《商务英语___信件写作格式.》由会员分享，可在线阅读，更多相关《商务英语___信件写作格式.（22页珍藏版）》请在金锄头文库上搜索。
1、Structure and Style of Business Writing The first impression a business letter makes often determines whether the letter will be read and the readers reaction to the letter, so business letter writers must, in addition to composing wellwritten sentences and paragraphs, communicate their thoughts in
2、efficient, appropriate letter form. Letter Structures and Placement nBroadly speaking, business letters are usually composed of the following twelve elements: 1.Letterhead（信头） 2. Date（日期） 3. Inside Address（信内地址） 4. Attention Line（指明收信人） 5. Salutation（称呼） 6. Subject Line（事由） 7. Body（正文） 8. Compliment
3、ary Close（结尾敬词） 9. Signature（签名） 10. Reference Initials（打字员姓名缩写） 11. Enclosure（附件） 12. Copy Notation（抄送） Sample Analysis TECHNICAL 1606 Fifth Avenue ESICNS, Seattle WA 99454 NC. 2016263150 July 30, 2005 Pacific Resources, Inc. 1160 Bishop Street Honolulu, HI99813 Attention Ms. Alicia Chavez, Ladies
4、and Gentlemen SUBJECT: OFFICE LETTER STYLE Letterhead Inside Address Date Attention line Salutation Subject Line Our office prefers the block letter style, as shown in this letter Sincerely yours TECHNICAL DESIGNS, INC. Eric Mann Eric Mann, Consultant Community Services Department EM: mef Enc. Intra
5、company stationery and memorandum forms CC: Ms. Laura Shulte Mr. Andrew Farmer Body Complimentary Close Organization Name Signature Author Title Department Reference Initials Enclosure Copy Notation Among these twelve elements, letterhead, date, inside address, salutation, the body, the complementar
6、y close and the signature are necessary for a business letter, while the others are optional. 1. Letterhead The name of the firm Its address and postal codes Telephone number Fax number Internet address E-mail address Telegraphic and telex address A trademark or a brief slogan, etc. For example: EAS
7、TERN TEXTILES IMP. before partnership or company, Dear Mmes. Ahrendsen addressing two or more ladies under the same surname Dear Dr. Ahrendsenprofessional title to show business courtesy Dear Professor Ahrendsen Prof. is also used sometimes 6. Subject Line A subject line helps identify the subject o
8、f the letter. SUBJECT: OFFICE LETTER STYLE For example 7. Body This is the actual message of a letter. Most business letters are single-spaced with double line spacing between paragraphs. Very short messages may be double-spaced with indented paragraphs. 8. Complimentary Close Very truly yours Since
9、rely yours Cordially yours 9. Signature 2) Author, Title, and Department: The author of the letter needs space to sign his or her name; therefore, three blank lines should be left above the typed name of the author. If short, the authors title or department may appear on the same line as the authors
10、 name. If long, it should be typed immediately below the authors name. 1) Organization Name: If an organization name is used after the complimentary close, the name should be typed entirely in capitals two lines below the complimentary close. 10. Reference Initials EM: mef1 11. Enclosure (or Attachm
11、ent) Enclosure/Attachment Enc./At. Enclosure: Copy of Invoice 6309 12. Copy Notation Carbon copy: CC, cc, Cc, Xerox copy:XC Copy: C Photo copy:PC Style of Business Letters You should be familiar with at least four business letter styles: Block, Modified Block, Simplified and Indented. 1. Block Style
12、 (齐头式) LETTERHEAD _（日期） （封内地址） （称呼） （事由） （信文） （结尾及签名） 2. Modified Block Style （改良齐头式） LETTERHEAD （日期） （封内地址） （称呼） （事由） （信文） （结尾敬词及签名） （附件、付本、付言） 3. Simplified Style （简化式） LETTERHEAD （日期） （封内地址） （事由） （信文） （签名） LETTERHEAD _（日期） _ （封内地址） （称呼） （事由） （信文 ） （结尾敬词及签名） （附件、付本、付言） 4. Indented Style Envelop Ad
13、dressing Envelop addressing calls for accuracy, legibility and good appearance. 1. The Indented Form China National Machinery Import (213) 9259021 February 12, 2005 Clara J. Smith Office Occupations Department North Seattle Co., Ltd 9600 College Way North Seattle, WA 981033599 We enclose our figures of sales in your product during the past three months. You will see that
