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1、深圳培训网 记录管理程序RECORD CONTROLPROCEDURE修订日期修订单号修订内容摘要页次版次修订审核批准2011/03/30/系统文件新制定4A/0/更多免费资料下载请进：http:/好好学习社区批准：审核：编制：记录管理程序RECORD CONTROLPROCEDURE1. Purpose目的:建立和维护记录控制程序，以证明产品达到规定的质量要求和质量管理体系有效运行。Establish and maintain record control procedure so as to testify the product can meet the specified qualit
2、y requirement and quality management system is running effectively.2. Scope范围 适用于产品和质量管理体系运行相关的记录，也适用于保存在公司网络服务器上的记录。Applicable for records relevant to products and quality management system operation and also applicable for records saved in the company network server.3. Reference Document参考文件文控程序 D
3、ocument control procedure4. Definition定义 记录：阐明所取得的结果或提供所完成活动的证据的文件。Record: clarify the result acquired or provide a file to proof the finished activity.5. Responsibility职责6.1 各部门：All departments6.1.1 制定所需的空白记录样式(即表格)；Prepare a blank record format needed6.1.2 准确地填写记录；Accurate record6.1.3 妥善标识和保存记录。To
4、 identify and keep records well.6.2 文控中心：建立记录一览表。Document control center: To establish Record List.6.3 部门经理：Dept. manager6.3.1 审核记录的处置； To approve the disposal of records.6. General procedure一般程序6.1. 表格的制定：Create a Form6.1.1. 各部门依据工作需要,制定所需要的空白记录样式(即表格),新制定的表格在投入使用前需经部门经理审核及总经理批准；Each dept. make bla
5、nk record format needed according to work requirement, and the new Form shall be reviewed by the Dept. management and approved General Manager before using. 6.1.2. 表格的格式必须包括公司名称、记录名称、制作人、审核人、日期等栏目或内容； The format of the form shall include items or content such as company name, record name, maker, che
6、cker, date etc.,6.1.3. 表格的编号方法:Method for numbering the form 6.1.3.1. FM-部门代码流水号（自01开始，依次为02、03、04，以此类推）；FMDept. Code-serial number(from 01, in turn are 02, 03, 04. like this); 部门代码表Dept. Code Table:开发部D&D DepartmentDD采购开发部Sourcing DepartmentSO运作部Operation DepartmentOP客服部Customer Service DepartmentC
7、S物料部Material DepartmentMC生产部Production DepartmentPD货仓部Warehouse DepartmentWH工程部Engineering DepartmentPE品质部Quality Assurance DepartmentQA行政部HR & Admin. DepartmentHR采购部Purchasing DepartmentPU6.1.3.2. 版本: 以数字表示，自“01”开始， 依次为02、03、04，以此类推；Revision No.: show with number, begin with “01”,“02”.6.1.3.3. 记录的电
8、子文档格式交文控中心存盘，并登记于记录一览表。The electric file of the record format shall be sent document control center for keeping and register in Record List.6.2. 记录的填写: Make-out of record6.2.1. 记录的填写必须清晰、完整；The record must clear and complete.6.2.2. 不允许对已填写的记录进行篡改,若因纠正笔误的原因要改写记录时, 对被改动的部分加划横线，并注明正确内容，改写人必须签名并署日期；Its
9、not allowed to change a filled out record. If need to correct record caused by clerical error. The modified part must be marked with a line together with the correct content. The corrector shall sign its name and the date.6.2.3. 提倡尽量使用电子记录, 减少纸张的使用。Its better to use electric records to reduce the us
10、age of paper.6.3. 记录的保存: Record archiving 6.3.1. 各部门必须按照日期或记录流水号码的顺序, 将当天的记录进行分类归档并予以清晰的标识；6.3.2. All departments shall classify the records and file with clear identification according to date or serial number.6.3.3. 记录的保存期限必须按照记录一览表的要求执行；6.3.4. The archiving period shall be executed according to t
11、he Record List.6.3.5. 当需要装箱储存时，应在外箱上注明记录的名称和索引的起始范围，注意防潮防污染。When its necessary to keep the records with carton, the name and indexical range of the record shall be marked on outer carton. Also it is necessary to prevent from damp and stain. 6.3.6. 利用计算机贮存记录时, 需保在公司网络服器上不可存放于部门电脑硬盘中并进行杀毒及备份,备份带必须存放于保
12、险柜中，以防意外遗失资料。When using computer to reserve records, the record shall be save in the company network server, it is not allowed save the record in the department computer hard disk, and the virus killing and backup shall be conducted, the backup tape shall be kept in the safety box to prevent loosing
13、 data due to any accident unexpected. 6.3.7. 传真纸若属热感应纸且该记录须保存三个月以上时，应以影印本储存；Record with fax paper which belongs to hot induction paper and need to reserve more than 3 months shall be reserved with a copy.6.3.8. 保存期间, 注意不得损坏和遗失记录。In the period of archiving, record must not be damaged and lost.6.4. 记录
14、的机密性: Confidentiality6.4.1. 不允许非工作原因的记录借阅；Its not allowed to borrow the record beyond a work reason. 6.4.2. 外部人员单位的借阅, 必须得到部门经理的同意。An exterior person or units borrowing must get dept. managers approval.6.5. 记录的处置: Disposal for record6.5.1. 超过保存期限的记录, 保存单位填写记录处置表, 经部门经理审核后进行处置；If a record exceed the archiving period, the archiving department shall fill a record disposal list then can dispose it after the managers approval.6.5.2. 本公司允许并及力提倡利用过期记录(的背面)，使用时在正面原记录上画一个对角斜线，以示作废。We allowed and strongly recommend using the back side paper of the obsolete record
