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1、PresentationSkills 3StepstoaSuccessfulPres PlanItOrganizemessageandsharpenfocusPrepareItConstructandrefinegraphicsPresentItCommunicatethemessagewithsupportingelements FindingtheCentralMessage Don tputeverythingrelevantintoajumbleFindasimplebasicpointWriteitdownin1sentenceCheckwhetheritcuttheheartoft
2、hemessage ifnot reviseit PlanIt Examples Understandyourbusiness Thistechnologyisthebestforyourrequirements Weneedmoretimetodothisjobright CriteriaforCentralMessage CheckwhetherthecentralmessageiscorrectlywrittenWhatdoestheaudienceneedtoknow Whatdoestheaudiencewanttoknow Whatarethepossiblebenefitsofa
3、successfulmeetingforthisaudience Whatquestionsmighttheaudiencehave PlanIt BuildYourCase AssumeyouraudienceisnotpreparedtoacceptyourmessageThepurposeofthetalkistomovethemtoyourpointofviewOrganizethemessagesusingPyramidPrinciple PlanIt BuildingtheCase ThepyramidhasbeenformedEnrichitwithBulletpointsCha
4、rtsGraphsOrganizethetalkfirst thenputdetailsin PlanIt PreparingfortheTalk PPT UsethestandardcompanyformatDonotchangeformat it sdesignedtoforavarietyofuses Alluseoneformatwillgiveothersafeelingofbeingconsistent PrepareIt PreparingfortheTalk PPT Don tassumeyouneedthesoftwaretomakeyourpresentationLapVi
5、sualEachonegetacopy GoodforcomplexdatasheetandchartswhiteboardsGoodforincreasinginteractivityamong15orfewerpeopleOn screenpresentationPolishedandsuitableforlargeaudience mostcommonlyused PrepareIt Don tOverdueIt Visualsarenotyourpresentation LessismoreJustprovidethecluestothemessagetoraiseinterestan
6、dattractattentionProjectedvisualshaveseverelimitsMustbereadfromadistanceMustbesimpleandboldComplexgraphsandchartsaresuitabletobeputinaprintedform PrepareIt Template Althoughwecandosomecustomization thereareafewthingsthatweshouldnotchange BasicformatofthecompanytemplateTrytouseArial TimesNewRomanandB
7、odoniaregoodforprintedorLightcoloredpaperversions Logo size color Minimum point offontsize PrepareIt 24 20 BulletPointText Don tuselongpassagesoftextReadingwilltakeaudiences attentionPleaserefertothenext2slides PrepareIt BulletPointText DonotpresentwholemessageonslideMerelyprovidescluestothemessageD
8、on tputtoomanypointsinthesameslideSuggestionisnomorethan5Ifpointsaremorethan5 arrangethemintomoregeneralpointstocutthemdown PrepareIt BulletPointText It sOKtorepeatslides LettheaudiencefeelthelogicalflowwouldbefineIflongpassagesmustbeused typeinboldandlargefontMakesureit sworthreadingfortheaudience
9、PrepareIt UsingCharts ChartsmustbereadDon tmakethemtoocomplicated ConveyinformationisnecessaryTheypresentinfoinawaythat seasiertounderstandComplexchartsofsimpleinfoarefailures SimplechartsofcomplexinfoareachievementsIfcomplexchartsmustbeusedsuggesttoputtheminprintedversion PrepareIt Presenting Weoft
10、enuseaPPThopingthatitwillpresentitselfUnlessextremelywellmadeandincludesalltheinfo itwillnotstandonitsownRecordyourcommentinthefile Addyourcommentsinthespeaker snotesection PresentingIt Rehearsal NotnecessarytostandandpretendtobeinaconferenceroomDon tskiporskimovertheintroandsummaryNeedtobespokenalo
11、udTimeitAtleasttwice PresentingIt Rehearsal RecordyourselfandplayitbackToorushedortooslowDistractingwordsandphrasesIncorrecttimingLogicalflownotclearEtc PresentingIt Talkthetalk SpeaklowerandslowerthannormalWatchyourtoneofvoiceDeliveryourpresentationwithconfidence PresentingIt SpeakingTips Don tread
12、yourslideOnewaytopreventthisisONLYprovidecluestothemessageontheslide ExplaintheslidesMaterialsshouldpromptthequestionsfortheaudienceMakethetalkmeaningfultotheaudience PresentingIt Transition Transitionfirst thenchangeslideWhenchangingslides payattentionto Continueeyecontactwiththeaudienceasyoufinish
13、discussingthepreviousslideHoldtheeyecontactasyoumakethetransitiontothenextslideBequite stoptalking asyoureplacetheoldvisualwiththenewoneMakeeyecontactoncemoreasyoubegintotellthestoryofthenewvisual PresentingIt Changingyourownslides DependsondifferentsituationsSomeoneelseisrunningslidesforyouSomeones
14、tepsinduringyourpresentationSomeonewhohaspreviewedthemtrlandshowsgreaterfamiliaritythanyouIndicatewhichslideyouaregoingtoAllowsometimeforaudiencetoabsorb PresentingIt TipsforPresenting Whoarethecriticaldecisionmakersoftheaudience Who sideasmattersandwhataretheirneedsandpriorities Whoaretheinfluencer
15、andmaymakerecommendationstothedecisionmaker Whoareyouallies Whowillbuyinyouideas PresentingIt TakingQuestions RepeatingquestionsAllowseveryonehearthequestionCheckunderstandingGiveyoutimetothinkTheyaren tallwinnersDonotcongratulateeveryquestionerthebrillianceofhisinquiryBeDirectBegintheresponsewithas
16、implesentence PresentingIt TakingQuestions PlanyourtimeAdvancedpresentation sQ AmaytakeaslongasthetalkitselfAnswerandmoveonDon tdriftfromtopictotopicGivesatisfactoryanswertothefirstonebeforemovingonGiveconciseanswersandkeepthetiming PresentingIt Lookingatyouraudience Goodtone Memorizingthepresentation Andfinallyknowinginsideandoutaboutthetopic Howtomakeapresentation Whatisimportantforpresentation Thematerialofyourpresentation Visualaids Yourvoice Bodylanguage Yourappearance Preparation Prepareth
