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1、Unit 8 Order and Contract 订单与合同,大连理工大学电子音像出版社,世纪商务英语 外贸函电,Basic Knowledge Concerned,Letter-writing Guide,Other Commonly Used Expressions and Sentences,Sample Letters,Practical Training,Part One,Part Two,Part Three,Part Four,Part Five,Contents,Part One,An order is a request to supply a specified quan
2、tity of goods. An order may be given by a printed order form, letter, fax, email, etc. Usually, an order is a symbol of acceptance, but it may also result from an offer or an enquiry with subsequent quotations. That is to say, the form of an order can be used as a buying offer, an acceptance or a co
3、nfirmation. An order is just a form to describe the commodity accurately and clearly. So when you receive an order from a customer, you need to identify what it stands for. And then, you can accept it, counter-offer it or confirm it.,1. Orders and Their Effect (1),Part One,Usually, businesses use an
4、 order form to obtain goods from suppliers. When a form is not available, a letter is needed for the order. When writing an order letter, you must include all the specifics necessary to complete the order to your satisfaction. To make your order clear and easy to understand, you should use the listi
5、ng format of the order form as a guide to giving information about the following matters:(1) a full description of the commodity, including model number, size, color, or any other relevant information.(2) quantity(3) date and method of shipment(4) price per item(5) packing(6) payment,1. Orders and T
6、heir Effect (2),Part One,After a firm offer is accepted or an acceptance is confirmed, a Contract or a Sales Confirmation should be made out, generally by the sellers, and signed by both parties. A Sales Contract or a Sales Confirmation (S/C) will go into effect immediately upon signature.A Contract
7、 or a Sales Confirmation must contain all the particulars agreed upon during the course of negotiation, but the Contract contains also such conventional clauses as inspection and claims, arbitration and force majeure, etc. In case of dispute, this is the only authentic document on which judgment is
8、based. In a letter sending or making mention of a contract, the following contents should be included.,2. Contract,confirming the business agreement. stating that you have enclosed an order form / contract / sales confirmation. requesting the return of one copy duly signed for your file. expressing
9、your expectation of the counter-signature, promise or hope that the contract would be fulfilled smoothly and successfully, and that the mutual business would be expanded in the future.,Part Two,(Orders and Contracts are unseparated parts of Acceptances and Confirmations, therefore they have much in
10、common in contents and expressions.),Part Two,Part Two,Part Two,Part Two,Part Two,Part Three,Expressions (1),fresh /new order；initial order；outstanding order；trial order；duplicate order；repeat order；amended order 新订单；首次订单；未完成订单；试订单；重复订单；续订单；修改后的订单 accept an order / book an order；confirm an orde； 接受订
11、单；确认订单 cancel an order；withdraw an order 取消订单；收回订单 carry out/ work on / execute/ fill/ fulfill an order 执行订单 decline/ refuse/ turn down an order 拒绝订单 send (give) sb. an order for sth. = place an order with sb. for sth 向某人下订单订购 order sth. at (price) 以价格订购某物 confirm acceptance of ones order 确认接受某人订单,P
12、art Three,Expressions (2),ensure the fulfillment of an order 保证订单的执行 draw up/ draft a contract；to have a contract ready for signature 草拟/起草合同；备好合同签字 . to enter into/ sign/ close a contract 签订合同 sign/ countersign and return a copy of for ones file/record 签/会签并退一份供某人存档/备案 We are sending you 现(特此)寄上， c
13、ounter-signature 会签，联署 set forth 规定 in duplicate/ triplicate/ quadruplicate/ quintuplicate / sextuplicate / septuplicate /octuplicate/ nonuplicate/ decuplicate (一式二/三/四/五/六/七/八/九/十份),Part Three,Typical Sentences (1),1. Sentences concerning orders. (关于订单的句子),We enclose our revised order sheet No. 888
14、 for 150 000 yards of printed cotton. We are looking forward to your confirmation of this order and also the sales contract. We are pleased to find that your material appear to be of fine quality. As a trial, we are delighted to send you a small order for 2,500 dozen rubber shoes. With reference to
15、the soybeans you ordered, we have decided to accept your order at the same price as that of last year. We have pleasure in informing you that we have accepted your order No. 234 for 120 units of Italian furniture Number TS-11 at $320 per unit FOB Genoa as following. To our regret, we are unable to a
16、ccept your order for 500 pieces of pillowcases at the price requested, since our profit margin does not allow us any concession to discount the price.,Part Three,Typical Sentences (2),(6) As wages and prices of materials have risen considerably, we regret that we are not in a position to book the or
17、der for 500 cases canned beef at the prices we quoted half a year ago. (7) We have received your order. It is booked and we are processing it. As the T-shirts you ordered are now in stock, we will ship them without fail as early as possible. (8) As our factories are fully committed for the fourth qu
18、arter, we regret our inability to accept any new orders. (9) We have seen the samples and are sending you a trial order for 50,000 toys of the following particulars. We sincerely hope that the order will be punctually fulfilled. (10) We have received your Order Number 751 and it will be executed to your satisfaction,
