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1、.,Unit 2 Office,By Sophia,.,Warming-up,.,Warming-up,What is a secretary? a.A person who works in an office, working for another person, dealing with letters and telephone calls, typing, keeping records, arranging meetings with people, etc. b.An official of a club, society, making business arrangemen
2、ts,.,c.Secretary General,Warming-up,.,d.(AmE)the head of a government department, chosen by the President Secretary of State,Warming-up,Hillary Diane Rodham Clinton,.,Warming-up,.,Unit 2 Office-ReadingA,Secretaries Secretaries may be known by a variety of other titiles, like administrative assistant
3、s, clerks, or personal assistants. Although all of these titles share the common theme of administrative tasks, they may reflect different types of secretarial jobs. Secretaial positions are quite old. Greek and Roman businessmen and politicians, for example, used personal secretaries and clerks to
4、manage their affairs.,.,Reading A Secretaries,秘书可能会有很多其他不同的头衔，例如行政助理、文员或私人助理。尽管所有这些头衔都以行政工作为主旨，但它们却反映了不同种类的秘书工作。秘书岗位十分古老，例如，古希腊和罗马的商人和政客们就曾雇用私人秘书和文员来管理他们的事务。,.,Reading A Secretaries,A secretarys job is to keep an office running smoothly. Secretaries have a wide range of duties, depending on the offi
5、ces that they work for. At a minimum, a secretary handles correspondence, keeps track of and operates office equipment like phones, fax machines, and copies. Most secretaries answer phones and direct phone calls to the appropriate people. Some secretaries also handle supply,.,Reading A Secretaries,o
6、rdering for an office, and may deal with budgeting, bookkeeping, and personnel paperwork. A secretary is expected to have experience with computers and other electronics, as he or she will handle a great deal of electronic material, including correspondence.,.,Reading A Secretaries,秘书的工作就是使办公室顺利运转。秘
7、书的职责范围很广，依据他们所在办公室的不同而各异。就最低要求来说，秘书要处理信函，跟踪日程安排，管理文件系统，操作电话、传真机、复印机等办公设备。许多秘书还要接听电话，并将其转给适当的人员。有些秘书还要负责办公室用品的采购，他们也可能会处理预算、簿记和人事文档。秘书应当具备使用电脑和其他电子设备的经验，因为他们将处理大量的电子资料，包括往来信函。,.,Reading A Secretaries,Good secretaries are extremely efficient and well organized. In addition to having clerical skills, t
8、hey are skilled managers of time and people. Although they may not be as well-paid and respected as many higher-ranking people, they are often very important people in their offices. They anticipate the needs of office staff, solve problems quickly, and work so efficiently that many people,.,Reading
9、 A Secretaries,do not realize how valuable they are until they leave the job.Good secretaries also have excellent people skills. They can be trusted in handling confidential material, top executives, and the day-to -day chaos that is often present in a busy office.,.,Reading A Secretaries,好的秘书工作效率极高
10、，且有条不紊。除了具备文书技能之外，他们还善于管理时间和人员。尽管他们的薪水和受尊敬的程度也许不如其他更高级别的人员，但在办公室中他们往往起着十分重要的作用。他们能预估办公室人员的需求，迅速解决问题。他们工作效率非常高，以至于许多人直到他们离开之后才意识到他们的价值所在。好的秘书还善于人际沟通。他们也非常值得信赖，可以委托他们处理机密文件，与高层管理人士打交道并应付在繁忙的办公室里经常会出现的混乱情况。,.,Reading A Secretaries,Employment prospects for secretarial positions are generally good, espec
11、ially for skilled undividual. Many vocational school offer courses for people who are interested in becoming secretaries. These courese include classed in typing, document management, filing, and other skills which a good secretary should pursue a secretarial position without this education, it can
12、be challenging in a world where professions are becoming more and more specialized.,.,Reading A Secretaries,秘书行业的就业前景通常很好，对有经验者尤其如此。许多职业学校为有意当秘书的人们提供了培训课程。这些课程包括打字、文件管理、文件归档，以及一个好的秘书在工作中所必须具备的其他技能。虽然没有这些培训要获得秘书职位也是有可能的，但这在一个越来越专业化的社会里可能非常具有挑战性。,.,Language points,a variety of: a lot of things of the
13、same type that are different from each other in some way e.g. The girls come from a variety of different backgrounds. reflect: v. to show or be a sign of a particular situation or feeling e.g. That choice reflects your good taste.,.,Language points,depend on: be decided by e. g. The price depends on
14、 the quality. It depends (on) whether you want to do it or not. minimum: n. the smallest amount of something or number of things that is possible or necessary e.g. You must practice each day for a minimum of 30 minutes.,.,Language points,handle: v .to do the things that are necessary to complete a j
15、ob. e.g. Computers can handle huge amounts of data. My secretary will handle all the details. keep track of: to pay attention to someone or something so that you know what is happening to them e.g. Its difficult to keep track of all the new discoveries in medicine.,.,Language points,appropriate: adj
16、. correct or suitable for a particular time, situation or purpose e.g. I didnt feel that this was an appropriate time to mention the subject of money. deal with : to take the necessary action, especially in order to solve a problem e.g. They should deal properly and fairly with any complaint.,.,Language points,anticipate: v. to expect that something wall happen and be ready for it e.g. It is anticipated that next year the workerswage will increase. confidential: adj. spoken or
