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1、Super Important initial disclaimer! It has always been our intent in CIMS to reduce Journal entries, ie: to catch the expense in the right journal (W/H, C/R, C/D) by using manual cheques and C/R for direct bank transactions, or by using stock issues instead of monthend J/Es But that is another topic
2、. We introduce J/E requests purely for budget allocation and to request adjustments to expense mis-allocated.,Journal Entry Requests,Topic: Journal Entry Requests For Schools and departments to request Account Changes For Schools to allocate budget For District Office to provide more layers of appro
3、val (if necessary) School Secretary creates Journal Entry Request - as it is marked Ready to Go Ready for Board Office Pre-Requisite: MGR.501 to create JEXXX Ids, and GLB.001 Authority GNL.202 and GNL.203 allow accounts for J/E,Journal Entry Requests,New Default Account(s) on either side Separate Do
4、cID per location Careful not to mix activities - separate entry per type of activity else account summary will lose detail AND attachments may not reflect appropriately,Journal Entry Requests,Ready to Go prepares it for Board Office,Approval in CORE Account Summary and Balances Available Attachment
5、separate from J/E attachment (can have 2) Ability to Approve or push back P to loc with notes,Journal Entry Requests,Concerns? Really wondering why this has not occurred yet Like everywhere?! Who would approve? Still 2 levels as now we hold J/E Request User, J/E Request Approved By, J/E Approved Con
6、cerns from Seven Oaks Being able to change Posting option at time of approval due to inappropriate entries (Post in Summary Credits, Post in Summary Debits, Post in Detail, Ignore Line Detail - use header) . Simplify. Keep your entries to single activities. Expectation: No enduser spreadsheet or J/E
7、 forms - allow them to request ONLINE,Journal Entry Requests,Topic: Understanding regular Journal Entries regarding approvals Added By is updated with whomever last edited/added Update Approved Y . Updates that Userid with whomever requested the Y If someone goes back and edits that J/E added/approv
8、ed is updated with that user. Discussion: Is this adequate for Board Office Scenarios,Journal Entries,Topic: Posting to the G/L Month End Close Currently for Budget collapses the Detail,Journal Entries,01.120.711.001 Description A 100.00 01.000.600.000 Offset to Line 1 Exp 100.00 01.120.7110.001 Sec
9、ond Line of Desc 75.00 01.000.001.000 Offset to this expense 75.00,01.120.711.001 Description A 175.00 01.000.600.000 Offset to Line 1 Exp 100.00 01.000.001.000 Offset to this expense 75.00,Topic: Journal Entry Numbering Strategies Some Districts use number series and then re-use over months 100 = Payroll entries 200 = Grants and changes Some Districts auto-number always increasing,Journal Entries,
