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1、 XXXX LTD. 采购程序PURCHASING PROCEDURE文件编号:Document No.: OP-PU-01版本: 02Version: 02页次: 16 of 16Page: 16 of 16程序文件Control Procedure 制定单位Preparing Department: Materials Department 生效日期Effective Date: 24-Jan-08制定Prepared by审核:Checked by:批准:Approved by:日期Date日期Date日期DateDistribution list 分配签收清单客服部CS Dept日期D
2、ate开发部D&D Dept日期Date物料部Material Dept日期Date品质部QA Dept日期Date生产部Prod. Dept日期Date货仓部WH. Dept日期Date运作部OP Dept.日期Date采购开发部Sourcing Dept日期Date工程部Engineering Dept日期Date人事 & 行政部HR & Admin. Dept日期Date未经授权不可拷贝!It is not allowed to make any copy without authorization1. Revision History 发行记录 版本REVISION变更内容DESCRI
3、PTION OF CHANGE起草人ORIGINATOR发行日期RELEASE DATE01Original Release 10-Aug-0702Cancel reference documents 4.7 RTV Monthly Report, cancel appendix VI RTV Monthly Report.24-Jan-082. Purpose目的Provide a consistent method for assuring purchased material meet XXXX and customer requirements and optimize purchas
4、ing cost and efficiency.为了确保所采购的物料满足xxxx公司及客户的需要，优化采购成本及效率。3. Scope范围Apply to all direct and indirect material used for finish goods and non-production material.所有用于成品或生产当中的直接或间接物料。4. Reference Document参考文件4.1 Purchasing control flow chart (Direct Material) OP-PU-FC-01采购控制流程图(直接物料)4.2 Purchasing con
5、trol flow chart (Indirect Material) OP-PU-FC-02采购控制流程图(间接物料)4.3 RTV control flow chart OP-PU-FC-03退货流程图4.4 Approval Vendor List (Direct Material) OP-PU-FO-01合格供应商清单4.5 Lead Time Summary (Direct Material) OP-PU-FO-02交货周期汇总4.6 Sorting Cost monthly report OP-PU-FO-05挑选费用月报表4.7 Purchase Request OP-MC-FO
6、-03采购申请表5. Definition定义5.1 MPS - Master Production Schedule主生产计划5.2 MRB Material Review Board物料评审会5.3 MRP Material Request Plan物料需求计划5.4 PO - Purchase Order采购单5.5 PR - Purchase Request采购申请表6. General procedure一般程序6.1 Responsibilities 责任人6.1.1 Buyer is responsible for creating PO, issuing PO to suppl
7、ier and following up delivery.采购员负责下订单，分发订单及跟踪交期。6.1.2 Purchase supervisor is responsible for PO checking.采购主管负责审查PO。6.1.3 Material manager is responsible for approve POs.物料经理负责批准PO。6.2 Direct material purchase 直接物料采购6.2.1 Purchase Order Release下订单6.2.1.1 MC run MRP and generate material shortage re
8、port base on MPS and inventory, and send the MRP shortage to the Buyer.MC根据主生产计划及库存作出欠料清单给到采购员。6.2.1.2 Buyer verifies quantity, ensure all numbers are correct and descriptions are clearly.采购员核对数量，确保所有数字正确及描述清楚。6.2.1.3 According to AVL and different supplier or items, the buyer will create POs for th
9、e shortage items.采购员根据欠料清单开出PO。6.2.1.4 Buyer print PO and ensure PO cover the following terms,采购员打印PO确保PO包含以下内容，6.2.1.4.1 Purchase Order number订单号码6.2.1.4.2 Description and revision of product where applicable物料描述及版本6.2.1.4.3 Delivery date要求交货时间6.2.1.4.4 F.O.B point and shipment method运输方式及条款6.2.1.4
10、.5 Payment terms付款方式6.2.1.4.6 Supplier name and address供应商名称及地址6.2.1.4.7 PO issue datePO发行时间6.2.1.4.8 Buyer name and ID code采购员名字及ID编号6.2.1.4.9 Price, quantity and amount单价，数量及金额6.2.2 Purchase Order approval 采购订单审批6.2.2.1 Authority levels of PO should be complying with Procurement authority levels p
11、olicy 采购订单的审批必须遵循授权程序.6.2.2.2 Buyer must ensure all items in PO are correct and no any missing.采购员必须确保PO当中的条款正确及完整性。6.2.2.3 Buyer must follow up all approved material card to ensure be acknowledged by supplier.采购员必须遵照确认样，及时通知供应商。6.2.3 Purchase Order distributing 订单发行6.2.3.1 Buyer Faxes or e-mail PO
12、to supplier firstly and arranges original copy to supplier if requested.采购员将PO传真或电邮给供应商，或应要求安排原件给供应商。6.2.3.2 Buyer sends a copy of PO to warehouse for receiving and sends the original PO to Finance department for payment.采购员将一份PO复印件给到货仓,同时将PO原件给到财务作付款。6.2.4 Supplier commitment and delivery follow up
13、 供应商交期回复及追踪6.2.4.1 Buyer confirms PO received by supplier, and get suppliers formal commitment as earlier as possible.采购员必须确保供应商收到PO，并尽快得到供应商的书面交期回复。6.2.4.2 Buyer updates suppliers commitment in the MPS.采购员核实交期回复是否符合生产需要。6.2.4.3 Buyer must clarify any difference from original PO with supplier and re
14、ports activities and actual or potential problem to Materials Manager.采购员必须与供应商澄清任何异议，并将事情及现有或潜在问题汇报给物料经理。6.2.4.4 Buyer follows up actual delivery date refer to suppliers commitment and keep good and close communication with supplier and material control team if any difference.采购员根据供应商交期回复跟踪交货，并与供应商及物控人员就任何异常保持良好沟通。6.2.4.5 Buyer must get suppliers do
