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1、English for Secretary,* 10 units,Unit 1 Professional Secretary,Contents:,1.To be a secretary 2. Resume writing 3. Business letter writing,VII.,A secretary should be able to establish and maintain harmonious working relationship with superiors, co-workers, subordinates, etc. A secretary is expected t
2、o arrange business itineraries and coordinate the executives travel requirements. A secretary is expected to take action authorized during the executives absence so as to minimize the negative effect of the employers absence. A secretary must be able to organize materials that may be presented to th
3、e executive in draft format.,5. A secretary may serve as recorder of minutes with responsibility for transcription and distribution to participants. 6. A secretary may maintain budget and expense account records, financial records, and confidential files. 7. Ever-evolving software applications requi
4、re that secretaries be efficient, skillful and open to change. 8. The secretarial position can be described as the boss confidant, jack of all trades, and master of office mysteries.,The pen is mightier than the sword.,Make a list of things you use English writing for and compare your list with a pa
5、rtners.,Professional,Personal,K,Make a list of things you use English writing for and compare your list with a partners.,Professional,letters/e-mails to my American pen pal or my English teachers, messages to international students or foreign teachers,Personal,Make a list of things you use English w
6、riting for and compare your list with a partners.,writing for English examinations, abstracts to journal articles, research papers to be submitted to international journals, application letters for studying abroad, CVs, recommendation letters, research proposals, etc.,Professional,letters/e-mails to
7、 my American pen pal or my English teachers, messages to international students or foreign teachers,etc.,Personal,Resume Writing,CV(curriculum vitae)，Cover Letters, and Letters of Recommendation,Wisdom denotes the pursuing of the best ends by the best means.,Types of CV (or: Rsum),Curriculum Vitae,c
8、hronological,functional,combination,Parts of CV (or: Rsum),Main heading,Objective/Career Objective,Education,Work Experience/Employment History,Capabilities and Skills,Awards, Honors, and Activities,References,Starter Activities,1. If you are going to prepare a CV for yourself, how many parts would
9、you include in it, and what are they?,Starter Activities,2. Discuss the following statements with a partner, assuming a U.S. audience for your CV.,You should include your date of birth, sex, nationality, and marital status. (2) It is best to put the most recent things first. (3) The more detailed yo
10、ur CV is, the better. (4) List advanced or special courses you have taken. (5) Provide some information about your high school education. (6) List published, submitted or forthcoming articles. (7) Under the section of education, give the working title of your dissertation and the name of your adviso
11、r (if you are at the dissertation writing stage). (8) The font of your name at the top should be larger than the font of the rest of your CV.,K,Starter Activities,I may invite people who are senior and well known, and have known me long enough to write with authority, say, a research supervisor, pro
12、fessors in the case of academic applications, a departmental chair, etc.,3. If you are required to provide three references, whom are you going to ask for recommendations? Why?,K,Checklist for resume writing,简历可分为三种：按时间顺序排列的简历、按功能排列的简历和结合前两者特点的综合简历。 时间顺序简历是最常用的简历，包含申请人完整的教育、工作及其他业绩记录；功能简历也称技能简历，侧重申请
13、人与目标职位相符的技能和成就，适合于工作经历少的申请人；综合简历结合以上两者简历的特点，在强调申请人的技能和成就的同时，保留个人完整的教育、工作等记录。 简历通常需要同附函一起发出。附函也称求学信或求职信；附函不要照搬简历上的内容，而应强调自己的长处，引起对方的注意和兴趣，争取面试或录取的机会。 推荐信的目的是使收信人全面了解申请人。写信人最好是被推荐者的导师、上级主管及有关领域的专家。推荐信的语言要诚挚、谦恭。,Business Letter Format,7 key points:,letterhead (the writers name and address) date The rec
14、eivers name and address Salutation Body Complimentary close Signature,heading,American Ms. Jennifer Stone 20 Fairview Drive Eastbourne, BN18 2BU England,British Ms. Jennifer Stone, 20 Fairview Drive, Eastbourne, BN18 2BU, England.,date,American Style January 1, 1998 March 3, 1992 December 15, 2006,B
15、ritish Style 1st of January, 1998 3rd of March, 1992 15th of December, 2006,the inside address,The inside address actually includes more than just an address. e.g. Dr. John Lee Chairman Department of Biology Shanghai Teachers University 10 Guilin Road Shanghai, China 200234,salutation,formal: Dear + title (Mr./ Ms./ Dr. etc.) + the last name e.g. Dear Mr. Johnson:,Informal Dear + the first name e.g. Dear Mary, Taboo: Mr. Donald Johnson,THANK YOU!,
