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1、The Structure of English Business LetterPart 1(商用英文書信結構)I.Seven Main Parts (英文書信七個主要部份)(1) Letterhead (信頭) (2) Date (發信日期) (3) Inside Address (信內住址) (4) Salutation (稱呼) (5) Body of the Letter (本文) (6) Complimentary Close (結尾謙稱語) (7) Signature (簽署)1. Letterhead (信頭) Trade Mark (公司商標) Name of the Comp
2、any (公司名稱) Address (地址) P. O. Box (郵政信箱) Phone No./Cell Phone (電話號碼) Fax Number (傳真號碼) E-mail (電子郵件地址) Web site (網址) Year of Establishment (公司成立年代) Line of Business (行業名稱)Cheng Kung Sports-Wear Export Trading Co., Ltd.Address: 1 Victory Road, Tainan City 70101, Taiwan, ROCE-mail: .tw Website: http:/
3、.twTel: (886) 6-2750001 Fax: (886) 6-2750002(1) Letterhead2. Date (發信日期) The date on which the letter is being prepared; It is typed a few lines below the letterhead.Samples of the Date American Style: Month Date, Year September 16, 2005 British Style: Date Month, Year 16th September, 2005Cheng Kung
4、 Sports-Wear Export Trading Co., Ltd.Address: 1 Victory Road, Tainan City 70101, Taiwan, ROCE-mail: .tw Website: http:/.twTel: (886) 6-2750001 Fax: (886) 6-2750002September 16, 2005(2) Date3. Inside Address (信內住址 ) The name of the recipient,address or postal box number, city, state, zip code, and co
5、untry name; The address of the reader, which istyped as it appears on the envelope.Samples of Inside AddressMr. George Wien General Manager Cheng Kung Sports-Wear Export Trading Co., Ltd. 1 Victory Road, Tainan City 70101 Taiwan, ROCMr. John P. Mohan Mr. John P. Mohan ChairmanChairman L Los Angeles
6、Area Chamber of Commerceos Angeles Area Chamber of Commerce 350 S. 350 S. BixelBixel Street Street Los Angeles, CA 90017Los Angeles, CA 90017 U. S. A.U. S. A.Cheng Kung Sports-Wear Export Trading Co., Ltd.Address: 1 Victory Road, Tainan City 70101, Taiwan, ROCE-mail: .tw Website: http:/.twTel: (886)
7、 6-2750001 Fax: (886) 6-2750002September 16, 2005Los Angeles Area Chamber of Commerce 350 S. Bixel Street Los Angeles, CA 90017 U. S. A.(3) Inside Address4. Salutation (稱呼) The greeting to the reader of a letter; Two lines below the address and beginning at the left-hand margin.Samples of the Saluta
8、tionSalutationMaleFemaleDear Sir Dear Sirs GentlemenDear Madam Ladies MesdamesDear Mr. ScottDear Mrs. Scott Dear Miss Scott Dear Ms. ScottCheng Kung Sports-Wear Export Trading Co., Ltd.Address: 1 Victory Road, Tainan City 70101, Taiwan, ROCE-mail: .tw Website: http:/.twTel: (886) 6-2750001 Fax: (886
9、) 6-2750002September 16, 2005Los Angeles Area Chamber of Commerce 350 S. Bixel Street Los Angeles, CA 90017 U. S. A.Gentlemen:(4) Salutation5. Body of the Letter (本文) The text or content of a letter; Between the salutation and the complimentary closing. Cheng Kung Sports-Wear Export Trading Co., Ltd
10、.Address: 1 Victory Road, Tainan City 70101, Taiwan, ROCE-mail: .tw Website: http:/.twTel: (886) 6-2750001 Fax: (886) 6-2750002September 16, 2005Los Angeles Area Chamber of Commerce 350 S. Bixel Street Los Angeles, CA 90017 U. S. A.Gentlemen:We are desirous of expanding our market to your district,
11、we shall much appreciate it if you will introduce to us some of the reliable concerns in Los Angeles that are interested in the importation of ready-made garments.We have been exporting ready-made garments which are fashion-designed for more than twenty-five years, and are confident to give our cust
12、omers the fullest satisfaction. As for our credit standing, please refer to the First Commercial Bank, Taipei.Any information with which you may favor us will be much appreciated, and we earnestly await your reply.(5) Body of the Letter6. Complimentary Close (結尾謙稱語) The phrase or word used to signal
13、 the conclusion ofa business letter. It is after the body of the letter and above the signature. Samples of Complimentary Close SalutationComplimentary Close MaleFemaleDear Sir Dear Sirs GentlemenDear Madam Ladies MesdamesYours faithfully, Yours truly, Yours very truly,Dear Mr. ScottDear Mrs. Scott
14、Dear Miss Scott Dear Ms. ScottYours sincerely, Yours cordially, Yours very cordially,September 16, 2005Los Angeles Area Chamber of Commerce 350 S. Bixel Street Los Angeles, CA 90017 U. S. A.Gentlemen:We are desirous of expanding our market to your district, we shall much appreciate it if you will in
15、troduce to us some of the reliable concerns in Los Angeles that are interested in the importation of ready-made garments.We have been exporting ready-made garments which are fashion-designed for more than twenty-five years, and are confident to give our customers the fullest satisfaction. As for our
16、 credit standing, please refer to the First Commercial Bank, Taipei.Any information with which you may favor us will be much appreciated, and we earnestly await your reply.Sincerely, (6) Complimentary Close7. Signature (簽署) The signature block consists of the name with business title. It is typed 4 lines below the complimentary-
