims, arbitration and force majeure, etc. In case of d
8、ispute, this is the only authentic document on which judgment is based. In a letter sending or making mention of a contract, the following contents should be included.,,Part One,http:/,2. Contract (2),(1) confirming the business agreement (2) stating that you have enclosed an order form, a contract
9、confirmation, or a sales confirmation (3) requesting the return of one copy duly signed for your file (4) expressing your expectation of the counter-signature, promise or hope that the contract would be fulfilled smoothly and successfully, and that the mutual business would be expanded in the future
10、,,Part Two,http:/,(Orders and Contracts are unseparated parts of Acceptances and Confir- mations, therefore they have much in common in contents and expressions.),,Part Two,http:/,,Part Two,http:/,,Part Two,http:/,,Part Two,http:/,,Part Two,http:/,,Part Two,http:/,,Part Three,http:/,Expressions (1),
11、1. new/fresh order 新订单; initial order 首次订单; outstanding order 未完成订 单; trial order 试订单; duplicate order, repeat order 重复订单,续订单; amended order 修改后的订单 2. accept an order 接受订单; confirm an order 确认订单; cancel/withdraw an order取消订单 3. book an order 接受订单; place an order 下订单 4. carry out/execute/fulfill/work
12、 on/fill an order 执行订单 5. decline an order, refuse an order, turn down an order 拒绝订单 6. send/give sb. an order for sth. 向某人下的订单 7. order sth. at. (price) 以(价格)订购某物 8. confirm acceptance of ones order 确认接受某人的订单 9. in/out of stock 有/无存货 10. recommend sth. as a substitute 推荐某物作为替代品 11. be unable/not in
13、 a position to accept/entertain ones order 无法接受某人的 订单,,Part Three,http:/,Expressions (2),12. ensure the fulfillment of an order 保证订单的执行 13. sales contract 销售合同; sales confirmation 销售确认书 14. draw up a contract 草拟合同; draft a contract 起草合同; have a contract ready for signature 备好合同签字 15. sign/close/ente
14、r into a contract 签订合同 16. sign/countersign and return a copy of. for ones file/record 签退/会签一份供某人存档/备案 17. Enclosed please find. 随函附上,请查收 ; Hereby we enclose. 兹附 寄 ; be pleased to enclose. 很高兴地附上 ; Enclosed is. 所附上 的是 18. We are sending you. 现(特此)寄上 19. counter-signature 会签 20. in duplicate/ triplicate/ quadruplicate/ quintuplicate/ sextuplicate/septuplicate/ octuplicate/nonuplicate/decuplicate 一式两/三/四/五/六/七/八/九/十份,,Part Three,http:/,Typical Sentences (1),1. We have now see
